Special Event, Fourth of July

City Council Agenda Item Report

FROM:

Jamie Wolters

MEETING DATE:

June 9, 2025

SUBJECT:

Special Event – Fourth of July

DESCRIPTION: The fourth of July festivities for 2025 are a parade, park party and fireworks. Please see breakdown below and attached applications. Safety meetings have been conducted, and events are approved by Fire, Police and DPW. Parade: Date: 7/4/25 Time: 11:00am See attached route map. Park Party: Date: 7/4/25 Time: 11:00am – 2:00pm Music: 12:00pm – 2:00pm Location: Wicks Park Fireworks: Date: 7/5/25, rain date is 7/6/25 Time: Dusk Location: Coghlin Park BUDGET ACTION REQUIRED: N/A COMMITTEE/COMMISSION REVIEW: N/A LEGAL REVIEW: N/A SAMPLE MOTION: Motion to approve/deny the Fourth of July Parade, Park Party and Fireworks for 2025.

'.-•-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·Council Action I

; __ Approved I I

,-- Denied

c,.,.r

, ____Date -·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·

EST. 1060

102 Butler Street• P .0. Box 86 • Saugatuck, Ml 49453 Phone: 269-857-2603 • Website: www.saugatuckcity.com

SPECIAL EVENT & PARADE APPLICATION

Must be filled out in its entirety & returned to the City Clerk's Office 60 days prior to scheduled

oua"-----------�---

PONSORING ORGANIZATION INFORMATION LEGAL BUSINESS NAME:

So..�a,:!w I::, D6UfJ Io. S c.v 'b

TELEPHONE:

2. lllC\ - 'l S7 - 110 I

TELEPHONE:

23 l - &18: - ft' :9..P(p

q 'S lbtue, Sb.K 1-t4 Ml -41453 CONTACT NAME, Avil �LLndi TELEPHONE, 2.�1-:-z:1 g-cz � E-MAIL ADDRESS:v\Jro:lssauf1Md:Md5 bs. @sma; I cELL PHONE:23 igJ [- !? 5ldo MAILING ADDRESS:

CONTACT PERSON ON DAY OF EV.EN

,¾---i:r1 \

CONTACT NAME:

fl�

E-MAIL ADDRESS:._____________

CELL PHONE:_______

EVENT INFORMATIO NAME OFEVENT:

4-Yn Qf 11� �(l�

PURPOSE of EVENJ:

W:nM lrn i � U1ncJn ment

□ For-Profit □ Non-Profit ;□ Marathon/Race C Festival/Fair EVENT LOCATION:

trcity Operated/Sponsored

□ Video/Film Production

�.un:hsiOO &i.vtydw,K.

DATE(S)OFEVENT: RAJN--DA-TE:

714@::z.s

l\JGY)e_,

□ Co-Sponsored □ Other -----EVENT HOURS: q:,7:b:: 12:{j.)

ESTJMATED NUMBER OF ATTENDEES:___ l_bD ____-_4(X) ____,__.�--------------

2-_oz.:_5_ ____,;__-_2_0_\f_o_l--=....;; lt1�dee�JS "-'-=--m,MA1e DATE /TIME FOR SET-UP: I\ 4-12.-CQ.S q 45 ua(M. □ P.M. 12.(t, lJA.M. 01> M.. ES:rlMATE DATE/ TIME FOR CLEAN-UP· 7 ] t).2-o:f. �--ESTfM#\TED :NuMse-R .of voLuN_rEERS:_7 \4 ( --"-+--+-

EVENT DETAI?§

WILL MUSIC BE PROVIDED DU

RING THIS EVENT:

lYPE OF MUSIC PROPOSED:

□ Live

□ Yes

□ Amplification PROPOSED TIME MUSIC WILL BEGIN: --------

't(No

□ Loudspeakers END:----------FOOD VENDORS/CON�ESSIONS: (Contact Alleg an County Health Department) □ Yes □ No □ Provide Copy of Health Depar D Recorded

tment Food Service License

WILL ALCOHOL BE SERVED AT THIS EVENT: □ Yes • No □ Prov�de Copy of Liquor Liability Insurance (listing the City as additionally insured) □ Provide Copy of Michigan Liquor Control License If yes, describe measures to be taken to prohibit the sale of alcohol to minors:

WILL FIREWORKS BE APART OF EVENT: □ Yes _}a No □ Provide Copy of Liability Insurance (listing the City as additionally insured) □ Provide Copy of Fireworks Permit EVENT SIGNAGE: City Council approval is required for any temporary signing in the public right-of-way, across a street or on City property. Which of the following signs are requested for this event: "YARD'' SIGNSNumber requested:_ (Maximum size is 2' x2'. Cannot be displayed no more than 15 days prior to first day of event and must be removed 24 hours after end of event.)

