District Grant Application, FY2026

NORTH MISSOURI SOLID WASTE MANAGEMENT DISTRICT – REGION B

FISCAL YEAR 2026 DISTRICT GRANTS

APPLICATION PACKET AND GUIDANCE DOCUMENT

North Missouri Solid Waste Management District 810 Washington Street Trenton, MO 64683 660-359-5636

Reduce, Reuse, Recycle. . . for a better tomorrow!

February 2026

All copies printed by the NMSWMD-Region B will be printed on paper with a minimum of post-consumer recycled content of at least 30%. All applicants are required to do the same with any copies that will be submitted for review.

CONTACT INFORMATION

Brandy Jones, Solid Waste Administrator Region B HYPERLINK "mailto:Brandy@ghrpc.org"Brandy@ghrpc.org

Ann Hamilton, Solid Waste Planner Region B HYPERLINK "mailto:Ann@ghrpc.org"Ann@ghrpc.org

Green Hills Regional Planning Commission 810 Washington Street Trenton, Missouri 64683 660-359-5636

GENERAL INFORMATION

STATEMENT OF AUTHORITY

The authority to provide District Grants from the North Missouri Solid Waste Management District is in accordance with Section 260.335.2(3) and (4), Revised Statutes of Missouri (RSMo).

The requirements and the evaluation criteria developed for this packet were based on the administrative rule, 10 CSR 80-9.050. Copies of the Missouri’s Solid Waste Management Law are available from:

Missouri Department of Natural Resources Waste Management Program P.O. Box 176 Jefferson City, Missouri 65102 (573) 751-5401

Or via the internet at –

HYPERLINK "http://www.moga.mo.gov/"www.moga.mo.gov to reach the Missouri General Assembly use the “Missouri Revised Statutes” link to see the relevant statutes.

HYPERLINK "http://www.sos.mo.gov/"www.sos.mo.gov to reach the Missouri Secretary of State’s Office use the “Administrative Rules” link and then the “Code of State Regulations” link to find the relevant administrative rules.

INTRODUCTION

Major revisions to Missouri’s Solid Waste Management Law (Senate Bill 530) became effective in July of 1990. The intent of this legislation was to provide clear direction to Missourians concerning the solid waste management practices necessary to reach a 40% reduction in the amount of solid waste generated for disposal by 1998.

Senate Bill 530 contained provisions for financial incentives to stimulate resource recovery activities within the State of Missouri. The source of these funds is a fee of $2.11 per ton levied at solid waste sanitary landfills and transfer stations and $1.40 per ton levied at demolition landfills. A Solid Waste Management Fund has been created pursuant to Section 260.330.1, for the fees collected from these permitted solid waste management facilities. The fund is being administered by the Missouri Department of Natural Resources’ Solid Waste Management Program.

In accordance with state law, the Missouri Department of Natural Resources (MDNR) has authorization to provide grant funds to each of the officially designated Solid Waste Management Districts for the utilization and funding of solid waste management projects. There are 20 Districts in the State of Missouri.

With the passage of Senate Bill 225 in May 2005, the funding formula for the money sent to the 20 solid waste management districts is allocated 40% based on population of the district at the last census, and 60% based on the amount of tonnage fees collected within the district. Each district receives a minimum of $95,000.00 per year. At least 50% of the funds shall be allocated, upon appropriation, to participating cities and counties as sub-grants, through a competitive grant program, with the remaining 50% available to the district for implementing their comprehensive plan and for district operations.

Pursuant to Section 260.305.1 Revised Statutes of the State of Missouri (RSMo), the North Missouri Solid Waste Management District – Region B was created and officially recognized by the Missouri Department of Natural Resources in 1992. Region B is the largest district consisting of 11 counties in north central Missouri including Caldwell, Carroll, Chariton, Daviess, Grundy, Harrison, Linn, Livingston, Mercer, Putnam, and Sullivan.

DISTRICT GRANT PROGRAM

The purpose of the District Grant program is to provide financial assistance to cities, counties, non-profits and other organizations that will develop new or improved programs that will reduce the generation of solid waste or will create new markets or improve markets for recovered material or will improve the handling of items banned from landfills by Missouri law. It is the intent that these funds are awarded to Sub Grantees for projects that will be sustainable and will lead to long term diversion. The purpose of the solid waste management districts is to fund projects with maximum impact on waste minimization and to create and sustain jobs directly related to the project.

ELIGIBILITY

Eligible applicants include any municipality, county, public institution, not-for-profit organization, or other entities that currently operate within district boundaries.

Grant funds will only be available for projects which will be included in the updates to the North Missouri Solid Waste Management District’s solid waste management plan. No grant funds will be made available for incineration without energy recovery or solid waste disposal area projects.

Proposed projects should be in conformance with the integrated waste-management hierarchy as described in the Missouri Policy on Resource Recovery (Pages 27 and 28). Projects that are awarded financial assistance from this fund are to work toward implementing Missouri’s Policy on Resource Recovery. This, in turn, will help the State achieve its goal to reduce the amount of waste generated for disposal by 40% in weight.

The following project categories have been identified by the Missouri Department of Natural Resources. These projects were based upon 10 CSR 80-9.040.2(C), the regulation which administers Section 260.225(5) RSMO:

Waste Reduction Projects: Waste Reduction Information on Waste Reduction Research and Development and Waste Reduction

Recycling Projects: Collection/Processing Composting Information on Recycling Recycling Marketing Market Development Research and Development on Recycling

Targeted Materials List for the North Missouri Solid Waste Management District *

Evaluated and Approved June 27, 2023

The following Targeted Materials List was derived to assist during the review of applications being considered for funding according to Section 260.335.2 RSMo.

