Regular Meeting, September 22, 2026

Background

A police vehicle, No. 2202 (VIN 1FM5K8AB4NGNB45955), was involved in a crash and sustained significant damage; the Township's insurance carrier evaluated it. After its evaluation, the insurance carrier determined the vehicle was a total loss and that repairing it was not economically feasible.

Background

The Township has dealt with nuisance conditions and repeated violations of its Zoning Resolution and Property Maintenance Code at the property located at 8468 Cox Road. The Property has been in violation of the Township’s Zoning Resolution due to vehicles being parked on the lawn or in other areas of the Property not designated for parking, the Property being used for outdoor storage, the Property being used to store commercial vehicles not otherwise permitted by the Zoning Resolution, and the exterior storage of miscellaneous trash, debris, and junk on the Property. The Township’s primary goal in the Zoning Case is to obtain and maintain compliance with the Zoning Resolution at the Property.

Background

The Norfolk Southern Corporation offers a Safety First Grant Program to support first responders throughout its 22 state railroad network. Norfolk Southern has selected the West Chester Police Department as a recipient of a 2026 Safety First grant. Norfolk Southern awarded a grant of $12,000 to the police department to upgrade the interior of the police department’s command vehicle to incorporate access to more of our technology. Current bench seating areas will be converted to four workstations with monitors and computers to observe UAV footage, monitor cameras from SWAT equipment, as well as monitor news and weather feeds. This will be a one-time grant for fiscal year 2026. Thank you for your consideration.

Background

In the summer of 2025, The Board of Township Trustees determined the need for improvements at Beckett Park. A survey of planned improvements was proposed to the community through survey in which park amenities were most desired as part of the improvements to the park. In September of 2025, architectural firm Brandstetter Carroll was hired to perform design services to help determine where to best place certain aspects of the planned improvements. The planned improvements have been budgeted to cost $3,500,000.00 as outlined in CIP #2120 and was increased to $6,300,000.00 in June 2026 following a presentation by the design team. Per ORC 9.33, a “Construction Manager at Risk” means a person with substantial discretion and authority to plan, coordinate, manage, direct, and construct all phases of a project for the construction, demolition, alteration, repair, or reconstruction of any public building, structure, or other improvement and who provides the public authority a guaranteed maximum price as determined in section 9.334 of the Revised Code. Over the past month, the designers Brandstetter Carroll, construction management team Prus Construction, playground company DWA Recreation, soils engineers Civil and Environmental Consultants, and West Chester Township have worked together in order to assemble plans, review constructability, update project costs and assemble a complete package ready for construction of proposed pickleball courts, an expanded parking area, and multiuse paths on the eastside of Beckett Park. The Community Services Department requests authorization to enter into agreement with Prus Construction for Construction Manager at Risk services and open a PO in the amount of $3,873,947.46, plus an additional 5% contingency in the amount of $193,697.37 for a total of $4,067,644.83 for Construction Management at Risk Services under a Guaranteed Maximum Price based on the proposal received by the Township.

Background

With Board approval of the Prus Construction GMP price for the West side development, including the installation of the playground equipment, additional restroom facilities, and additional shelter area, it is also recommended that the project have independent testing is required. Civil and Environmental Consultants will perform soil, concrete, masonry and structure framing testing as is required to meet the requirements of the project. This will help to ensure high standards of quality with regard to the proposed work through the construction contractor. The Community Services Department requests a PO in the amount of $55,000.00 for construction material testing for the Beckett Park West, Playground and Restroom Addition Project.