BANNER UNDER SAUGATUCK PALETTE SIGN - (Size cannot be greater than 14' x 4'). Cannot be disp-layed more than 15 days prior to first day of event and must be removed 24 hours after end of event.) SIGNAGE AT EVENT SITE - Location(s): ______________________ Description of signs:___________________________:--:--(Signs at event site cannot be displayed prior to day of the event and must removed at the end of the event.)

chai�; available f�r r�ntal. TENTS/CANOPIES/MISC: The City of Saugatuck does not have tent�; stage, tabl�s or _ Service Stores that specialize in There are a number of businesses listed in the yellow pages under Rental or located in the event area: the rental o f event supplies. Will the following be constructed □ TENTS-QUANTITY_______ ____

□ BOOTHS-QUANTITY__ □ AWNINGS-QUANTITY______ □ PORTABLE TOILETS-QUANTITY_____

□ TABLES-QUANTITY_______

0 No ndor park.mg.? D Yes you made arrangement for ve _ ______ r vendors park?'__________ __ you e pos pro you do If yes, where Time(s)----------No 0 Yes d? ,ze T ut, be n rba eru

ve VENDOR PARKING: Ha

Will the Int

Ji'l

DEPARTMENT 0-F PUBLICWORK

□ APPROVED

□ DENIED

Authorized Personnel Signature

Will this event require the use of any of the following municipal equipment:

□ TRASH RECEPTACLESQUANTITY_____ □ TRAFFIC CONESQUANTITY

□ FENCING

□ WATER

-· ' ....'1'9

□ ELECTRIC

□ Yes

D No

□ BARRICADESQUANTITY_____ □ PARKING SIGNSQUANTITY____ □ RESTROOM CLEANING

□ OTHER'--------------------------------- ..--·- - .

POLICE DEPARTMENT □ APPROVED

□ DENIED

ADDITIONAL OFFICERS REQUIRED?

□ Yes

□ No

Authorized Personnel Signature

If yes please describe & include times._______________________

Other (describe):_ _____________________________ ;

SAUGATUCK TOWNSHIP FIRE DISTRICT □ APPROVED O DENIED

STREET CLOSURES: KYes

D No (use attached map to outline proposed closures)

Street closure date/time: J\4-jlD2.5 Street re-open date/time:

SIDEWALK CLOSURES:

□ Yes

Authorized Personnel Signature

114/2..02-S

_____._9___. if-= 5'---_,0A.M.

□ P.M.

_l2_Cf)__D A.M. #J,.M.

D No (use attached map to outline proposed closures)

Describe Sidewalk Use:-------------------------

Sidewalk closure date/time: _______

Sidewalk re-open date/time: _______

PARKING LOT CLOSURES:

□ Yes

_____□ A.M. □ P.M. _____□ A.M. □ P.M.

D No (use attached map to outline proposed closures)

Parking Lot Location:__________________________

Sidewalk closure date/time:--------

Sidewalk re-open date/time:_______

-----□ A.M. □ P.M.

-----□ A.M. □ P.M.

What parking arrangements are proposed to accommodate potential attendance:-------

J-b: Fourth of July Parade Route .J·f4: , •• : � ?,1

SPEAAST.

/4 t---i

1/1

HOFflMH

i I I g

ST.

IU.INST.�

start and Finish

MASOH

CIA.VEA

ST.

� I 811)�· t;

'RANCISST.

MARYST

ST.

11:00am Start

AlilGAt,I Sl.