The materials listed are arranged in priority from the highest (#1) to the lowest (#14):

Fiber (office paper, mixed paper, newspapers, corrugated cardboard, cardboard, books, file cards, file stock, magazines, junk mail, chip board, cereal boxes, paste board, soda cartons) Plastics (all resins) Household Hazardous Waste Tires Electronics Textiles Glass Food Aluminum Steel Major Appliances (“White Goods”) Lead Acid Batteries Bi-Metal Containers Yard Waste (grass, clippings, brush, limbs, etc.) Other items considered to be a significant percentage of the waste stream.

Proposals which address other items in the waste stream not specifically itemized above will be given due consideration by the NMSWMD Executive Board.

* These priorities may be modified by the District as circumstances warrant.

APPLICATION PROCESS

Potential applicants are required to review the District’s “Targeted Materials List” (Page 3).

It is recommended that all potential Sub Grantees contact Ann Hamilton, District Planner, to discuss their grant application. Contact Information – NMSWMD – Region B, Planner, 810 Washington Street, Trenton, Missouri, 64683. Phone number – 660-359-5636 ext. 20 or cell phone 660-247-1356.

Applicants may send their preliminary application to the District to receive feedback regarding their application. Applications may be mailed to NMSWMD-Region B, Attn: Ann Hamilton, 810 Washington Street, Trenton, MO 64683 or sent electronically to HYPERLINK "mailto:ann@ghrpc.org" ann@ghrpc.org and labeled Preliminary Grant Application. Applicants submitting Preliminary Grant Applications should verify receipt of application by phone. NMSWMD – Region B is not responsible for applications lost in transit.

REQUIRED PROPOSAL CONTENT AND SUPPORTING DOCUMENTS

In order to comply with the regulations and laws of the State of Missouri, the North Missouri Solid Waste Management District requires that the following information be included in all proposals submitted for funding. All applications are to address the following headings. In order to facilitate the review process, it is required that all proposals be submitted in the following order:

1. Checklist (Page 11)

This form must be signed by the highest ranking official in your organization.

2. District Grant Sub Grantee (Applicant) Profile Sheet (Page 12)

Instructions for the District Grant Sub Grantee Profile and Plan Implementation Form

Solid Waste Management District – NMSWMD – Region B

Project Number – Leave Blank

Project Name – This is the name of your project.

Name of Applicant – This is the official name of the Sub Grantee.

Federal ID or Social Security Number - Fill in the federal taxpayer identification number for your business or entity, or the federally issued Social Security Number for the applicant.

Mailing Address - List the mailing address for the applicant including the city, state and ZIP code.

Type of Entity – Use an X to indicate if the entity is non-profit, individual, public, or business.

Project Information

Project Type – Use an X to indicate if the project is targeted as Waste Reduction (WR), Recycling (RE), Composting (CO), Marketing Development for Recyclables (MD), or Education (EDU).

Estimated Tonnage Diverted – Fill in the estimated amount of tonnage to be diverted by the project. If the project does not result in diversion, then the applicant should explain what measurable outcomes will occur and predict an outcome.

Specific Waste (white goods, oil, yard waste, tires, HHW, electronics, etc.) – Describe the waste that will be diverted by the project.

Briefly describe services or duties to be implemented with this project and attach an Executive Summary and tasks from the application. In the space provided, or on a separate sheet of paper, describe services or duties to be implemented by this project. Also, attach an executive summary.

Applicant Information

Official Authorized to Sign for the Applicant – The name of the person designated to sign for the grant applicant.

Project Manager – Fill in the name of the Project Manager. The Project Manager must be an official or an employee of the applicant.

Title – Fill in the official title of the Authorized Official and the Project Manager named in the boxes above.

Address, City, State, and Zip Code – List the mailing address for the Authorized Official and Project Manager. The District will use this information to send official notices concerning the project.

Phone/ Fax/ E-mail – List the phone number, fax number and e-mail where the Authorized Official and Project Manager may be reached.

Amount Awarded by District – Fill in the amount of funds that you are requesting from the Solid Waste Management District for the project.

Amount of District Match to be Provided by Applicant – Fill in the amount of funds the applicant will provide as match for the project.

Project Start Date – The official starting date of the project will be the date that the Financial Assistance Agreement has been signed by all parties.

Project End Date – The official ending or completion date of the project will be 18 months after the signing of the Financial Assistance Agreement.

Has applicant previously received District grant funding?

List project number(s) and awarded/disbursed/carryover amount(s). – List all project numbers, funding awarded in dollars, amounts disbursed, and amounts carried over. You may attach additional sheets, if needed.

3. Budget Form (Estimate of Costs) (Page 13)

Complete a budget using the Budget Form. A list of eligible and non-eligible cost for District funds can be found on page 23. Subheadings may be adjusted to suit your specific proposal. Itemize the estimated costs for conducting the project. Costs shall be provided for all major planned activities or purchases and shall be supported by written documentation showing how each cost estimate was determined. This could be a letter of intent, a letter of commitment, manufacturer/business quote, catalog/website information, etc. The cost should include a column showing the amount of funds that the applicant is committing toward the various line items, the amount of funds being requested from the Solid Waste Management District for each line item, and the total amount of funds required for each line item.

Directions for Budget Form

1. Personnel – (List each employee.) – Using the example provided on the form, fill in the employee’s name and the amount requested. The amount requested must be broken down by position including total hours and rate of pay. Attach additional sheets if needed.

2. Fringe Benefits – Fill in the fringe benefits associated with the employees in Item 1, and the funds requested and total funds. Attach additional sheets if needed.

3. Contractual Services (list each professional service being paid with state grant funds.) – Using the spaces provided, list any contractual services planned, the requested funds and total funds. Attach additional sheets if needed.

4. Equipment – List equipment to be purchased. A definition of equipment may be found in the General Terms and Conditions.

