Solid Waste District Board of Directors Minutes, June 2021

Minutes of a Board of Directors Meeting North Missouri Solid Waste Management District

FULL BOARD OF DIRECTORS Green Hills RPC Offices 1104 Main Street Trenton, MO 64683 Thursday, June 24, 2021 10:30 a.m.

11. Callto Order: The open meeting was called to order at 10:30 a.m. by Chairman

Jack Hodge.

2. Roll Call: Roll call was taken. A quorum was declared with 15 members present. The following were in attendance in person or via conference call:

NMSWWMD Directors C.R. Bud Motsinger Stan Falke

Evan Emmerich Steve Kacvinsky Jim Ruse

Lance Rains

Jack Hodge

Jake Taylor

Dick King

Darrell Gardner

Ed Douglas

Jerry Allen

Robert Munden Chris May

Fred Ventresco

Caldwell County Carroll County Chariton County City of Salisbury Daviess County City of Gallatin Harrison County City of Bethany Linn County

City of Marceline Livingston County Mercer County Putnam County Sullivan County City of Milan

NMSWMD Directors Absent

Michelle Kelley Jean Vanlperen Tracy Allen

Scott Bartlett Natalie Fergason Cindy Collier Robert Littleton Dana Urton Phillip Ray

Ron Urton Danny Claycomb Lonnie Trentham Josh McNeil Theresa Kelly Kurt Meighen Charley Pittman Charity Taylor

City of Braymer City of Hamilton City of Polo

City of Carrollton City of Norborne City of Brunswick City of Keytesville City of Jamesport Grundy County City of Trenton City of Ridgeway City of Brookfield City of Bucklin City of Chillicothe City of Princeton City of Unionville City of Green City

RPC Staff Ann Hamilton Corinne Watts

Others Rex Hibler

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3. Approval of June 24, 2021, Agenda: Lance Rains moved to approve the agenda, with a second from C.R. Bud Motsinger. Motion Carried 15-0.

4. Public Comment: None.

5. Minutes of March 25, 2021, Board of Directors Meeting: After review of the March 25, 2021, minutes, Lance Rains moved to approve the minutes, with a second by Jerry Allen. Motion carried 15-0.

6. Financial Statement Report: Ann Hamilton reported on the financial statement and check register for the Solid Waste General Account, as well as the District Grant Account. Copies of these reports are attached to the minutes. Copies of the bank statements and invoices were also made available for the board members to review.

Dick King moved to approve the financial reports and check register for the Solid Waste General Account as presented, with a second from Chris May. Motion carried 15-0.

Thereafter, Jerry Allen moved to approve the financial statement and check register for the Solid Waste Grant Account as presented, with a second by Chris May. Motion carried 15-0.

7. Old Business:

a. Amending District Operations Budget Grant Number B2021-001 for FY2021 — Ann went over the amended budget with the board. Jerry Allen made a motion to approve the amended budget for District Operations for FY2021 and Darrell Gardner seconded. Motion carried 15-0.

b. Amending Plan Implementation Budget Grant Number B2021-002 for FY2021 — Ann went over the amended budget with the board. Dick King made a motion to approve the amended budget for Plan Implementation for FY2021 and Jerry Allen seconded. Motion carried 15-0.

c. Approve the Amended General Budget to Reflect Actual Income and Expenditures for FY2021 — Ann went over the amended budget with the board. Discussion was held. Jerry Allen made a motion to approve the amended budget for the General Account for FY2021 and Robert Munden seconded. Motion carried 15-0.

d. Approve the Amended Grant Budget to Reflect Actual Income and Expenditures for FY2021 — Ann went over the amended budget with the board. Discussion was held. Jim Ruse made a motion to approve the amended budget for the Grant Account for FY2021 and Lance Rains seconded. Motion carried 15-0.

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8. New Business:

a. Approval of General Budget for FY2022 — The board discussed the general budget for FY2022. Discussion was held. Jerry Allen made a motion to approve the General Budget for FY2022. Jake Taylor seconded. Motion carried 15-0.

b. Approval of Grant Budget for FY2022 — The board discussed the grant budget for FY2022. Jerry Allen made a motion to approve the Grant Budget for FY2022. Jim Ruse seconded. Motion carried 15-0.

c. Set FY2022 Dues — Ann explained that dues are deposited into the General fund and used to further the solid waste plan as needed. She also explained that these funds are unrestrictive, so they can be used has the board wishes. Ann recommended that dues be set at 10 cents per capita, which is the same as last year. Stan Falke made a motion to set the dues at 10 cents per capita and Lance Rains seconded. Motion carried 15-0.

d. District Collection Events - INFORMATION ONLY — Ann explained that we are in the process of doing the collections events different in 2022. We will be looking for 4 hubs to put in shipping containers that will be equipped with barrels and boxes. The only difference is that we will not be hauling recycling back to the building in Trenton. Everything will be picked up onsite from the vendors.

e. Planners Report —

e Annhas been attending (via zoom) the monthly planners and SWAB meetings in Jefferson City.

e Ann has been attending the Missouri Recycling Association meeting by phone or in person.

e Ann reported that the planners have begun the process of complying the information for the report that is to be submitted to the General Assembly for 2021. This is the report that is required by law.

¢ Product Stewardship Council — Ann reported on the meeting she had been attending via conference call.

f. Executive Director Report — Corinne reported that a new person will be hired to do solid waste and Ann will be training the new person, as she will be transitioning to fiscal. MU Extension will be moving into our building and they will be doing the educational flyers and presentations in the school for exchange of office space. RDI will be selling the building that the Solid Waste District rents, so the new hubs will be in place, so the collections will be scheduled in 2022.

9. Other Business — None.

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10: Adjournment: Ron Urton moved to adjourn the meeting, with a second from Lance Rains. Motion carried 15-0. The meeting adjourned at 11:15 a.m.

Respectfully submitted,

Chris May, Secretary

( Jack Hodge, Chairman