Staff Report: Treasurer, Clerk, Planning & Zoning, Engineer, Police

Treasurer Report

May 11, 2026

Tax Administration • • • • •

Responded to resident inquiries regarding property taxes and payment status. Coordinated record updates with the assessing department. Completed an audit verification request for OAISD. Provided documentation responsive to a FOIA request. Sent a request to the school district for a progress update on the L-4029.

Accounts Payable • • • •

Processed regular payables. Updated sales tax exemption status with vendors. Continued working with Comcast regarding billing credits. Worked with vendors to review and clarify billed amounts.

Payroll & Benefits • • • • • • •

Processed two payrolls. Continued the MERS transition from Alerus to Empower. Processed employee payroll changes. Processed the DPW Superintendent’s final payout. Updated the CMS prescription drug cost survey. Worked with the HSA provider regarding an employee issue. Initiated discussions regarding the upcoming health insurance renewal process.

Financial Management • • • • • •

Processed credit card payments. Completed the March bank reconciliation and began the April reconciliation. Invoiced shared expenses to neighboring municipalities. Continued budget review and analysis. Completed and submitted the annual Act 51 IRT reporting. Consulted with the auditor regarding receipt of the Village Square Park donation.

Investments and Banking •

Finalized the purchase of three CD’s with Consumers Credit Union

Miscellaneous / Administrative • • • • • • • •

Continued review of utility bills for reasonableness. Began Oval Beach pass sales for the season. Coordinated with the Oval Beach Manager regarding pre-season startup activities. Assisted with installation of the City Hall elevator emergency phone. Prepared information for the economic impact study. Updated City records related to the new truck purchase. Attended a training conference. Reactivated beach credit card processing services for the season.

City Clerk Monthly Report Elections • May 5, 2026: o 33% voter turnout for the election in the City of Saugatuck. Many voters gave positive remarks about the election being held at the Woman’s Club. o Unofficial results:

August 4, 2026 – Primary o Ballot Proposals for August 4, 2026  Interurban Transit Authority INTERURBAN TRANSIT AUTHORITY PUBLIC TRANSPORTATION MILLAGE PROPOSAL  It is proposed that the Interurban Transit Authority levy a tax of 1.0 mill on all taxable property within the Authority’s boundaries for the provision of public transportation services for a period of 10 years. Voters in the City of Saugatuck, the City of the Village of Douglas, and the Township of Saugatuck previously approved a levy of 0.5 mill for this purpose, which expires with the 2026 tax levy. The proposed millage is intended to replace that expiring levy and would apply throughout the Authority’s newly expanded boundaries, including the City of Fennville. It would cost taxpayers $1.00 for each $1,000 of taxable real and personal property and would apply each year from 2027 through 2036. Approximately $1,078,000 would be raised across the Authority in the first year. All revenue will be disbursed to the Interurban Transit Authority. Should the proposed new millage be approved?  Saugatuck-Douglas District Library – LIBRARY MILLAGE PROPOSAL  Shall the Saugatuck-Douglas District Library, County of Allegan, be authorized to levy a millage annually in an amount not to exceed .30 mill ($.30 per each $1,000 of taxable value), of which .2352 mill is a renewal of the previously authorized millage rate that expired in 2025 and .0648 mill is new additional millage, against all taxable property within the Saugatuck-Douglas District Library district for a period of ten (10) years, 2026 through 2035, inclusive, for the purpose of providing funds for all district library purposes authorized by law? The estimate of the revenue the Saugatuck Douglas District Library will collect in the first year of levy (2026) if the millage is approved and levied by the Library is approximately $332,000. November 3, 2026 – General 9-Days of Early Voting agreement executed with the City of Village of the Douglas and Saugatuck Township to hold Tri-Community early voting site at the City of the Village of Douglas City Hall. Residents can register to vote here: https://www.michigan.gov/sos/elections/voting/register-to-vote#HowToRegister

Records Management • Digitizing city documents will resume mid-May.

