Special Event, Fourth of July

City Council Agenda Item Report

FROM:

Jamie Wolters

MEETING DATE:

May 11, 2026

SUBJECT:

Special Event – Fourth of July

DESCRIPTION: The fourth of July festivities for 2026 are a parade, band in park and fireworks. Please see breakdown below and attached applications. Safety meetings for parade, band in Wicks Park and fireworks have been conducted, and events are approved by Fire, Police and DPW. Band Leading Up to Fireworks: Date: 7/3/26 Time: 7:00pm – 9:30pm Location: Wicks Park Fireworks: Date: 7/3/26, rain date is 7/11/26 Time: Dusk Location: Kalamazoo Harbor Parade: Date: 7/4/26 Time: 11:00am See attached route map Party in the Park: Date: 7/4/26 Time: After parade – 1:30pm Location: Wicks Park See attached layout SAMPLE MOTION: Motion to approve/deny the Fourth of July Parade, Band in Park and Fireworks for 2026.

2025 Permit for Fireworks Other than Consumer or Low Impact Authority:

2011 PA 256

The LEGISLATJVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD will not discriminale against any individual or group because of race, sex, religion, age, national origin,color, marital status, disability, or political beliefs. If you need assistance with reading, writing, hearing, etc., under the Americans with Disabilities Act, ou ma make ur needs known to this Le lslative Bod of Ci , Villa e or Townshl Board.

This permit is not transferable. Possession of this permit authori?,es the herein named person to possess, trt1nsport t1nc/ display fireworks in the t1mounts, for the purpose of and at the place listed below only through permit expiration date. TYPE OF PERMIT(S) (Select all applicable boxes)

r Agricultural / Wildlife Fireworks I Articles Pyrotechnic 0 Public Display

FOR USE BY LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP

[Z] Display Fireworks

BOARD ONLY.

PERMIT (S) EXPIRATION DATE

(ENTER DATE OF EXPIRATION)

OPrivate Display

I S pecial Effects Manufactured for Outdoor Pest Control or Agricultural Purposes

NAME OF PERSON PERMIT ISSUED TO

Saugatuck Douglas Area CYB

ADDRESS OF PERSON PERMIT ISSUED TO

AGE (18 YEARS OR OLDER) YES □ NO

P.O Box 28, Saugatuck, Ml 49453

NAME OF ORGANIZATION, GROUP. FRM OR CORPORATION ADDRESS

NUMBER AND TYPES OF FREWORKS (Please attach additional pages if necessary)

Approx. 450 Approx. 180 Approx. 50 Approx. 10

3" Shells 4" Shells 5" Shells Various Barrage Cakes 3" & Smaller

EXACT LOCATION OF DISPI.AY OR USE

Loading of Barge, Safe Harbor Marina: 216 St. Peters Dr. CITY, VIUAGE, TONNSHP

BOND OR INSURANCE FILED

({]YES

DATE

TIME AMOUNT

$5,000,000

!NO

Issued by action of the Leg islative Body of the

r City r Village r Township of ______________ on the __ day of _________ , 2025. (Signawre and TIile of Legislative Body Representative)

"THIS FORM IS VALID UNTIL THE DATE OF EXPIRATION OF PERMIT"

BFS-416 (Rev 01/25)

2025 Application for Fireworks Other Than Consumer or Low Impact Authority:

The LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD wiff not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, disabifrty, or po�fical beliefs. If you need assistance with reading, writing, hearing, etc., under the Americans with Disabilities Act, you may make your needs known to this Legislative Body of City, Village or Township Board.

2011 PA256

TYPE OF PERMIT(S) (Select aU applicable boxes)

r Agricultural or Wildlife Fireworks

r Articles Pyrotechnic

D Private Display

(Z} Public Display

FOR USE BY LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD ONLY

DATE PERMfT(S) EXPIRE:

0 Display Fireworks

r Special Effects Manufactured for Outdoor Pest Control or Agricultural Purposes

NAME OF APPLICANT

ADDRE SS OF APPLICANT

Saugatuck Douglas Area CYB

P.O Box 28, Saugatuck, MT 49453

IF A NON-RESIDENT APPLICANT (LIST NAME OF MICHIGAN ATTORNEY OR MICHIGAN RES IDENT AGENT)

ADDRESS (MICHIGAN ATTORNEY OR MICHIGAN RESIDENT AGENT)

NAME OF PERSON OR RES IDENT AGENT REPRE SENTING CORPORATION, LLC, OBA OR OTHER

ADDRESS PERSON OR RESIDENT AGENT REPRESENTING CORPORATION, LLC, OBA OR OTHER

NAME OF PYROTECHNIC OPERATOR

25+

NAME OF ASSISTANT

WPct "A r<>n,-.h l\AT L[Q/;/;J

WHERE

I 8 0�� 0

ADDRESS OF PYROTECHNIC OPERATOR

3275 W. M-76, P.O Box 276

Great Lakes Fireworks, LLC. NO. YEARS EXPERIENCE

PLAYS

Throughout Michigan

ADDRESS OF ASSISTANT

TBD

TBD

TBD

TBD

NAME OF OTHER ASSISTANT

ADDRES S OF OTHER ASSISTANT

EXACT LOCATION OF PROPOSED DISPLAY

AGE OF APPLICANT 18 YEARS OR OLDER 0 NO

■ YES

TELEPHONE NUMBER AGE OF PYROTECHNIC OPERATOR 18 YEARS OR OLDER S 0 NO

■ YE

AGE OF ASSISTANT 18 YEARS OR OLDER ONO 1111 YES

AGE OF OTHER AS SISTANT 18 YEARS OR OLDER 1111 YES 0 NO

Loading of Barge, Safe Harbor Marina: 2 I 6 St. Peters Dr. DATE OF PROPOSED DISPLAY

