Solid Waste District Executive Board Minutes, April 8, 2021

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Minutes of an Open Board of Directors Meeting North Missouri Solid Waste Management District EXECUTIVE BOARD Green Hills RPC Office 1104 Main Street Trenton, MO 64683 Thursday, April 8, 2021 11:00 a.m.

1. Callto Order: The open meeting was called to order at 11:00 a.m. by Chairman Jack Hodge.

2. District Roll Call: A quorum was declared with 7 members present. The following were present:

NMSWNMD Directors - Present RPC Staff C.R. “Bud” Motsinger Caldwell County Ann Hamilton Jim Ruse Daviess County

Phillip Ray Grundy County

Jack Hodge Harrison County Guests

Ed Douglas Livingston County

Robert Munden Putnam County Rex Hibler Chris May Sullivan County

NMSWMD Directors — Absent

Stan Falke Carroll County

Evan Emmerich Chariton County

Dick King Linn County

Jerry Allen Mercer County

3. Approval of April 8, 2021, Agenda: C.R. “Bud” Motsinger made a motion to approve the agenda with a second from Phillip Ray. Motion carried 7-0.

4. Public Comment: None

5. Minutes of June 30, 2020, and March 25, 2021, Executive Board of Directors Meeting: After review of the June 30, 2020, and March 25, 2021, minutes, Phillip Ray moved to approve the minutes as presented, Jim Ruse seconded the motion. The motion carried 7-0.

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6. Financial Statements: Ann reported on the financial statement and check register for the Solid Waste General Account, as well as the District Grant Account. Copies of the reports are attached to the minutes. Copies of the bank statements, deposits, and invoices were also made available for the board members to review.

Chris May moved to approve the financial reports and check register for the Solid Waste General Account as presented, with a second from Robert Munden. Motion carried 7-0.

Thereafter, Jim Ruse moved to approve the financial statement and check register for the Solid Waste District Grant Account as presented, with a second by Phillip Ray. The motion carried 7-0.

7. Old Business:

a.

FAA with the Missouri Department of Natural Resources — The District received the signed FAA from the Missouri Department of Natural Resources that began July 1, 2020. A copy of the FAA is in the board packets.

Grant Finals — None.

Grant Extensions — None.

8. New Business:

a.

FAA with the Missouri Department of Natural Resources — The District received the FAA from the Missouri Department of Natural Resources that will begin July 1, 2021. Robert Munden made a motion to enter into the FAA with the Missouri Department of Natural Resources. Ed Douglas seconded the motion. The motion carried 7-0. A copy of the FAA is in the board packets.

New Grant Applications —

Caldwell County Recycling — Caldwell County is applying for grant funds to purchase another recycling trailer to move to different communities within Caldwell County, the processing fees, and cost of moving the trailer. The amount of the grant is for $20,000.00. After discussion and review, Ed Douglas made a motion to approve Caldwell County's grant application in the amount of $20,000.00. Jim Ruse seconded the motion. C.R. “Bud” Motsinger abstained. Motion carried 6-0-1.

Report to the General Assembly — Ann presented the report to the Board that the planners have put together for the General Assembly. Phillip Ray made a motion to approve the report to the General Assembly for FY2020. Ed Douglas seconded. Motion carried 7-0.

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d. Truck Repair and Upgrades — Ann discussed the repairs that need to be done to the pickup. The tommy lift must be repaired and the floor needs to be replaced before we do collections in the fall. The board also said to work on upgrading the rear end.

e. District Collection Events — As of now, Ann will plan to do collection events in the fall, unless something drastic happens with COVID-19. Finalized dates will be set the first of July. Ann stated that all volunteers will have to take appropriate precautions, wear masks, social distance, and keep patrons in their cars. We need to make sure that we keep everyone’s health and safety a top priority. Ann has a list of people to call when we set the collection event dates.

f. Planners Report —

> Ann has been attending the monthly planners and SWAB meetings via Zoom/Webx.

> Ann has been attending the Missouri Recycling Association meeting by Zoom.

> Ann reported that she has started working on the Inventory Assessment. This is the report that is required by law.

> Ann has been attending the Product Stewardship meetings where she has been working on paint, pharmaceuticals, and mattress recycling/disposal. g. Executive Director Report — None.

9. Other Business — None

10. Adjournment: Ed Douglas moved to adjourn the meeting, with a second by Phillip Ray. Motion carried 7-0. The meeting adjourned at 11:49 a.m.

Respectfully submitted,

Chris May, Chet Ney

( ick Hodge, Chairman J