Meetings Prepared agendas, packets, and minutes for the following bodies: o Two City Council Workshops o Two City Council Regular o Historic District Commission o Zoning Board of Appeals o Planning Commission o Parks and Public Works Committee o Election Commission Meeting Participated in: o Parking Improvements Task Force o Election Public Accuracy Test o Department Head Staff Meeting

Special Events • Special event applications received for processing: o Sidewalk Sales event date: 8-13-26. o Mt. Baldhead Challenge event date: 9-12-26. o Art Coast Food & Wine Festival event dates: 11-5-26 through 11-7-26. • Special events ready for council approval: o Memorial Day Parade event date: 5-25-26. o Town Crier Races event date: 6-20-26. o Fourth of July event dates: Fireworks on 7-3-26, Parade and Party on 7-4-26. • Special events process completed: o Community Car Parade event date: 6-6.25. o Music in the Park event dates: Wednesdays between 6-17-26 – 9-2-26. o SDAC Art Fairs event dates: July 4 and July 25 & 26. o Venetian Festival event dates: 7-24-26 and 7-25-26. o Saugatuck Farmers Market – The Market at SCA event date: 7-31-26. o Art in the Park event date: 9-12-26. Administrative & General • Distributed 160 zoning-related mailers.

Processed 43 zoning permit payments. Issued 135 business license this year. Processed 6 FOIA requests. Wicks Park boat slips - We have 4 slips and will be sending out notification. Distributed all street end license agreements, and 7 are fully executed. Created and distributed 30 community E-News blasts. City Staff handled a total of 704 incoming phone calls. City Hall Remodel: Second round of renderings have been received. Managed front counter operations as the primary point of contact for walk-ins and phone inquiries.

April 2026 Department of Planning & Zoning Report Monthly Update Overview • • • •

Attended the American Association of Planning’s National Planning Conference in Detroit. Ongoing development review and interdepartmental coordination. Master Plan character analysis presented to the Planning Commission. Pedestrian mobility and sidewalk mapping.

Action & Progress • • •

Brush & leaf pick-up door hangers enforcement being implemented with DPW. Review and recommendation of software renewal option with Granicus. Continued STR administration, including resident meetings, application guidance, compliance checks related to property transfers, and coordination with Granicus on system abilities. Several site visits with City Engineer to address stormwater mitigation concerns. Meetings with stakeholders discussing development potential along Blue Star. Attended Park House Inn open house to help in welcoming a new business owner. Coordinated multiple zoning and policy matters with legal counsel, including STR enforcement cases, site sewer connection, and enforcement strategy. Historic District signage proposal recommended to Council for approval. Received additional quotes for price comparison. Further review of materials required. Maintained ongoing coordination with the City Engineer and planning consultant on active and proposed development projects. Communicated with the planning consultant regarding Master Plan scope and proposal. Prepared maps and compiled demographic data for the Master Plan.

Boards, Casework, & Operations •

Prepared agendas, packets, and materials for Planning Commission, Zoning Board of Appeals, Historic District Commission, and City Council meetings; issued meeting cancellations where applicable. Issued permits, processed planning and zoning applications, short term rental applications, conducted field inspections, and continued enforcement follow-ups on active violations.

Maintained escrow and invoice tracking, participated in internal staff coordination meetings, and reviewed recently proposed State ordinance language.

Ongoing & Upcoming • • •

Continued STR compliance monitoring and enforcement. Review of STR-related noise complaints as provided by the Allegan County Sheriff's Department to be reviewed. Ongoing Master Plan coordination. Gradually updating & creating new permit applications where applicable.

Permit Type

Permits Issued 2026 Number Issued in April

Year to Date Issued

6 1 1 2 10

19 8 13 3 43

Zoning Historic Right of Way Special Land Use Total

Short Term Rental License’s 2026 Zoning District Number Issued in April Blue Star (LI-1) City Center (C-1) City Center Transitional Residential (R-4) Community Residential (R-1) Conservation Recreation & Camp (CRC) Cultural/Community Lake Street (R-2) Maple Street (R-1) Neighborhood Marine (NHM) Peninsula North (Duneside – R-1) Peninsula North (Riverside – R-1) Peninsula South (R-1) Peninsula West (R-1) Resort (C-4) Downtown Waterfront Preservation (C-2) Water Street East (C-2) Water Street North (C-1) Water Street South (C-2) Multi-Family Residential (R-3) Total

