Solid Waste District Executive Board Minutes, September 23, 2021

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Minutes of an Open Board of Directors Meeting North Missouri Solid Waste Management District EXECUTIVE BOARD NCMC Campus, Ketcham Center (Sugg Room) 1322 Mable Street Trenton, MO 64683 Thursday, September 23, 2021 10:30 a.m.

1. Call to Order: The open meeting was called to order at 10:35 a.m. by Chairman Jack Hodge.

2. District Roll Call: A quorum was declared with 7 members present. The following were present:

NMSWWMD Directors - Present RPC Staff

C.R. “Bud” Motsinger Caldwell County Debbie Pergande

Stan Falke Carroll County Corrine Watts

Jim Ruse Daviess County Cortney Miller

Jack Hodge Harrison County

Ed Douglas Livingston County Guests

Jerry Allen Mercer County

Chris May Sullivan County Frank Olvera Rex Hibler

NMSWMD Directors — Absent Dana Tarpening

Evan Emmerich Chariton County

Phillip Ray Grundy County

Dick King Linn County

Robert Munden Putnam County

3. Approval of September 23, 2021, Agenda: Stan Falke made a motion to approve the agenda with a second from C.R. “Bud” Motsinger. Motion carried 7-0.

4. Public Comment: None

5. Minutes of June 24, 2021, Executive Board of Directors Meeting: After review of the June 24, 2021, minutes, Chris May moved to approve the minutes as presented, Ed .

Douglas seconded the motion. The motion carried 7-0. 6. Financial Statements: C.R. “Bud” Motsinger moved to approve the financial reports and check register for

the Solid Waste General Account as presented, with a second from Jerry Allen. Motion carried 7-0.

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Thereafter, Jerry Allen moved to approve the financial statement and check register for the Solid Waste District Grant Account as presented, with a second by Chris May. The motion carried 7-0.

7. Old Business:

a. Approve Amended Budget for Administration — District Operations for FY2022 — For FY2022 the mileage rate increased to 49 cents a mile from 43 cents. Stan Falke made a motion to amend the District Operations budget to increase the mileage rate to 49 cents. Jerry Allen seconded the motion. The motion carried 7-0.

b. Approve Amended Budget for Administration — Plan Implementation for FY2022 — For FY2022 the mileage rate increased to 49 cents a mile from 43 cents. Jerry Allen made a motion to amend the Plan Implementation budget to increase the mileage rate to 49 cents. Chris May seconded the motion. The motion carried 70.

c. Grant Finals

B2016-004 — Harrison County Sheltered Workshop Baler B2016-006 — Hope Haven Box Truck / Can Densifier

B2018-004 — Hope Have Box Van

B2018-005 — Hope Haven Semi Box Trailers

B2018-007 — Rapid Removal / Region B Glass Recycling Project

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Chris May moved to approve the 5 grant finals of B2016-004, B2016-006, B2018004, B2018-005, and B2018-007 and deobligate the remaining funds if applicable, with a second from Jerry Allen. Motion carried 7-0. + d. Grant Extensions — None.

8. New Business: a. New Grants — None. b. Planners Report

e Ann, Angie, and Angela have been attending the monthly planners and SWAB meetings via Zoom/WebX.

e Annhas been attending the Missouri Recycling Association meeting by phone.

e Ann has begun the process of complying the information for the report that is to be submitted to the General Assembly for 2021. This is the report that is required by law.

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e Product Stewardship Council — Ann, Angie, and Angela have been attending via conference call.

e Ann, Angie, and Angela have been attending a lot of webinars and zoom meeting dealing with recycling and stewardship.

e District Collection Events — The District will be working with 3-4 communities to host collection events in the Spring of 2022. The communities will be applying for grant funds to purchase the cargo containers, the drums/boxes that will be placed inside the containers, supplies, and the disposal costs. Since this is a pilot project, Angela and Ann decided that they should be placed uniformly throughout the district so patrons can still have easy access to the services. Currently, we are looking at Harrison County that will service Harrison, Daviess, and Mercer; Carroll County that will service Carroll, Chariton, and Caldwell; Sullivan County that will service Sullivan, Putnam, and Grundy; and Livingston that will service Livingston, Grundy, and Linn. Ann has photos on what the containers will look like inside the packets.

c. Executive Directors Report e Corinne reported that she is looking for a new coordinator for solid waste.

The job description has been changed in hopes of getting more applications for the job. The job requires skill set matching. The increased starting salary will be $12.50 an hour and changed the title to environmental project coordinator. She is hoping to get this to a 40 hour a week position and for this person to do grant writing and environmental reviews. New coordinator will go through hazmat training and will attend statewide meetings, MORA meetings, and SWAB meetings. Putting the job up this week hoping to get it filled as soon as possible.

9. Other Business — None. 10: Adjournment: Stan Falke moved to adjoum the meeting, with a second by Chris

May. Motion carried 7-0. The meeting adjourned at 11:08 a.m.

Respectfully submitted,

Cbhie Ne

Chris May, Secretary

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( Jack Hodge, Chairman ( Raf