Change Order #2 for 2024 Asphalt Repairs

City Council Agenda Item Report FROM:

Ryan Cummins, City Manager

MEETING DATE:

May 27, 2025

SUBJECT:

Change Order #2 for 2024 Asphalt Repair

DESCRIPTION: Michigan Paving & Materials Co. has submitted a change order request to its 2024 Street Improvements contract. Fleis & Vandenbrink provided the attached change order breakdown. The change order reduces the amount of base asphalt but increases the amount of turf restoration. The result is an increase of $1,402.50. It is of note that Change Order #1 reduced the original contract amount. The net result of both change orders is a slight reduction in cost. BUDGET ACTION: None required. Sufficient dollars were budgeted to cover the project. LEGAL REVIEW: N/A at this time. SAMPLE MOTION: Motion to approve change order #2 for 2024 asphalt repairs in the not to exceed amount of $1,402.50

CHANGE ORDER NO. 2 Owner: City of Saugatuck Owner’s Project No.: N/A Engineer: Fleis & VandenBrink Engineering Engineer’s Project No.: 3187-45 Contractor: Michigan Paving & Materials Co. Contractor’s Project No.: N/A Project: 2024 Asphalt Repair Contract Name: N/A Date Issued: 05/06/2025 Effective Date of Change Order: 05/06/2025 The Contract is modified as follows upon execution of this Change Order: Description: 1. Quantity Balance. Attachments: Change Order Breakdown Spreadsheet is attached. Change in Contract Price

Change in Contract Times

Original Contract Price: $

Original Contract Times:

148,176.20

[Increase] Decrease from previously approved Change Orders No. 1: $

2,028.61

146,147.59

1,402.50

Substantial Completion:

Ready for final payment:

Substantial Completion:

November 1, 2024

Ready for final payment:

November 15, 2024

Substantial Completion:

Ready for final payment:

165 Days

Contract Times with all approved Change Orders:

147,550.09

By: Title: Date:

November 15, 2024

Increase [Decrease] this Change Order:

Contract Price incorporating this Change Order: $

Ready for final payment:

Contract Times prior to this Change Order:

Increase [Decrease] this Change Order: $

November 1, 2024

[Increase] [Decrease] from previously approved Change Orders No. N/A to No. N/A

Contract Price prior to this Change Order: $

Substantial Completion:

Substantial Completion:

November 1, 2024

Ready for final payment:

April 15, 2025

Recommended by Engineer (if required) Peter Tierney, P.E. Project Manager 05/06/2025

Authorized by Contractor

Project Manager 5/12/2025

Authorized by Owner By: Title: Date:

3187-45

01 26 00 - 1

CONTRACT MODIFICATION PROCEDURES

City of Saugatuck 2024 Asphalt Repairs Change Order Breakdown Project No.: 859770 By: PMT Date: 5/6/2025

Item No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Item Description Mobilization, Max 10% Temporary Traffic Control Cold Milling HMA Surface HMA Surface, Rem HMA, 4EL or 13A (Base) HMA, 4EL or 13A (Surface) HMA Valley Gutter Turf Restoration Curb and Gutter, Rem Curb and Gutter, Det F4 Underdrain, 6 inch Dr Structure Tap, 6 inch Shld, Cl II Gate Box, Adj, Case 1

Unit

Quantity

LSum LSum Syd Syd Ton Ton Ft Syd Ft Ft Ft Ea Ton Ea

1 1 8360 420 40 760 2230 40 20 20 40 1 5 1

Original Contract Unit Price Amount $12,500.00 $ 12,500.00 $17,960.00 $ 17,960.00 $1.67 $ 13,961.20 $24.00 $ 10,080.00 $195.00 $ 7,800.00 $94.50 $ 71,820.00 $2.50 $ 5,575.00 $24.00 $ 960.00 $34.00 $ 680.00 $120.00 $ 2,400.00 $72.00 $ 2,880.00 $700.00 $ 700.00 $52.00 $ 260.00 $600.00 $ 600.00 $ 148,176.20

Change Order No. 1 Quantity $ $ $ (190.00) $ $ 35.93 $ $ $ (10.00) $ (10.00) $ (12.00) $ $ (5.00) $ 3.00 $ $

Amount (4,560.00) 3,395.39 (340.00) (1,200.00) (864.00) (260.00) 1,800.00 (2,028.61)

Change Order No. 2 Quantity $ $ $ $ (12.50) $ $ $ 160.00 $ $ $ $ $ $ $ $

Amount (2,437.50) 3,840.00 1,402.50

Current Contract Quantity 1.00 1.00 8,360.00 230.00 27.50 795.93 2,230.00 200.00 10.00 10.00 28.00 1.00 0.00 4.00

Amount $ 12,500.00 $ 17,960.00 $ 13,961.20 $ 5,520.00 $ 5,362.50 $ 75,215.385 $ 5,575.00 $ 4,800.00 $ 340.00 $ 1,200.00 $ 2,016.00 $ 700.00 $ $ 2,400.00 $ 147,550.09