Approval of Workshop Meeting Minutes for April 23, 2025

CITY COUNCIL WORKSHOP MEETING MINUTESproposed April 23, 2025 The City Council met for a Workshop Meeting at 4:00 p.m. City Hall 102 Butler St., Saugatuck, MI 49453. Call to Order: The meeting was called to order by Mayor Anderson at 4:00 p.m. Attendance: Mayor Anderson allowed Councilmember Clark to participate in the meeting via Zoom and accommodated his request for an exemption. Present: Mayor Anderson and Councilmembers, Clark, Dean and Gardner. Absent: Pro-Tem Stanton, Councilmembers Peterson and Muncey. Motion by Gardner, second by Dean to excuse councilmembers Stanton and Peterson from todays meeting. Via voice vote, motion carried 4-0. Others Present: City Manager Cummins, DPW Superintendent Herbert, Zoning Director Thompson, Treasurer Bredeweg, Deputy Clerk Williams and Attorney Witte. Agenda Changes: None. Public Comment on Agenda Items Only: None. Approval of Minutes: Regular City Council Meeting Minutes – April 14, 2025: Motion by Dean, second by Gardner to approve the minutes from our city council regular meeting on April 14, 2025. Via voice vote, motion carried 4-0. Discussion Items: Mt. Baldhead Restroom Replacement Bids: Engineer Jon Moxey presented the bid summary for the project (Mount Baldhead Area): • Total Bids Received: 7 — a strong turnout considering the current construction market. • Top 3 Bids: All near $300,000 — within the expected range of $250K to $350K.  Conducted standard reference checks, as not all low bidders were previously known.  Compared the two lowest bidders. The council discussed.

Draft of Proposed Fiscal Year 2025-2026: Ryan Cummins presented a comprehensive budget overview focusing on several key points: 1. Budget Process • Started with community surveys and strategic planning sessions • Involves department heads submitting budget requests • Prioritized maintaining, repairing, and replacing existing infrastructure 2. Financial Highlights • Healthy general fund balance of over $6.2 million • Proposed budget would reduce general fund savings by about 20% • No new debt service required for proposed projects 3. Revenue Sources • Property tax revenues expected to increase despite Headley amendment rollbacks • Proposed fee increases for short-term rentals and water infrastructure • Continued conservative estimates for interest income 4. Key Investment Areas • Infrastructure projects (roads, water, sewer) • Blue Star Trail construction • Mount Bald Head Park improvements • City Hall design options • Staffing support for Department of Public Works 5. Strategic Approach • Funding nearly all established priorities • Maintaining adequate city services • Investing in existing and new infrastructure • Keeping reserves well above policy requirements Cummins emphasized the importance of strategic investment and community engagement in the budgeting process. Public Comments: None. Correspondence: None. Council Comments: • Councilmember Clark expressed gratitude for being allowed to attend virtually and plans to attend in

person on Monday. He praised the level of detail in the presentations and supports the focus on infrastructure, especially as it relates to budgeting and upcoming capital projects. Clark appreciated the engagement from everyone and described it as a good meeting overall.

Councilmember Gardner thanked City Manager Cummins and staff on the presentation, the discussion was good and is looking forward to more conversations.

Councilmember Dean thanked City Manager Cummins and staff for a wonderful budget presentation. He thanked all council members via zoom for taking the time to join.

Mayor Anderson thanked all and noted the great work. She appreciated the discussion around Mt. Baldhead.

Adjournment: Motion by Gardner, second by Dean to adjourn the meeting. Upon voice vote, motion carried 40. Mayor Anderson adjourned the meeting at 5:45 p.m. Respectfully Submitted ____________________ Jamie Wolters, City Clerk

CITY OF SAUGATUCK COUNTY OF ALLEGAN STATE OF MICHIGAN

PROCLAMATION HONORING DR. RICHARD C. ANNIS, OD 250428-Pl WHEREAS, Dr. Richard C. Annis has demonstrated exceptional dedication and commitment to the field of optometry, providing outstanding eye care services to the residents of Saugatuck and beyond; and WHEREAS, Dr. Annis graduated first in his class from the Illinois College of Optometry in Chicago, earning national recognition for his expertise in contact lenses and extensive training in children's vision; and WHEREAS, Dr. Annis has continually pursued excellence in his profession, dedicating over 250 hours each year to studying new and improved methods of patient care, including medically-related procedures and treatments; and WHEREAS, Dr. Annis has been an active member of the West Michigan Optometric Association (WMOA) and the American Optometric Association (AOA), contributing to the advancement of optometry both locally and nationally; and WHEREAS, Dr. Annis has shown unwavering commitment to his patients, ensuring they receive the highest quality of care and feel listened to and understood; and WHEREAS, Dr. Annis has been a pillar of the community, providing compassionate and competent care, and enriching the lives of his patients through his expertise and dedication; and WHEREAS, Dr. Annis's personal journey, including his educational achievements, professional accolades, and his loving family, has been an inspiration to many; NOW, THEREFORE, I, Holly Anderson, Mayor of the City of Saugatuck, do hereby recognize Dr. Richard C. Annis for his outstanding service and contributions to our community. In Witness Whereof, I, Holly Anderson, Mayor of the City of Saugatuck, cause the Seal of the City and my signature to be affixed this 28th day of April, in the year two thousand and twenty-five.

Holly Anderson, Mayor

Jamie Wolters, City Clerk