5. Supplies – List supplies that are planned to be purchased. Attach additional sheets if needed.

6. Travel – List all travel related expenses to be paid for. Currently, the maximum amount to be reimbursed for mileage is .655 cents per mile. Attach additional sheets if needed.

7. Other – List all other items not listed above. Attach additional sheets if needed.

8. Total Direct Charges – List the sum of each item 1-7 in the appropriate column Requested Funds, Match Funds, Match-in-kind and Total funds to be paid for with state grant funds.

9. Indirect charges - In the space provided, please list any indirect charges. Attach additional sheets if needed.

10. Total Budget – List the total budget. This is the sum of 8 plus 9.

4. Photo and quote supporting cost estimate.

All applications must include a picture of what the Sub Grantee is proposing to purchase.

5. Partial Funding

Would the Sub Grantee be willing to receive partial funding? Yes or No If yes, how much would the Sub Grantee need from the District to implement the project? $___________

6. Executive Summary

This is a summary of the project objectives and the problem to be solved. This requires sufficient narrative to fully describe the project. The Executive Summary should be no more than two pages. Please include if this project is a new business or undertaking, an expansion of a current business or organization, a completely new venture for an existing business or organization, or other (explain).

7. Site Location

The physical location of the project, to include the address, city, state, zip code, and county, as well as the mailing address of the applicant. Ownership status of the project site shall also be included under this heading.

Include the name of the contact person for the project and a contact telephone number.

8. Work Plan and Personnel

A work plan which identifies each of the project tasks with descriptions, the key personnel that are to be involved with the project, their qualifications to manage the project, and their experience in solid waste recycling is required. This information shall be sufficient to determine what the project tasks are to be and a work plan to accomplish these, along with sufficient information on the key personnel and their qualifications. Detailed resumes for the key personnel to be involved must be included and should include the individual’s experience, training and capability in solid waste management/recycling.

9. Timeline Graph

A timeline graph shows the planned dates for individual project tasks, major planned activities, and expenditures. This would include bidding, award of bids, implementing the project, submitting invoices for payment, and submittal of quarterly reports and the final report. The number of tasks should be adjusted to suit your specific project. List all project tasks below the graph in order of occurrence with a narrative explanation. A sample timeline graph is below and continues on the next page. On page 14, there is a graph form that you may use. It is not necessary to generate the graph by computer; however, it must be readable and understandable. Use as many lines for tasks as needed. Sample Timeline Graph with Tasks

Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 24 30 36 42 48 54 60 Task # 1 Task # 2 Task # 3 Task # 4 Task # 5 Task # 6 Task # 7 Task # 8 Task # 9 Task # 10 Task #11 Task # 12 Task # 13 Task # 14 Task # 15 Project Elapse Time in Months

Describe each task in detail.

Task # 1: _Approval of grant, signing of Financial Assistance Agreement with the Region B_________________ Task # 2: _Take bids on equipment____________________________________________________________ Task # 3: _Award bids and send bid documentation to Region B_____________________________________ Task # 4: _Purchase equipment______________________________________________________________ Task # 5: _Submit paid invoices, copies of checks, etc. to Region B___________________________________ Task # 6: _ Implementation of project __________________________________________________________ Task # 7: _Submit quarterly reports to Region B on Diversion_______________________________________ Task # 8: _Submit final report to Region B on project______________________________________________ Task # 9: _Submit bi-annual certification to Region B on purchases with diversion for an additional four years after _project closes______________________________________________________________________ Task #10: ________________________________________________________________________________ Task #11: ________________________________________________________________________________ Task #12: ________________________________________________________________________________ Task #13: ________________________________________________________________________________ Task #14: ________________________________________________________________________________ Task #15: ________________________________________________________________________________

10. Verification of Permits, Approvals, Licenses or Waivers

Verification that all applicable federal, state and local permits, approvals, licenses, security interest (i.e. UCC-1, certificate of title, or deed of trust), or waivers necessary to implement the project have been obtained or applied for and will be obtained prior to an award.

If you are not sure if a permit is required, call the MDNR Waste Management Program staff at (573) 751-5401. This shall include, in the case of existing transfer stations or landfill sites, copies of existing permits, providing that the project being proposed does not violate the permit that has been issued. Letters and copies of applications for other required approvals and licenses shall be included. Also, a written statement guaranteeing that the permits will be received prior to initiating any project action must be signed and submitted to the Solid Waste Management District if a permit is required.

If a permit, approval, license, or waiver is not required, a statement on letterhead stating that they are not required for the project will be sufficient.

In addition, a statement on letterhead stating that the grantee is aware that the North Missouri Solid Waste Management District will have a security interest in the items purchased for five years is required.

11. Compliance with Local Zoning Laws

A letter from the City or County on letterhead stating that the project will not violate local zoning laws is required.

12. Project Evaluation Procedures

A comprehensive narrative description of the evaluation procedures to be used throughout the project to quantitatively and qualitatively measure the success of the project must be included. Include the name of the person, with contact information, who will be responsible for reporting to the District.

13. Commitment Documentation

Documentation that shows a commitment for the match must be included, if applicable. A letter signed by the highest elected official of the county or city or the president of the corporation or school district must be submitted on the entity’s letterhead with an original signature in blue ink verifying that the funds are committed in an approved budget, readily available, and will be expended as a part of the project. The budget that the funding is committed within must be cited, along with the dates that the budget is in effect.

14. Supporting Documents

The following supporting documents for projects involving grant allocations over $20,000 are required:

A. To demonstrate technical feasibility the following must be submitted: 1) A preliminary project design, 2) Engineering plans and specifications for any facilities and equipment required for a proposed project.

