Operational Permit

Permit Process for a Fire Related Construction Permit

Step 1: Online Permit Submittal

1. Complete and submit the Fire Systems permit application through the OpenGov Portal. 
2. A Contractor's Business License is required for all contractors performing work in the Village of Schaumburg.
3. Permit submittal must include the following:
   1. A single PDF set of collated permit documents with each PDF page labeled with the matching sheet number and name.
   2. Fire Alarm submittals must include the following:
      1. NOTE: Fire Alarm companies must provide a valid state of Illinois license number.
      2. Complete List of Standards
      3. Project Location Map
      4. Contact Information
      5. Drawing Index
      6. Scope of Work: Include system description
      7. Building Code Analysis: Include occupancy use group, total occupant load, construction type, required fire related systems due to building code exceptions/allowances, and all existing fire related system information
      8. Riser Diagram
      9. Shop Drawing Fire Alarm Layout Plan(s) Showing Locations of All Devices, Control Equipment, Fire Department Connection as Approved by the Land Development Permit, and Supervising Station and Shared Communications Equipment with Each Sheet Showing the Following:
         1. Point of Compass (North Arrow)
         2. A Graphic Representation of the Scale Used
         3. Room Use Identification and Descriptions if Name is Vague
         4. All Walls and Doors
         5. Building Features: That will affect the placement of initiating devices and notification appliances
      10. Sequence of Operation: In either an input/output matrix or narrative form
      11. Equipment Technical Data Sheets
      12. Manufacturers’ Published Instructions: Including operation and maintenance instructions
      13. Battery Capacity and De-rating Calculations
      14. Voltage Drop Calculations for Notification Appliance Circuits
      15. Mounting Height Elevation for Wall and Ceiling Mounted Devices and Appliances
      16. Where Occupant Notification is Required, Minimum Sound Pressure Levels that Bust Be Produced by the Audible Notification Appliances in Applicable Covered Areas
      17. Pathway Diagrams Between the Control Unit and the Supervising Station and Shared Communications Equipment
   3. Fire Sprinkler submittals must include the following:
      1. NOTE: Fire Sprinkler drawings must provide a valid NICET level 3 or 4 certification in fire protection technology automatic sprinkler system layout.
      2. Complete List of Standards
         1. Project Location Map
         2. Contact Information
         3. Drawing Index
         4. Scope of Work: Include system description
         5. Building Code Analysis: Include occupancy use group, total occupant load, construction type, required fire related systems due to building code exceptions/allowances, and all existing fire related system information
      3. Shop Drawing Sprinkler Layout Plan(s) Showing Locations of All Risers, Cross Mains, Branch Lines, Sprinklers, Hangers, Fire Department Connection as Approved by the Land Development Permit, and Fire Related Equipment (Fire Pump) with Each Sheet Showing the Following:
         1. Point of Compass (North Arrow)
         2. A Graphic Representation of the Scale Used
         3. Room Use Identification and Descriptions if Name is Vague
         4. All Walls and Doors
         5. Building Features: That will affect the placement of sprinkler heads
            1. Obstructions
            2. Overhead Doors
            3. Soffits
            4. Drop Cloud Ceilings
            5. HVLS Fans
         6. Size of pipe
         7. Building Section with Roof and Ceiling Structure and Heights Indicated
         8. Storage Arrangement and List of Commodities
            1. Ceiling Height for Storage Area and Top of Storage Height
            2. If Applicable Submit for Separate Operational Permit for High-Piled Storage
      4. Hydraulic Calculations in Accordance with the Design Documents, Technical Data Sheets and Details for the Specific Equipment Being Furnished for Installation
         1. Municipal flow test information must be less than or equal to one year of the system design
      5. Aboveground Storage Tank (AST) & Underground Storage Tank (UST) submittals must include the following:
         1. Obtain a permit from the Office of the Illinois State Fire Marshal, (an application and subsequent field inspections by the OSFM is required for the installation or relocation of bulk Aboveground Storage tanks).
         2. Submit a copy of the approved permit for record.
         3. NOTE: The Village of Schaumburg Fire Inspector must be present for the OSFM related permit inspection.
            1. Notify the Fire Department for all inspections 24 hours in advance via online

