Procurement Processes

Listed below are the processes utilized by the Village of Schaumburg for procurement of goods and services.

Bid/Proposal

• Large dollar items and projects, or items that can be grouped together to create a significant dollar volume of business, processed by formal competitive bidding or proposal
• Includes expenditures in excess of $20,000, unless special circumstances exist such as emergencies, and contracts for professional services

Contracts, Blanket Orders and Cooperative Agreements

• Agreements allowing the village to leverage a purchase into a significant volume with other agencies or internally with other departments
• Includes the State of Illinois Joint Purchasing Agreement and Municipal Cooperatives, and Blanket Orders for office supplies, hardware, uniforms, and auto parts

Quotations

For purchases of less than $20,000 using a fast track competitive process

Standard Requisitioning or Procurement Cards

• Used anytime a purchase request does not fit into one of the previously mentioned methods
• Purchase requests sent to the Purchasing Division for disposition
• Requisitions may be held for additional quotations