B. A Financial report including:

1. A three-year business plan. For projects involving recycling and reuse technologies, the plan shall include a market analysis with information demonstrating that the applicant has secured the supply of and demand for recovered material and recycled products necessary for sustained business activity; 2. A description of project financing, including projected revenue from the project; 3. A credit history; 4. Up to three years’ previous financial statements or reports.

15. Confidential Business Information and Availability of Information

Any person may assert a claim of business confidentiality covering a part or all of the information by including a letter in the proposal which requests protection of specific information from disclosure. Confidentiality shall be determined or granted in accordance with Chapter 610, Revised Statues of the State of Missouri. However, if no claim accompanies the proposal when it is received by the District, the information may be made available to the public without further notice to the person or entity submitting it.

Note: Recipients of grant funds must put the names and logos of the North Missouri Solid Waste Management District – Region B and the Missouri Department of Natural Resources on each piece of equipment/containers no smaller than 10 points.

Note: District grant funds are reimbursed after expenditures have been made. All receipts and a copy of each check must be submitted, along with all other required information before a reimbursement check is issued. Only expenditures that occurred after the completion of the Financial Assistance Agreement are eligible for reimbursement. The District will retain 15% of the awarded amount for 18 months. The 15% will be released when the Sub Grantee’s final report is received.

FORMS

#1 – FISCAL YEAR 2024 DISTRICT GRANT APPLICATION CHECKLIST

Project Applicant: ______________________________________________________________

Project Title: __________________________________________________________________

Before submitting the final District Grant Application, you MUST complete this form. Only if you can answer YES to all questions on this form regarding Sub Grantee application content should it be submitted to the District for approval.

For All Funded Projects See Page Initials of Applicant Region B

Checklist

Applicant Profile Sheet

Line-item budget (independent support of items $5000 and over in total cost)

Photo and/or Cost Estimate

Partial Funding

Executive Summary

Location of Project (physical, mailing addresses)

A Work Plan or Scope of Work identifying: a) project tasks and descriptions (directly related to the project intent), b) main key personnel involved in the project, and c) project manager’s qualifications (why this person is qualified to manage this project).

Timeline with Tasks

Intent or Verification of Permits, Approvals, Licenses, Security Interest or Waivers, (i.e. UCC-1, certificate of title, or deed of trust)

Intent or Verification of Local Zoning-Compliance, Permits, Approvals, License, Waivers, etc

An Evaluation Procedure describing both quantitatively and qualitatively how the success of the project will be measured.

Match Commitment Documentation (if applicable)

Additional Information for Projects over $20,000 Demonstrate technical feasibility by submitting: 1) A preliminary project design or 2) Engineering plans and/or specifications for any facilities and equipment. b) Financial report including: 1) A three (3) –year business plan. For projects involving recycling and reuse technologies, the plan shall include a market analysis with information demonstrating that the applicant has secured the supply of and demand for recovered material and recycled products necessary for sustained business activity. 2) A description of project financing, including projected revenue from the Project. 3) A credit history. 4) Up to three (3) years previous financial statements or reports.

Applicant certified all information was true and conforms to the application requirements.

Authorized applicant official signatures provided.

I certify that all information in this Application is accurate, that I am authorized by my organization to submit this Application, and that I am the highest ranking official of the organization. Please sign in blue ink.

Sub Grantee: _________________________________ Title: _______________________ Date: ___________

Region B: ____________________________________ Title: _______________________ Date: ___________ # 2 – District Grant Sub Grantee Profile and Plan Implementation Form

SOLID WASTE MANAGEMENT DISTRICT NMSWMD – Region B PROJECT NUMBER PROJECT NAME NAME OF APPLICANT

FEDERAL ID OR SOCIAL SECURITY NUMBER ADDRESS (STREET, CITY, STATE, ZIP, COUNTY)

TYPE OF ENTITY (NON PROFIT, PUBLIC ENTITY, INDIVIDUAL, BUSINESS) □ NONPROFIT □ INDIVIDUAL

□ PUBLIC ENTITY □ BUSINESS

PROJECT INFORMATION Project Type □ WR □ RE □ CO □ MD □ EDU Estimated Tonnage Diverted

Specific Waste (white goods, oil, yard waste, tires, household hazardous waste, electronics, etc.) BRIEFLY DESCRIBE SERVICES OR DUTIES IMPLEMENTED WITH THIS PROJECT AND ATTACH EXECUTIVE SUMMARY AND TASKS FROM APPLICATION.

APPLICANT INFORMATION Official authorized to sign for the applicant Project manager Title Title Address Address City State ZIP City State ZIP Phone Fax Phone Fax E-mail E-mail Amount awarded by district: Amount of district match to be provided by applicant: Project start date Project end date HAS APPLICANT PREVIOUSLY RECEIVED DISTRICT GRANT FUNDING? List project number(s) and awarded/disbursed/carryover amount(s).

Project Number

Funding Awarded ($)

Disbursed

Carryover

MO 780-1991 (07-11) #3 – Budget Form

FISCAL YEAR 2024 BUDGET

Project Budget:

Requested Funds

Match Funds

Match In-kind

Total Funds

1. Personnel (List each employee paid with state grant funds)

Sample Jane Joe 150 hours @ $10.00

$ 1,500.00

$ 1,500.00

$ $ $ $

$ $ $ $

$ $ $ $

$ $ $ $

$ $ $ $

2. Fringe Benefits

$ $ $ $

3. Contractual Services (List each professional service being paid with by state grant funds)

$ $ $ $

$ $ $ $

4. Equipment (List equipment to be purchased with state grant funds)

$ $ $ $

$ $ $ $

$ $ $ $

$ $ $ $

5. Supplies

$ $ $ $

$ $ $ $

$ $ $ $

$ $ $ $

6. Travel

$ $ $ $

$ $ $ $

$ $ $ $

7. Other (List all other items to be paid with state grant funds)

$ $ $ $

$ $ $ $

$ $ $ $

$ $ $ $

8. Total Direct Charges (Sum 1 – 7)

$ $ $ $

9. Indirect Charges

TOTAL BUDGET (Sum of 8 plus 9)

#9 – Time Line Graph with Tasks

Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 24 30 36 42 48 54 60 Task # 1 Task # 2 Task # 3 Task # 4 Task # 5 Task # 6 Task # 7 Task # 8 Task # 9 Task # 10 Task #11 Task # 12 Task # 13 Task # 14 Task # 15 Project Elapse Time in Months

Describe each task in detail.