Step 2: Prescreen & Plan Review(s)

1. Permit Clerk reviews each permit submittal for completeness in order of date and time received.
   • Permit Clerk will contact Applicant through the portal, for any request for information or documents, if submittal is incomplete.
   • If submittal is complete, the Permit Clerk will assign the project to a Plans Examiner.
2. Technical Plan Review
   • Plans Examiner reviews submittal in order of date received.
   • If submittal requires revisions or additional documentation, proceed to Step 2.3.
   • If submittal is approved as noted, proceed to Step 3.
3. Permit Submittal Corrections
   • Applicant will be issued a plan review letter through the OpenGov portal on what changes need to be made to their application.
   • Applicant revises all applicable drawings, provides any requested documents, provides a response letter to all of the plan review comments, and emails them all directly back to the Plans Examiner.
   • Proceed to Step 2.

Step 3: Permit Payment & Issuance

1. Permit Clerk processes approved as noted permit submittal.
2. Applicant will receive notice through the portal of permit fees due, and be able to pay online or come in to the village to pay.
   • NOTE: Payments may be made online by credit card with a 2.9%+ $0.30 service fee or E-Check with a $2.25 service fee.
   •  Click on this fee schedule link for a complete list of the Village of Schaumburg permit fees.
3.  Applicant is encouraged to add additional “guests” to the permit record in the portal to receive approved permit documentation and communication. 
4. All plan review comments are required to be reviewed and revised as noted for the construction of the project.
5. Scope of work listed on the approved as noted permit submittal can begin once the permit is issued.
6. NOTE: Any modifications, deviations, and/or new or unspecified scope of work to the approved as noted permit submittals are not included or authorized with the issued permit and must be submitted back for a new plan review.
   • Revised permits will be subject to the standard permit process and additional permit fees as applicable.

Step 4: Inspections

1. Schedule an inspection 24 hours in advance for a fire related permit through the online OpenGov portal.
2. Construction is required to be inspected at different phases of development according to the project type.
3. Construction must remain accessible and exposed for inspection purposes until approved by the Inspector.
4. The printed permit card must be clearly visible on site along with the approved as noted permit set, readily available to the Inspector.

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Operational Permit

Separate operational permits are required for certain operations or businesses that create an increased level of risk. These operations include but are not limited to CO2 Systems, Combustible Dust-Producing Operations, Compressed Gas, Cryogenic Fluids, Energy Storage Systems, Flammable/Combustible Liquid, Hazardous Material, High-Piled Storage, LP-Gas, and Spraying or Dipping.

Operational Permit Approval Requirements

The following items shall be submitted for permit approval via email to planreview@schaumburg.com

1. Complete the Fire Operational Permit Application through the OpenGov Portal
2. Schedule an inspection 24 hours in advance for a fire related permit through the online OpenGov portal.
3. Operational Permits must be renewed annually
4. Refer to the specific Operational Permit Type below for additional submittal requirements.

Combustible Dust-Producing Operations: Food & Wood Processing

1. Written SOP, policy and/or procedures stating:
   1. That ashes, waste, rubbish or sweepings shall not be placed in wood or other combustible receptacles and shall be removed daily from the structure.
   2. Grass or weeds shall not be allowed to accumulate at any point on the premises.
   3. Loose combustible fibers in quantities of not more than 100 cubic feet located in a structure shall be stored in a metal or metal-lined bin equipped with self-closing cover.
   4. Loose combustible fibers, not in suitable bales or packages and stored outdoors in the open or housed, shall not be stored within 100 feet of any structure.
   5. Baled combustible fibers shall be limited to single blocks or piles not more than 25,000 cubic feet in volume, not including aisle or clearances. Blocks or piles of baled fiber shall be separated from adjacent storage by aisles not less than 5 feet wide, or by flash-fire barriers constructed of continuous sheets of non-combustible material extending from the floor to a minimum height of 1 foot above the highest point of the piles and projecting not less than 1 foot beyond the sides of the pile.
   6. Sisal and other fibers in bales bound with combustible tie ropes, jute and other fibers that swell when wet, shall be stored to allow for expansion in any direction without affecting building walls, ceilings or columns. A minimum clearance of 3 feet shall be required between walls and sides of piles, except that where the storage compartment is not more than 30 feet wide, the minimum clearance at side walls shall be 1 foot, provided that a center aisle not less than 5 feet wide is maintained.
2. Detailed written description of the on-site operation
3. A floor plan of building including all entrance and exits, location of exit routes, square footage of building, location of all dust collectors, location of fire protection system panels and risers, location of all fire extinguishers, etc.
4. A site plan showing the layout of the site, indicating the location of all dust collectors
5. Information on type of fire alarm system installed and last inspection date
6. Information on the installed sprinkler system and last inspection date
7. Information on any type of alternate fire protection system installed and last inspection date
8. Written documentation identifying the CFM and type of dust collector:
   1. Cyclonic
   2. Enclosure-less
   3. Bag House
9. Identify the method of the exhaust ventilation
10. Written documentation identifying the CFM and method of exhaust ventilation of dust collector
11. If one or more of the requested documents does not apply to your location, please submit in writing a reason for not submitting.