1 6 20 2 2 2 3 6 5 1 48

Year to Date Issued 7 8 54 9 7 1 6 11 8 9 1 2 123

Type

Granicus Hotline Calls – April 2026 Number of Calls Trash Parking

3 1

Open Casework Items Associated with Granicus Short-Term Rental Hotline/System: *In addition to those specifically noted throughout this report, all Short Term Rental properties are logged, updated, & maintained within the Granicus software.*

831 Holland

Tree Removal

Application received. Pending fee.

445 St. Joseph

Zoning

Application received for ADU. Pending engineering approval.

700 N Maple

Enforcement

Correspondence between resident and legal regarding sewer connection is ongoing.

510 Butler

Rezoning / Text Amendment

Application for rezoning and text amendment.

510 Butler

Special Land Use

SLU application for sale of liquor.

3365 Palmer

Sewer Connection

Application received for Township property to connect to City sewer. Review of agreement and submitted plans ongoing.

329 Water

Historic / Zoning

Rear yard deck application.

Chain Ferry

Historic

Application received for repair work and new hand railings.

106 Mason

Zoning

Application submitted for liquor license.

673 Lake

Historic / Zoning

Application for hardscaping.

640 Water St.

PUD

Historic District Commission materials review on 5/7.

525 Butler

Historic

Garage exterior renovations Historic District Commission review on 5/7.

586 Mason

STR Enforcement

Occupancy of 6 permitted and listing showing 12 post renovation.

Frontier N Maple

ROW

Work in ROW reviewed by engineering &DPW.

888 Holland

Historic / Zoning

Sign application.

302 Culver

Historic / Zoning

Sign application.

214 Butler

Sewer Connection

Application received. Updated plans submitted. MTS for inspection.

810 Allegan

Variance

Dimensional variance request for setbacks and lot coverage.

322 Culver

Zoning

Revokable license for expanded outdoor dining.

118 Hoffman (#2)

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

345 Griffith

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

510 S Maple

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

347 Water (#4)

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

347 Water (#3)

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

347 Water (#2)

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

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Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

633 Butler

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

647 Butler

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

230 Griffith

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

Short Term Rental

Application submitted, reviewed, and sent to Fire Department for inspection.

339 Lucy (Main)

Short Term Rental

Application submitted, reviewed, and needs additional information.

Short Term Rental

Application submitted, reviewed, and needs additional information.

Short Term Rental

Application submitted, reviewed, and needs additional information.

Short Term Rental

Application submitted, reviewed, and needs additional information.

Short Term Rental

Application submitted, reviewed, and needs additional information.

Closed Casework 630 Pleasant

STR Enforcement

Advertising STR without license.

651 Holland

STR Enforcement

STR garbage compliant.

291 Sugar Hill

Zoning

Application submitted and reviewed for single family home.

120 Mary

Enforcement

Landscaping as fencing at unpermitted height.

118 Hoffman

Liquor License

Liquor license application approved by Council.

248 Mason

Right of Way

ROW sign

594 N Maple

Zoning

Fence application.

983 Maple Woods

Zoning

Deck application.

201 Culver

SLU / HDC

Planning Commission &Historic District Commission approved expanded outdoor dining.

405 Park

SLU

SLU for pool oriented towards clientele.

1005 Elizabeth

Zoning

Fence application.

132 Mason

Zoning

Expanded outdoor dining application.

721 Lake

Historic

Repair of deteriorated wood stairs.

612 Holland

Short Term Rental

Application submitted. Fire Department inspected. License approved.

841 Holland

Short Term Rental

Application submitted. Fire Department inspected. License approved.

111 Park

Short Term Rental

Application submitted. Fire Department inspected. License approved.

555 Griffith

Short Term Rental

Application submitted. Fire Department inspected. License approved.

728 Lake

Short Term Rental

Application submitted. Fire Department inspected. License approved.

135 Grant

Short Term Rental

Application submitted. Fire Department inspected. License approved.