Task # 1: _________________________________________________________________________________ Task # 2: _________________________________________________________________________________ Task # 3: _________________________________________________________________________________ Task # 4: _________________________________________________________________________________ Task # 5: _________________________________________________________________________________ Task # 6: _________________________________________________________________________________ Task # 7: _________________________________________________________________________________ Task # 8: _________________________________________________________________________________ Task # 9: _________________________________________________________________________________ Task #10: ________________________________________________________________________________ Task #11: ________________________________________________________________________________ Task #12: ________________________________________________________________________________ Task #13: ________________________________________________________________________________ Task #14: ________________________________________________________________________________ Task #15: ________________________________________________________________________________

MAKE SURE ALL QUESTIONS ON PAGES 4-9 ARE ANSWERED AND REQUIRED LETTERS ARE ATTACHED.

SUBMITTAL OF APPLICATIONS

Deadline Time and Date: Open Cycle – The NMSWMD Executive Board meets quarterly and applications must be received two weeks before the Board meeting. Applications received after the two week cutoff will be added to the next quarterly meeting agenda.

The information in the application should be in the order described on pages 4-9. Make sure each item is addressed on questions 1-15 with either a form or typed with the headings attached to the application. If a question is not applicable, please put N/A.

All grants will be evaluated upon the materials submitted in the application. Cooperative agreements, detailed letters of support, and clear and concise details of the project will greatly enhance the project’s chance of success. DO NOT ASSUME that those scoring your application will understand what you are proposing to do, why you are proposing to do it, and what the measurable outcomes will be. STATE THESE THINGS EXPLICITY.

Number of Copies – The original and one (1) copy of the entire application and supporting documents must be submitted. Application and copies must be on paper with a minimum post-consumer recycled content of at least 30%. Final applications must be mailed or delivered to the address below. The District will not accept the final applications if faxed or sent electronically. NMSWMD is not responsible for grants lost in transit.

Signature and Date – Be sure that the application is signed and dated, in the area provided, by the highest ranking official of the organization. Signatures must be in BLUE INK.

The envelope shall have the following notation: NMSWMD Grant Application Enclosed.

Mail or deliver your application to:

North Missouri Solid Waste Management District – Region B c/o Green Hills Regional Planning Commission Attn: Ann Hamilton, District Planner 810 Washington Street Trenton, Missouri 64683

TIME LINE FOR GRANT APPLICATIONS

Notice of Funding Availability will be sent to all governing officials of each county and city with a population over 500 giving notice of funding. In addition, a publication will be printed in the officially designated newspaper in each county within the District giving notice of funding.

Grant Call – The North Missouri Solid Waste Management District has an open call for grant rounds. Final Applications must be received two weeks prior to the NMSWMD Executive Board Meeting. Applications are to be marked “NMSWMD Grant Application Enclosed” and are to be sent to:

North Missouri Solid Waste Management District – Region B c/o Green Hills Regional Planning Commission Attn: Ann Hamilton, District Planner 810 Washington Street Trenton, Missouri 64683

The NMSWMD Executive Board meets quarterly. All grant applications are reviewed by the NMSWMD Executive Board. Each grant application is reviewed and scored. The Board approves applications based on the evaluation criteria on pages 18-22.

Applicants are ineligible if they are directly involved in the selection and award of financial assistance under the administrative rule, 10 CSR 80-9.050, or have a conflict of interest in the selection and receipt of such assistance. For the purpose of this application, a conflict of interest occurs when an applicant’s employee, spouse or partner participates in the selection, award or administration of financial assistance under 10 CSR 80-9.050, and receives an award, contract, gratuity or favor from such participation. It shall be the practice of the NMSWMD Region B NMSWMD Executive Board members to abstain from scoring or voting on a grant application when a conflict of interest exists or if there is a potential for a conflict of interest.

Applications receiving approval from the NMSWMD Executive Board will be notified that their grant is going on to the next level for review. If the NMSWMD Executive Board determines that the applicant or the project is ineligible or the application is incomplete, the Executive Board may reject the application and notify the applicant.

The approved grant applications will be compiled, and additional paperwork is completed to send to the Missouri Department of Natural Resources for their review. This process takes approximately 2 weeks. The Missouri Department of Natural Resources reviews each application. Additional items may be requested at this time. This process may take an additional 30-60 days.

NOTE: Projects cannot begin until final approval from the Missouri Department of Natural Resources. Contact the NMSWMD Planner, Ann Hamilton, before any grant funds or matching expenditures are made or if you have any questions about project start date.

After the Missouri Department of Natural Resources Waste Management Program approves the grant applications, a Financial Assistance Agreement is completed and sent to the grant recipient for signatures. The FAA is returned to the North Missouri Solid Waste Management District for signatures. After the FAA is completed, the Sub Grantee will be notified by letter and an original of the FAA will be returned to the Sub Grantee. The letter will also have attachments including the E-verify information that must be completed and returned to the District, their quarterly status reports, and an invoice.