Compressed Gases: Carbon Dioxide (CO2) Used in Beverage Dispensing Applications

1. Submit an equipment floor plan noting the location of all of the soda dispensing equipment and storage tanks.
   1. If the tank is stored outside, make sure a site plan is included.
   2. Note the quantity of tanks, size of tanks measured in pounds, method of securing tanks and dimension the distance of the tank storage from nearest building exit door.
   3. Show vehicle protection, if applicable.
2. Submit all cut sheets for CO2 system and related components, include piping, solenoid valve, interior tank strapping and exterior fill box if applicable.
3. Submit CO2 monitoring system information and cut sheets.
4. Submit proposed tank enclosure and warning signage per NFPA 55, Section 13.2.3.1, if applicable.

Flammable & Combustible Liquids: Aboveground Storage Tank (AST)

1. Obtain a permit from the Office of the Illinois State Fire Marshal, (an application and subsequent field inspections by the OSFM is required for the installation or relocation of bulk Aboveground Storage tanks greater then 110 gallon capacity).
   1. Use these links, link 1, link 2, link 3 for permitting instruction and info.
      1. OSFM AST link
      2. OSFM AST FAQ link
   2. Submit a copy of the approved permit for record.
2. Refer to Hazardous Materials: Storage below for all additional submittal requirements.

Hazardous Materials: Storage

1. Submit a completed Hazardous Materials Management Plan (HMMP) and Hazardous Materials Inventory Statement (HMIS).
2. Detailed written description of the on-site operation (retail, manufacturing, storage, use, etc.).
   1. Page 1, Section 1, #5 of the HMMP
3. Up-to-date Hazardous Materials Inventory Statement, (HMIS).
   1. Page 3 of the HMMP
4. Site Plan Identifying:
   1. All hazardous materials being stored, including maximum quantity and storage configuration
   2. Hazardous monitoring locations, location of all on-site fire suppression to include fire pumps, ponds, and water supplies
   3. Locations of all buildings, structures, outdoor chemical control or storage and use areas, parking lots, internal roads, storm and sanitary sewers, wells and adjacent property uses
   4. Indicate the approximate scale, northern direction and date the drawing was completed
5. Floor Plan Identifying:
   1. All hazardous materials being stored, including maximum quantity and storage configuration
   2. All entrance and exits, location of exit routes, locations of fire protection system panels, risers, and/or other fire protection control systems and/or panels, etc.
   3. If renewing a hazardous materials operational permit and no changes have been made to your facility from previous permit cycle, a written letter claiming no changes have been made can be submitted in lieu of plans
6. Emergency plan, compliant with Chapter 4 of the International Fire Code:
   1. Where OSHA or state regulations require a facility to have either an Emergency Action Plan, (EAP) or an Emergency Response Plan, (ERP), the EAP or ERP shall be included as part of the Hazardous Material Management Plan, (HMMP).
7. Information on type of fire alarm system installed and last inspection date
8. Information on the installed sprinkler system and last inspection date
9. Information on any type of alternate fire protection system installed and last inspection date
10. A statement certifying storage and use of hazardous materials is in compliance with International Fire Code (IFC) Chapters 50-67.

