Meeting records
Town Council page
Town Council agendas and videos
Agenda PDFs, agenda packets, recordings, minutes, public comment rules, and meeting dates belong together on one meeting-record pattern.
Records
A public document center with humane metadata
A source-backed records library pattern for agendas, RFPs, projects, public information, beach guidance, park details, media, and documents that should be searchable by people and search engines.
Procurement
Official RFP PDF
Website Redesign and CMS Implementation RFP
The RFP is a searchable PDF source record with accessibility, CMS, content migration, calendar, media, analytics, and training requirements.
Communications
Public Information page
Public Information archive
E-news, Duck Tales, videos, Newsroom, visitor links, and outreach material should share channel, audience, topic, and media metadata.
Public safety
Our Beach page
Beach and safety guidance
Beach access, lifeguards, red flags, dune protection, tents, and rip-current guidance should be indexed as safety content and surfaced on visitor pages.
Parks and recreation
Town Park and Boardwalk page
Town Park and Boardwalk
Amenities, hours, map imagery, park rules, event context, and boardwalk access can be searched and reused across park, visitor, and events pages.
Project records
Current project navigation
Projects and resiliency
Project records should keep source pages, maps, public updates, meeting records, documents, and topic tags in one collection.
Migration plan
Documents are not an afterthought in this RFP.
The RFP explicitly calls out public-document migration, document search, metadata and tagging integrity, URL preservation, redirects, and content reorganization. This route shows how the public document library becomes a first-class content type.
Inventory and source lock
Crawl current pages, PDFs, Word files, media, forms, calendars, navigation, and external integrations; tag owner, audience, content type, and retention needs.
Restructure and decide
Run content workshops to merge duplicates, retire stale pages, preserve required records, and turn high-value material into structured collections.
Model and migrate
Build CMS types for pages, news, events, meetings, projects, documents, alerts, media, forms, and directories; import content with metadata intact.
Redirect and validate
Preserve URLs where feasible, write redirect rules where not, test top tasks, test document search, verify analytics, and spot-check migrated records.
Search promise
PDFs, Word files, agenda packets, forms, media, and pages belong in one index.
Production search should index file content, page text, document metadata, event data, projects, and public notices, then expose facets that match how people ask for help.
MetadataAudience, department, topic, content type, publish date, source URL
GovernanceOwner, review date, redirect, retention, accessibility status
Public trustCitations, direct source links, and clear document context