Missouri Department of Natural Resources – Waste Management Program receives signed District Grant Agreements and begins disbursement of District grant funds to Districts which have submitted all required project documentation per 10 CSR 80-9.050; are in compliance with all requirements of 10 CSR 80-9 and Sections 260.325 and 260.335, RSMo; and have submitted properly executed invoices and financial assistance agreements between the District and the Sub Grantees. PROPOSAL REVIEW AND EVALUATION

For all applications received by the deadline, the NMSWMD Executive Board will determine the eligibility of the applicant, the eligibility of the proposed project, the eligibility of the costs defined in the proposal, and the completeness of the proposal.

If the NMSWMD Executive Board determines that the applicant or the project is ineligible or incomplete, the Board will reject the proposal and notify the applicant.

The NMSWMD Executive Board will evaluate each proposal that is determined to be eligible and complete. The evaluation method will include the following evaluation criteria as appropriate per project category:

Conformance with the integrated solid waste management hierarchy as described in the Missouri Policy on Resource Recovery (Page 27 and 28). No grant funds will be made available for incineration without energy recovery or solid waste disposal. (10 CSR 80-9.050) Conformance with the District Targeted Materials List (Page 3); Degree to which the project contributes to community-based economic development; Degree to which the funding to the project will adversely affect existing private entities in the market segment; Degree to which the project promotes waste reduction or recycling or results in an environmental benefit related to solid waste management through the proposed process; Demonstrated cooperative efforts through a public-private partnership or among political subdivisions ; Compliance with federal, state or local requirements; Transferability of results; The need for the information; Technical ability of the applicant; Managerial ability of the applicant; Ability to implement in a timely manner; Technical feasibility; Availability of feedstock; Level of commitment for financing; Type of contribution by applicant; Effectiveness of marketing strategy; Quality of budget; Selected financial ratios; Timeliness of quarterly status reports; and Project based in the 11-county district of Region B

A copy of the form used in this process is included on Pages 18-22.

NMSWMD SOLID WASTE MANAGEMENT DISTRICT District Grant Evaluation Review Form

PROJECT TITLE: ____________________________________________________

PROJECT CATEGORY _________________________________________________

WASTE REDUCTION - WR COLLECTION/PROCESSING - CP COMPOSTING - CO MARKET DEVELOPMENT - MD EDUCATION - ED ENERGY RECOVERY - ER RESEARCH & DEVELOPMENT - RD RECYCLING - RC

EVALUATION CRITERIA

NOTE: Project must be based in the 11 county district of Region B to be eligible.

Conformance to State Policies and Targets

1. Conforms with State Resource Recovery Priorities: Priority is granted to projects which work toward implementing Missouri's Policy on Resource Recovery.

10 points The project promotes and/or practices waste reduction or reuse. 5 points The project promotes and/or practices collection/processing, market development or composting. 2 points The project promotes and/or practices recovery and use of energy from waste materials.

____ Points

2. Reduces, reuses or recycles materials included on the District Targeted Materials List

10 points The project reduces, reuses or recycles a targeted material. (1-11) 5 points The project reduces, reuses or recycles a material not targeted by the District. (12-14) 0 points The project does not reduce, reuse or recycle any specific material.

____ Points

3. Degree of waste reduction or recycling diversion: Criterion will be judged by the amount of waste reduction or recycling diversion, with consideration given to cost per ton, resulting through the proposed process or service over the short or long term.

10 points Proposal will lead to significant diversion rates of targeted materials and provides credible evaluation procedures to determine if project goals are met; 5 points Proposal will lead to moderate diversion rates and provides credible evaluation procedures; 0 points Proposal will lead to marginal diversion rates and does not provide credible evaluation procedures.

____ Points

4. Market Strategy:

5 points The project has a strong marketing strategy. 3 points The project has an acceptable marketing strategy. 1 point The marketing strategy is questionable. 0 points The project has no marketing strategy included.

____ Points ____ SUBTOTAL for Conformance to State Policies Cooperative Efforts/Community Impacts

5. Availability of Information/Service: Criterion will be judged on the quality and accessibility of the method the project uses to disseminate information or services.

5 points High quality information/service will be readily available at no fee. 3 points Information/service of medium quality or will be available for a fee. 0 points Information is of low quality or will be kept proprietary.

___ Points

6. Need for service, information or market: Criterion will be evaluated by the evidence documenting the need for: i) the proposed service, information or market or ii) for the strength of commitments from the end-markets.

10 points Proposal provides compelling evidence of continued need which provides information/ service/ market in target area. 5 points Proposal demonstrates intermediate level of need which provides information/service/market in target area. 0 points Proposal does not demonstrate need in the target area.

___ Points

7. Supply of Recovered Materials or Target Audience: Criterion measures the strength of commitment for feedstock needed to complete a manufacturing or collection project or the documented availability of targeted materials or targeted audience in a waste reduction or education project, as documented by: letters of commitment, contracts or other verifiable documents.

15 points Proposal identifies a committed supply of feedstock or available audience within the district necessary to complete the project goals. 5 points Proposal identifies a sufficient and regular supply of feedstock or available audience from within and outside of the district. 0 points Supply of feedstock or available audience is inadequate or questionable.

___ Points

8. Cooperative Efforts: Criterion will be judged by the evidence of efforts to work cooperatively with local governments and other partner organizations in the district, as documented by a letter, ordinance or resolution from the local governing body from the jurisdiction in which the project will be located.

10 points Proposal includes documentation of support and approval of local governing body and support of other partner organization(s) 5 points Proposal includes documentation of support and approval of local governing body. 0 points Inadequate documentation of cooperative efforts is included in the proposal.

___ Points

9. Community-based economic development: Criterion will be judged by the evidence of efforts to promote sustainable economic development in the District including local markets, development of jobs, and retention of jobs.