High-Piled Storage: Pallet Racking

1. Commercial Alterations Permit Requirements: (If applicable) 
   1. High-Piled Storage scope of work must be included at the time of building permit application for new structures designed to accommodate high-piled storage or for requesting a change of occupancy/use, and at the time of application for a storage permit, plans and specifications shall be submitted for review and approval, (see Commercial: Alteration Resource Guide).
   2. Submit a completed High-Piled Storage Questionnaire.
   3. The plans shall include all of the following:
   4. Include structural engineer stamped storage rack design calculations.

1. Once the building permit is approved and issued out, separate fire related permits are required for a new in-rack sprinkler system and/or fire alarm system or for modifications to existing systems.
   1. Floor plan of the building showing locations and dimensions of high-piled storage areas.
   2. Usable storage height for each storage area.
   3. Number of tiers within each rack, if applicable.
   4. Commodity clearance between top of storage and the sprinkler deflector for each storage arrangement.
   5. Aisle dimensions between each storage array.
   6. Maximum pile volume for each storage array.
   7. Location and classification of commodities in accordance with Section 3203.
   8. Location of commodities that are banded or encapsulated.
   9. Location of required fire department access doors.
   10. Type of fire suppression and fire detection systems.
   11. Location of valves controlling the water supply of ceiling and in-rack sprinklers.
   12. Type, location and specifications of smoke removal and curtain board systems.
   13. Dimension and location of transverse and longitudinal flue spaces.

1. A High-Piled Storage Operational Permit is required and is renewed annually along with the business license.
   1. An operational permit is required to use a building or portion thereof as a high-piled storage area exceeding 500 square feet.
   2. Existing facilities with high-piled combustible storage modified in any manner require operational permits. High-pile storage activities include any and all activities in which combustible materials with a commodity classification of I through IV are stored over 12 feet in height. It also includes any and all activities in which combustible materials with a high hazard commodity classification are stored over 6 feet in height.
   3. Submit a completed High-Piled Storage Questionnaire.
   4. Include the high-piled storage drawings from the commercial permit submittal.
   5. Include an emergency action plan for Fire Marshal review and approval.
   6. Include racking drawings

LP-Gas (Liquefied Petroleum/Propane): Tank Storage & Use

1. Submit a completed Hazardous Materials Management Plan (HMMP) and Hazardous Materials Inventory Statement (HMIS).
2. Detailed written description of the on-site operation (retail, manufacturing, storage, use, etc.).
   1. Page 1, Section 1, #5 of the HMMP
3. Up-to-date Hazardous Materials Inventory Statement, (HMIS).
   1. Page 3 of the HMMP
4. Site Plan Identifying: (If applicable)
   1. All hazardous materials being stored, including maximum quantity and storage configuration
   2. Hazardous monitoring locations, location of all on-site fire suppression to include fire pumps, ponds, and water supplies
   3. Locations of all buildings, structures, outdoor chemical control or storage and use areas, parking lots, internal roads, storm and sanitary sewers, wells and adjacent property uses
   4. Indicate the approximate scale, northern direction and date the drawing was completed
5. Floor Plan Identifying:
   1. All L-P tanks and any hazardous materials being stored, including maximum quantity and storage configuration
   2. All entrance and exits, location of exit routes, locations of fire protection system panels, risers, and/or other fire protection control systems and/or panels, etc.
6. Information on type of fire alarm system installed and last inspection date
7. Information on the installed sprinkler system and last inspection date
8. Information on any type of alternate fire protection system installed and last inspection date
9. A statement certifying storage and use of hazardous materials is in compliance with International Fire Code (IFC) Chapters 50-67.

Spraying or Dipping: Spray Booths

1. Commercial Alterations Permit Requirements: (If applicable) 
   1. Submit for a Commercial Alteration Permit for a Spray Booth, (see Commercial: Alteration Resource Guide).
   2. Make sure to fully describe the scope of work to include the mechanical and electrical scope required to comply with spray booth requirements.
   3. Submit the completed Electrical Application.

1. Submit for a fire related permit for the suppression system & operational permit required for a Spray Booth.

Required Inspection

1. Operational Permit