July 3rd, 2026 (Rain: July I Ith, 2025)

TIME OF PROPOSED DISPLAY

Approx .10:00 PM

MANNER ANO PLACE OF STORAGE, SUBJECT TO APPROVAL OF LOCAL FIRE AUTHORITIES, IN ACCORDANCE WITH NFPA 1123, 1124 & 1126 AND OTHER STATE OR FEDERAL REGULATIONS. PROVIDE PROOF OF PROPER LIO=NSING OR PERMITTING BY S TATE OR FEDERAL GOVERNMENT

Stored at Federally Licensed Facility Until Date of Display

AMOUNT OF BOND OR INSURANCE (TO BE SET BY LOCAL GOVERNMENT

$5,000,000

ADDRESS OF BONDING CORPORATION OR INSURANCE COMPANY

NAME OF BONDING CORPORATION OR INSURANCE COMPANY

Acrisure Great Lakes

One Cleveland Center, 1375 E. 9th St. 30th Floor, Cleveland, OH 44114 NUMBER OF FIREWORKS

KIND OF FIREWORKS TO BE DISPLAYED (Please provide additional pages as needed)

Approx. 450

3" Shells

Approx. 180

4" Shells

Approx. 50

5" Shells Various Barrage Cakes 3" & Smaller

Approx. 10

SIGNATURE OF APPLICANT

BFS-417 (Rev 01/25)

DATE

GREAT LAKES F I R E W �:�� R K S 3275 'I W-7€ • V/5t Bran,�. Mt �86€. 1 • O'!k�. 939726 5040 • F,x: 91!9 726 5041 • ;reat161<es'r�:)fl(S ex,

THIS CONTRACT AND AGREEMENT for the sale of Fireworks made and concluded this 20th Day of October

2 025 and between GREAT LAKES FIREWORKS LLC of Eastpointe, Michigan, (hereinafter referred

to as "Great Lakes") and Saugatuck Douglas Area CVB , (hereinafter referred to as "Customer''). GREAT LAKES Agrees: 1.

To sell, furnish and deliver to Customer, fireworks to be exhibited on the following dates set forth and agreed upon at the time of signing this contr,act and Customer agrees to pay Great Lakes for the fireworks as follows: Displ y Date )i .July-3 • , 20-2&Altemate Date(s): July 11th, 2026 Contract Amount: $ 30,000.00

· Fifty percent (50%) due upon signing the contract and balance due

within 15 days of the display date. All payments shall be made by draft or certified check payable to Great Lakes Fireworks, LLC. Great Lakes will assess a 1.5% late charge on balances 30 days past due and a 7% per annum late fee on balances not paid in full by the display date. 2. Great Lakes further agrees to furnish sufficiently trained personnel to present a display. 3. Great Lakes agrees to furnish Customers with liability insurance in the amount of $5, 00 0, 000 and other coverages as identified in the Certificate of Insurance attached. All Individual/Entities listed on the certificate will be deemed an additional insured per this contract. CUSTOMER Agrees:

To procure and furnish a suitable place to display said fireworks, to furnish the necessary police and fire protection; to secure all police, local, and state permits , and to arrange for any security bonds or insurance as required by law in their community when necessary.

Prior to, during, and immediately following the display, Customer shall be solely responsible to keep all persons (except employees of Great Lakes) out of the desigm�ted danger areas and behind safety zone lines and limits.

6. Immediately following the display, Great Lakes, to the best of its ability, will police the area for any misfires ("duds"). Great Lakes agrees to police the area again at "first light" Great Lakes will pick up misfires for disposal. If Customer must move misfires for safety reasons, Customer understands that the misfires are only to be handled by trained personnel. Customer is responsible for debris clean up and the refilling of any holes. 7.

Customer agrees to hold harmless Great Lakes for any liability caused by other than the employees or products supplied by Great Lakes.

The PARTIES Mutually Agree: 8.

Should inclement weather prevent firing of said display on the "Display Date(s)", then it will be understood the program is postponed and will be fired on the "Alternate Date(s)", and there will be a charge to cover the costs of the postponement of ten percent (10%) of the contract amount. If the program is not fired on either the "Display Date(s)" or the "Alternate Date(s)," then it will be understood the program is canceled; and there will be an additional charge of ten percent (10%) of the contract amount to cover the cancellation costs.

Great Lakes reserves the exclusive right to make minor modifications and substitutions provided that such changes are reasonable and necessary and do not materially adversely affect price, time of delivery, functional character, or display performance.

1 0. If the location of the firing site, spectators' location, parking areas, or structures is deemed unsuitable or unsafe, Great Lakes may refuse to fire the display until conditions are corrected. If such conditions are not corrected, Great Lakes may cancel the display without further liability to the Customer for such cancellation. 11. In the event of fire, accident, strikes, delay, flood, act of God or other causes beyond the control of Great Lakes,

which prevent the delivery of said materials, the parties hereto release each other from any and all performances of the covenants herein contained and from damages resulting from the breach thereof. Amendments: -customer agrees to provide barge- ""Customer acknowledges that tariffs may increase prior to the agreed display date. Great Lakes Fireworks (GLF) agrees to notify the Customer in the event of any

significant increase in product costs, at which time the Customer shall have the option to approve or decline"

FOR: Great Lakes Fireworks, LLC

FOR: Saugatuck Douglas Area CVB

Signature:

Signature: ____________

87 8$

Name/TiUe: Baay Beltz - Member

Nameffitle: ___________

**All Documents Are Due By: May 4th, 2026