Short Term Rental

Application submitted. Fire Department inspected. License approved.

129 Griffith (#13)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

842 Lake (#7)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

320 Mason (Barn)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

320 Mason (Main)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

1055 Holland

Short Term Rental

Application submitted. Fire Department inspected. License approved.

842 Lake (#1)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

312 Hoffman

Short Term Rental

Application submitted. Fire Department inspected. License approved.

444 N Maple

Short Term Rental

Application submitted. Fire Department inspected. License approved.

991 Ridgeview 128 Elizabeth (#12)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

Short Term Rental

Application submitted. Fire Department inspected. License approved.

332 Mary (#1)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

332 Mary (#2)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

332 Mary (#3)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

781 Manchester

Short Term Rental

Application submitted. Fire Department inspected. License approved.

143 West

Short Term Rental

Application submitted. Fire Department inspected. License approved.

349 St. Joseph

Short Term Rental

Application submitted. Fire Department inspected. License approved.

153 Lucy (#1)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

153 Lucy (#2)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

153 Lucy (#3)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

807 Lake (#1)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

731 Water

Short Term Rental

Application submitted. Fire Department inspected. License approved.

138 West

Short Term Rental

Application submitted. Fire Department inspected. License approved.

630 Holland

Short Term Rental

Application submitted. Fire Department inspected. License approved.

807 Lake (#10)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

411 Lake

Short Term Rental

Application submitted. Fire Department inspected. License approved.

347 Park

Short Term Rental

Application submitted. Fire Department inspected. License approved.

421 Water

Short Term Rental

Application submitted. Fire Department inspected. License approved.

807 Lake (#9)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

237 Francis

Short Term Rental

Application submitted. Fire Department inspected. License approved.

743 Allegan

Short Term Rental

Application submitted. Fire Department inspected. License approved.

615 Park (#8)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

533 Water (#3)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

533 Water (#6)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

533 Water (#7)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

533 Water (#5)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

245 Spear

Short Term Rental

Application submitted. Fire Department inspected. License approved.

339 Lucy (ADU)

Short Term Rental

Application submitted. Fire Department inspected. License approved.

410 Hoffman

Short Term Rental

Application submitted. Fire Department inspected. License approved.

229 Francis

Short Term Rental

Application submitted. Fire Department inspected. License approved.

338 Park

Short Term Rental

Application submitted. Fire Department inspected. License approved.

338.5 Park

Short Term Rental

Application submitted. Fire Department inspected. License approved.

547 Water (#3)

Short Term Rental

Application submitted. Fire Department inspected. License approved. ±→╤Ï Γ‫ﻎ‬9 Γ→╛¾×‫ﻎ‬ňτ �‫╗╔ ﻎ‬ňΓ‫ﻎم‬‭

Respectfully submitted,

City of Saugatuck Status Report of Engineering Activities May 7, 2026 General Consultation •

Developed a proposal for inspection of larger culvert crossings and storm sewer outfalls. This work could be completed in phases and areas of concern could be prioritized.

Pavement Markings: 2026 work is in process. Crosswalks, stop bars and Oval Beach are complete. Other parking and centerlines are anticipated to be complete the week of May 11. Current contract is 2025-2027.

Assisting with review of water and sewer agreements as needed.

EGLE Technical, Managerial and Financial (TMF) Project • •

The project is complete, final documents have been submitted to EGLE and notices have been sent to customers. Assisting staff with answering customer questions. Will be working with City staff on a plan to eliminate remaining unknowns and replace lead/galvanized services by the federal and state deadlines (11/1/2037 and 1/1/2041, respectively). Water services are being evaluated with all ongoing projects to help make progress. Resubmitted the EGLE DWSRF Project Plan for service line replacement to try to take advantage of additional funding available. Scoring is underway at EGLE.

Mt. Baldhead Projects • •

Restroom Building Replacement o Final walkthrough was held on April 21. o Retainage will be released once grass is established. Observation Platform Replacement o Preliminary design work is underway. o Construction is targeted for fall 2026 or spring 2027, depending on the timeframe for design, stakeholder engagement and permitting.