10 points Proposal promotes community-based economic development. 5 points Proposal promotes economic development. 0 points Proposal provides no documentation to support economic develop

___ Points

10. Transferability of results: Criterion will be evaluated by the extent to which project innovations and successes may be applied elsewhere in the district.

10 points Proposal clearly demonstrates how program concept may be applied in other communities; 5 points Proposal demonstrates the possibility of transferring project results to other communities; 0 points Proposal does not demonstrate transferability.

___ Points

11. Degree to which funding the project will impact existing entities in the NMSWMD SWMD: Criterion will measure the adverse impact of project funding on existing entities in the market segment.

15 points Project will not have a negative impact on existing entities, and will have significant benefits on other entities. 10 points Project will have minor negative impacts, and benefits significantly outweigh negative impacts 5 points Project has a higher degree of negative impacts on existing entities, and lower benefits for existing entities. 0 points Project will have a significant negative impact on existing entities, or the proposal does not address the issue. ____ Points

12. Education: Criterion will be judged by the degree of community outreach which promotes the project and/or improves participation in waste reduction, reuse and recycling practices.

10 points Proposal clearly demonstrates community outreach methods identifying audience and number reached. 5 points Proposal includes a community outreach component identifying audience. 0 points Proposal does not include or demonstrate community outreach component.

___ Points

___ SUBTOTAL for Cooperative Efforts/Community Impact

Administrative Considerations

13. Financial strategy, match, commitment and selected financial ratios: Criterion will measure quality of budget and applicant’s financial stability to successfully implement project

10 points Project has a detailed and comprehensive budget, including budget notes for itemized expenses over $5,000, financing for the project is committed and documented. Financial reports indicate credit worthiness and financial stability of the applicant and the applicant’s business or organization.

5 points Project budget may be less detailed or have questionable items, financing not completely secured, match requirements overstated, questionable or not yet committed. Financial reports indicate marginal credit worthiness and financial stability for the applicant and the applicant’s business or organization.

0 points Adequate project financing has not been demonstrated. Financial reports not submitted or indicate poor credit worthiness or financial stability. Project budget is vague or incomplete, financing questionable and match requirements uncertain or unsatisfactory. ____ Points

14. Past Performance Rating:

NEGATIVE POINTS

0 points Applicant has demonstrated satisfactory performance in the administration of a previous grant project. - 10 points Applicant has demonstrated less than satisfactory performance in the administration of a previous grant project. - 25 points Applicant has failed to meet the minimum performance requirements of a previous project funded by the district or MDNR, due to non-criminal mismanagement. - 50 points Applicant has been convicted of defrauding the district or MDNR or has failed to honor a previous contractual agreement with the district or MDNR. ____ Points

15. Completeness of Application: including applicant profile cover sheet, applicant checklist, budget form, time line, project site identification, executive summary, qualifications and the required attachments enumerated in the application package.

NEGATIVE POINTS

0 points Specified areas are complete and no additional data is required to complete the review of the application. - 5 points Specified areas are substantially complete, but additional data is required to complete the review. - 20 points Specified areas are not complete and the data provided is insufficient for consideration of the entire application. ___ Points

16. Managerial Experience of Applicant: Criterion measures the ability of the applicant to manage (i.e. personnel, financial administration, etc.) the project based on previous work experience and demonstrated expertise in the field. Are qualifications and/or resume provided for those managing the project?

10 points Extensive experience (5 years or more). 5 points Limited experience. 0 points No experience.

___ Points

___ SUBTOTAL for Administrative Considerations

Technical Considerations

17. Technical Capability of Applicant: Criterion measures the ability of the applicant to implement and operate the project based on previous work experience and demonstrated expertise in the field.

10 points Extensive experience (5 years or more). 5 points Limited experience. 0 points No experience.

___ Points

18. Project Implementation: Criterion measures the technical feasibility of completing the project in a realistic time frame.

10 points The project is likely to be implemented based on the timeline, technical specifications and budget provided in the application. 5 points There are concerns that the project may not be implemented in a timely manner, based on the timeline, technical specifications and budget provided in the application. 0 points The project is not likely to be implemented in a timely manner.

___ Points

19. Compliance with Federal, State or Local Requirements (permits, waivers, licenses): Criterion will evaluate the applicant’s assessment of needed permits, waivers and/or licenses

10 points Projects which require permits, waivers or licenses have been obtained and are included in the application, or demonstrates that permits are not needed and documentation is provided as requested.

5 points Projects which require permits, waivers or licenses have been identified but not yet obtained.

0 points Requirements for permits, waivers or licenses have not been identified nor addressed.

____ Points

____ SUBTOTAL for Technical Considerations

_____ TOTAL POINTS [ 170 points possible] Updated March 2012

Project must score a minimum of 127 to be considered for funding.

APPROVED PROJECT STIPULATIONS

ELIGIBILITY OF COSTS FOR DISTRICT FUNDS

The following is a list of eligible and non eligible cost for District funds. This is to provide assistance to the applicant with budget development, as it is an important part of the application process. The board stated that since the District is a minimally funded district, they are not interested in funding salaries.

Note – All costs must be specified on the budget sheets and major expenditures must be shown in the timetable.

Eligible costs include (but may not be limited to):

Collection, processing, manufacturing or hauling equipment; Materials and labor for construction of buildings; Engineering or consulting fees; Salaries and fringe benefits directly related to the project; Equipment installation costs including installation, freight or retrofitting of the equipment; Development and distribution of informational materials; Planning and implementation of educational (informational) forums, including, but not limited to, workshops; Travel necessary for project completion; Overhead costs directly related to the project; Laboratory analysis costs; and Professional Services.