□ Completed Application □ Event Map (includes detailed event layout for vendors, booths, porta potties, etc.} □ Road/Sidewalk/Parking Lot Closure Map □ Certificate of Insurance (listing the City of Saugatuck as additionally insured) □ Fireworks Permit (if applicable) □ Michigan Liquor Control Commission Special Event License (if applicable) □ Health Department Food Service License (if applicable) If document is missing, please explain: ______________ ___ __ ___ ____ The applicant and sponsoring organization understand and agrees to: Provide a certificate of insurance with all coverages deemed necessary for the event, name the City of Saugatuck as an additional insured on all applicable policies and submit the certificate to the City Clerk's Office no later than one (1) week following notice of the event approval. Comply with all City and County Ordinances and applicable State laws, City policies and acknowledges that the special events permit does not relieve the applicant or organization from meeting any applicahon requirements of law or other public bodies or agencies. Applicant and sponsoring organization further understands the approval of this special event may include additional requirements and/or limitations based on the City's review of this application. The applicant and sponsoring organization understands that it may be necessary to meet with City staff during the review of this application and that City Council approval is necessary. Applicant understands that he/she is responsible for contacting the Michigan Liquor Control Commission and/or Allegan County Health Department to secure all permits required for this event. Applicant agrees to defend, indemnify and hold harmless the City of Saugatuck, Michigan from any claim, demand, suit, loss, cost of expense or any damage which may be asserted, claimed or recovered against or from this Special Event by reason of any damage to property, personal injury or bodily injury, including death, sustained by any person whomsoever and which damage, injury or death arises out of or is incident to or in any way connected with the performance of this contract, and regardless of which claim, demand, damage, loss cost of expense is caused in whole or in part by the negligence of the City of Saugatuck or by third parties, or by the agents, servants, employees or factors of any of them. As the duly authorized agent of the sponsoring organization, I hereby apply for approval of this Special Event and affirm the above understandings. The information provided on this application is true and complete to the best of my knowledge.

����J!,4

�}31 /�ms 17

Council Action

__ Approved

-- Denied

----Date

Cay of .

� * EST. ,eoa

102 Butler Street• P .0. Box 86 • Saugatuck, Ml 49453 Phone: 269-857-2603 •Website: www.saugatuckcity.com

SPECIAL EVENT & PARADE APPLICATION

Must be filled out in its entirety & returned to the City Clerk's Office 60 days prior to scheduled ovon._____�-----------,

SPONSORING ORGANIZATION INFORMATION

�s CV/3; TELEPHONE, lfl-is1-1101 MAILJNG ADDRESS;PD � 1'6 Sa:V€)Q (l M\ 4q45.3 TELEPHONE: 2.31ZJ gg� CONTACT NAME: 4 i I (:u :pr LEGAL Bus,NESS NAME:�4L

f;l:5\ a;'.>@a,inu ; L C50Y' CELL PHONE> :231- '618 - '6 SUllt

E-MAIL ADDRESS(:. rn:h.S::tt"3du®

CONTACT PERSON ON DAY OF EVEN CONTACT NAME, ,;\�:) \

<2:i\.Lncy

TELEPHONE,

2.3 Hn K -g;!,o(o

CELL-PHONE:______

E-MAJl.ADORESS:-._____________

EVENT INFORMATION

OE Juli Prut fiu� .1-Flre.v.«K�ATE(s1 oF EVENT, 7 l t +7 ls I _Q, PURPOSE OF EVEN-'J; twl1Y1110 i tj Wrnh\'Y'\ eu:6 RAIN-DME,.Y\lSI'e,.. 7 lUJ! � NAME oF EVENT:41h

� City Operated/Sponsored

□ For-Profit □ Non-Profit □ Marathon/Race □ Festival/Fair

EVENT LOCATION! ____ �t_·

□ Video/Film Production

�-?� ___(_____

(+--, tC� (frtr-N) □ Co-Sponsored □ Other -----EVENT HOURS: 11 ·.ll)- l: CD

D-=D ESTlMATED NUMBER OF ATTENOEES:._�?ID�;;._:::t .........-= '-----------------

ESTIMATED NUMBER OF VOLUNTEERS:._i ____ D ___________________ ESrlMATE DATE, TIME FOR sET-uP,

:J 4 '7l5/1D2S

ESTIMATE DATE/ TIME FOR CLEAN-uP,

rr e . ��

no 7 I 4-

I I :Dbt/4rMr □ PMr

a :QQ □ [)J�

ArM� �PrMr

WILL MUSIC BE PROVIDED DURING THIS EVENT: ')('Yes

□ No 'b::1Loudspeakers TYPE OF MUSIC PROPOSED: □ Live □ Amplification □ Recorded END: 2.: OD p tv1 PROPOSED TIME MUSIC WILL BEGIN: IZ. Ti) p (V\ FOOD VENDORS/CONCESSIONS: {Contact Allegan County Health Department) □ Yes □ Provide Copy of Health Department Food Service License

""' No WILL ALCOHOL BE SERVED AT THIS EVENT: Yes □ Provide Copy of Liquor Liability lnsuranclm�ing the City as additionally insured) □ Provide Copy of Michigan Liquor Control License If yes, describe measures to be taken to prohibit the sale of alcohol to minors:. ____ ___ ____

JUl\/ 5

� D No WILL FIREWORKS BE APART OF EVENT Yes □ Provide Copy of Liability Insurance (listing the City as additionally insured) □ Provide Copy of Fireworks Permit EVENT SIGNAGE: City Council approval is required for any temporary signing in the public right-of-way, across a street or on City property. Which of the following signs are requested for this event:

°YARD'' SIGNSNumber requested:_ (Maximum size is 2' x2'. Cannot be displayed no more than 15 days prior to first day of event and must be removed 24 hours after end of event.)