Maple Street Improvements • • • •

Construction is underway in the downtown areas (Coghlin Park, Wicks Park, Francis St road end, Spear Street launch area and Mary Street between Water and Butler) and is anticipated to be complete in the next two weeks (May 22 deadline). Schippers will be transitioning to Maple Street as work downtown is completed. Installation of valves on Water Street is tentatively being rescheduled for mid-October. A change order to adjust the milestone dates is pending approval. Construction is anticipated to be completed November 2026.

Parking Study • •

Off-peak parking counts were obtained on Saturday, May 2. On-peak counts are tentatively scheduled for July.

Park Street Improvements – Study Phase • •

The City received funding from EGLE’s Michigan Coastal Management Program, which will fund up to 50% of the planning cost. Survey field work is complete. Once mapping is complete we will schedule a kickoff meeting to review the data and re-engage with the Parks & Public Works Committee, Park Street Study Group and other stakeholders.

City Hall Interior Renovations •

Prepared an updated concept based on feedback received from staff and will be reviewing it with staff soon.

Elizabeth Street Improvements • •

Public open house was held on April 28 and feedback is being incorporated. Projected schedule is planning work in early 2026, design in mid-2026, bidding in late 2026 and construction in 2027.

Village Square Court Renovation • •

Survey work and soil borings are complete. Design is underway. We anticipate construction will take place in fall 2026 or spring 2027, depending on the timeframe for design, stakeholder engagement, etc.

Wicks Park and Village Square Restroom Interior Renovations •

Met with City staff April 21 to review scope/needs. Will refine the scope based on staff feedback and develop a proposal for design.

April 2026

04/17/2026 22:39:55

General Assist

Total calls – 49

04/17/2026 21:59:57

General Assist

Total traffic stops – 34

04/16/2026 22:24:12

General Assist

Total school contacts – 13

04/16/2026 20:23:57

Motorist Assist

Response time – 17 min average

04/16/2026 02:08:06

Alarm

04/15/2026 23:03:09

General Assist

Incident Type

04/15/2026 22:30:13

General Assist

04/14/2026 22:31:19

Animal-Welfare

04/30/2026 22:02:56

General Assist

04/14/2026 22:00:23

General Assist

04/29/2026 22:00:36

General Assist

04/14/2026 14:33:44

Civil

04/28/2026 20:42:41

Civil

04/13/2026 00:18:08

Alarm

04/28/2026 14:07:16

Suspicious Situation

04/12/2026 23:20:34

General Assist

04/28/2026 11:25:22

Lewd/Obscene

04/11/2026 22:04:42

General Assist

04/27/2026 01:04:44

Suspicious Situation

04/11/2026 14:12:58

Animal-Dog Running

04/26/2026 22:21:03

General Assist

04/10/2026 22:28:02

General Assist

04/25/2026 22:05:18

General Assist

04/09/2026 22:57:24

Check Welfare

04/23/2026 16:37:29

Found Property

04/09/2026 21:58:01

General Assist

04/23/2026 16:37:29

Found Property

04/09/2026 09:39:15

Conservation

04/22/2026 22:46:34

General Assist

04/07/2026 22:04:48

General Assist

04/22/2026 11:37:33

Animal-Dog Running

04/07/2026 19:16:40

Trespassing

04/22/2026 08:26:16

General Assist

04/07/2026 18:08:11

General Assist

04/21/2026 22:04:30

General Assist

04/06/2026 22:33:02

General Assist

04/20/2026 22:00:18

General Assist

04/05/2026 01:11:15

Assist Other Agencies

04/20/2026 11:53:06

Animal-Dog Running

04/04/2026 20:30:00

Check Welfare

04/19/2026 22:14:51

Accident All Other

04/03/2026 15:13:15

Parking Violation

04/19/2026 13:27:01

Check Welfare

04/02/2026 22:01:42

General Assist

04/18/2026 22:39:36

General Assist

04/02/2026 16:27:11

Harassment/Threats

04/18/2026 13:46:15

Check Welfare

04/01/2026 22:28:26

General Assist

04/18/2026 13:44:44

Larceny

Call Date/Time