Special Event Request, Wick’s Park Bar and Grille. (Voice Vote)

City Council Agenda Item Report

FROM: MEETING

Jamie Wolters

DATE:

3-10-25

SUBJECT:

Special Event – Wicks Park Bar & Grille

DESCRIPTION:

A special event safety planning meeting was held via zoom on March 3, 2025, with Fire, Police and DPW. A recap of the discussion is as follows: •

Tent Rental from Taylor Rental: o The requested tent would be installed on Friday, March 14, 2025, and the applicant would need contact the Saugatuck Township Fire Department to schedule an inspection. o The tent will be removed on Monday, March 17, 2025.

Barricades Needed: o Concrete: Six (6) concrete barricades around the tent, with two (2) positioned on the north, west, and east sides on Friday, March 14, 2025, and removed Monday, March 17, 2025. o Three-Tier: Two (2) three-tier barricades around the tent, with two (2) positioned on the north, west, and east sides on Friday, March 14, 2025, and removed Monday, March 17, 2025, will be placed on the west and east sides of the tent.

Event Monitoring: The Applicant will provide a minimum of three (3) employees to oversee tent activity to ensure attendee safety and well-being.

Insurance Requirements: No later than five (5) business days prior to the Event, the Applicant shall provide the City Clerk with a valid Certificate of Insurance for the Event with a minimum coverage of $1,000,000 per occurrence. The certificate must name the City of Saugatuck as an additional insured. Failure to provide the required Certificate of Insurance will result in cancellation of the Event.

Post-Event Cleanup: The Applicant agrees to restore the event area to its original condition on Monday, March 17, 2025.

LEGAL REVIEW: None. SAMPLE MOTION: Motion to approve/deny the special event application submitted by Wick's Park Bar & Grille.

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