BANNER UNDER SAUGATUCK PALETTE SIGN - (Size cannot be greater than 14' x 4'). Cannot be displayed more than 15 days prior to first day of event and must be removed 24 hours after end of event.) SIGNAGE AT EVENT SITE - location(s): ----------,,-----------------­

S Description of signs:.__j__--t............._..u.._............,_...__......._.--'-+-"''-'-"�--..l....lol,,�1,9,,-+-....._._.�-=-1r-r--L.1..::::...ILlo.L.l::1-..!.K-=--= =-(Signs at event site cannot event.)

TENTS/CANOPIES/MISC: The City of Saugatuck does not have tents, stage, tables or chairs available for rental. There are a number of businesses listed in the yellow pages under "Rental Service Stores" that specialize in the rental of event supplies. Will the following be constructed or located in the event area:

□ BOOTHS-QUANTITY______ □ AWNINGS-QUANTITY______ □ PORTABLE TOIL.ETS-QUANTITY_____

□ TENTS-QUANTITY_______

□ TABLES-QUANTITY_______

VENDOR PARKING: Have you made arrangement for vendor par ing? � Yes If yes, where do you propose your vendors park? � es O No Will the Interurban be utilized?

D No

lo\- ne'L-\-o w ,c.ts lQa(I(

Time(s)______ _______

□ Completed Application □ Event Map (includes detailed event layout for vendors, booths, porta potties, etc.F} □ Road/Sidewalk/Parking Lot Closure Map □ Certificate of Insurance (listing the City of Saugatuck as additionally insured) □ Fireworks Permit (if applicable) □ Michigan Liquor Control Commission Special Event license (if applicable) □ Health Department Food Service License (if applicable) If document is missing, please explain:__________________________ The applicant and sponsoring organization understand and agrees to: Provide a certificate of insurance with all coverages deemed necessary for the event, name the City of Saugatuck as an additional insured on all applicable policies and submit the certificate to the City Clerk's Office no later than one (1) week following notice of the event approval. Comply with all City and County Ordinances and applicable State laws, City policies and acknowledges that the special events permit does not relieve the applicant or organization from meeting any appHcati.on requirements of law or other public bodies or agencies. Applicant and sponsoring organization further understands the approval of this special event may include additional requirements and/or limitations based on the City's review of this application. The applicant and sponsoring organization understands that it may be necessary to meet with City staff during the review of this application and that City Council approval is necessary. Ap.p.Ucant understands that he/she is responsible for contacting the Michigan Liquor Control Commission and/or Allegan County Health Department to secure all permits required for this event. Applicant agrees to defend, indemnify and hold harmless the City of Saugatuck, Michigan from any claim, demand, suit, loss, cost of expense or any damage which may be asserted, claimed or recovered against or from this Special Event by reason of any damage to property, personal injury or bodily injury, including death, sustained by any person whomsoever and which damage, injury or death arises out of or is incident to or in any way connected with the performance of this contract, and regardless of which claim, demand, damage, loss cost of expense is caused in whole or in part by the negligence of the City of Saugatuck or by third parties, or by the agents, servants, employees or factors of any of them. As the duly authorized agent of the sponsoring organization, I hereby apply for approval of this Special Event and affirm the above understandings. The information provided on this application is true and complete to the be of my knowledge.

Date

---rl-11,cJ

3187 _Wicks Pork\rlclls 2/J/2016

t-w �l� �

PARKING

KALAMAZ OO RIVER

GAZEBO

P'k�

RESTROOM

0 -,--_�J 7"

CONC WALK

WICKS PARK BOUNDARY

WATER STREE T 1w w 0:::

IC/)

�1 0

>- UJ a'.: UJ <{ a'.: � I-en

NORTH

40 SCALE IN FEET

CITY OF SAUGATUCK APPLICANT TO SKETCH LOCATION OF PROPOSEP TEMPORARY STRUCTURES, TENTS, STAGES, EQUIPMENT, TRAILERS, PORTA POTTY'S, ETC...

-----FLEIS & VANDENBRINK ENGINEERING, INC.-

ALLEGAN COUNTY, MICHIGAN

WICKS PARK

---------' 2016

PARK USE PERMIT APPLICATION

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