Ineligible Costs include:

Operating expenses, such as salaries and expenses that are not directly related to the project activities; Costs incurred before the project start date or after the project end date; Taxes; Legal costs; Contingency funds; Land acquisition; Gifts; Disposal cost, except for projects as indicated in paragraph (2)(B)6 of this rule; Fines and penalties; Food and beverages for district employees, board members or Sub Grantees at non-working meetings; Memorial donations for board members, district employees, or Sub Grantees; Office decorations, except as indicated in paragraph (3)(A)4 of this rule; and Lobbyist, pursuant to section 105.470, RSMo.

ACCOUNTABILITY

Quarterly Reports: Projects receiving financial assistance shall submit quarterly reports to the district by the reporting deadlines established in the financial assistance agreement. The reports shall contain the following: The details of progress on a task-by-task basis as described in the work plan, including volume or weight of waste diversion reported in tons (waste recycled, composted or otherwise diverted from a landfill or incinerator) for each type of material recovered in the project, if appropriate and jobs created/retained, if applicable; Problems encountered in project execution; Summary of expenditures; Budget adjustments made within budget categories, with justifications (Changes of budget or scope of project require prior approval of the NMSWMD – Region B Executive Board); Amendments to the financial assistance agreement; and Other information necessary for proper evaluation of the progress of the projects

Final Reports: Projects receiving financial assistance shall submit a final report to the district within 21 days of the completion date. The report shall contain the same information as described for quarterly reports, as well as a comparison of actual accomplishment to the goals established, and reasons why the goals were either not met or were exceeded. Failure to comply could result in the 15% retainage being permanently held.

Accounting System: The Sub Grantee shall maintain an accounting system according to generally accepted accounting principles that accurately reflects all fiscal transactions, incorporates appropriate controls and safeguards, and provides clear references to the project proposal. Accounting records must be supported by such source documentation as cancelled checks, paid bills, payrolls, time and attendance records, contracts, and agreement award documents. The submission of an approved audit, which includes any funds granted by the North Missouri Solid Waste Management District, may be required. This can be a comprehensive audit which includes grant funds awarded by the North Missouri Solid Waste Management District. The NMSWMD – Region B claims a lien on all property purchased with grant funds. Most liens are registered by filling a UUC-1 form with the Secretary of State or a vehicle title with the Department of Revenue. Sub Grantees will be required to apply and provide proof of the lien before the district will reimburse funds.

FINANCIAL ASSISTANCE AGREEMENT

After the grant award, the district will enter into a financial assistance agreement (FAA) with the approved applicants. It is important that the applicant understand all obligations as identified in the FAA and its attachments prior to signing the document. Approved applicants must comply in full with all terms of the Missouri Department of Natural Resources’ General Terms and Conditions and the Special Terms and Conditions. This document can be viewed on the Green Hills Regional Planning Commission website at HYPERLINK "http://www.ghrpc.org" www.ghrpc.org. A copy of the Missouri Department of Natural Resources’ General Terms and Conditions and Special Terms and Conditions can be emailed or an applicant can request a paper copy from the NMSWMDRegion B. District grant awards are subject to the appropriation process.

Before awarded funds are distributed to an applicant, the applicant will do the following: Obtain all applicable federal, state and local permits, approvals, licenses or waivers required by law and necessary to implement the project; Enter into a financial assistance agreement issued by the District which is consistent with the Missouri Department of Natural Resource’s terms and conditions; Agree to provide reports to the Solid Waste Management District summarizing waste diversions achieved on a quarterly basis for the first eighteen (18) months of the project and bi-annually for the four years following project completion.

TIME PERIOD

Funding may be requested for periods up to eighteen (18) months to allow for at least four (4) quarters of diversion to be reported. Activities must be completed within the time frame specified in the grant award. Amendments to the financial assistance agreement to extend the project period or to adjust the budget may be made if properly justified by the Sub Grantee and approved by the District’s NMSWMD Executive Board. With justification, grants may be awarded for up to twenty-four (24) months. The NMSWMD Executive Board may extend the grant period up to six months beyond the twenty-fourth (24) month. Any extension beyond thirty (30) months requires Missouri Department of Natural Resources Waste Management Program approval. Funds remaining once grant is closed will be deobligated and carried over to future grant cycles. EXPENDITURE OF FUNDS

Expenditure of funds must be for costs incurred during the project period in accordance with the approved budget agreement. This means no expenditures may be made, or bids accepted for the start date named in the financial assistance Agreement (FAA).

Bidding

Sub Grantees of solid waste management fund financial assistance are required to obtain bids for all purchases according to the schedule defined in the Revised Statutes of Missouri (RSMo) 34.040. To paraphrase this statue:

Purchases of:

$00.00 - $9,999.99 Do not require bids but must get quotes. $10,000.00 - $99,999.99 Require a minimum of three (3) competitive bids or proposals, but do not have to be advertised. $100,000.00 or more Require a minimum of three (3) competitive bids or proposals, advertised in at least two daily newspapers at least five days before the bid opening.

In order to be reimbursed for items requiring a formal bid, the Sub Grantee must submit bid documentation to the NMSWMD – Region B to show proof that multiple bids were solicited and/or proper notice was given.

REIMBURSEMENT

Grant payments will be made on a reimbursement basis only. An invoice must be completed and supporting documentation attached. Region B retains 15% of all grant funds until the final report is received by the District. Reimbursements will be made in accordance with the terms of the financial assistance agreement, the policies and administrative rules of the NMSWMD – Region B. It is particularly important that district Sub Grantees demonstrate that all applicable federal, state, and local permits, approvals, licenses, or waivers required by law and necessary to implement the project have been obtained prior to being reimbursed.

Documentation of expenditures is required and shall include invoices, contracts, cancelled checks, monthly employee time records, mileage records, etc., as appropriate. Request for payment shall identify the Sub Grantee’s share of matching funds and shall provide proper documentation of expenditures of such funds. Reimbursements will be made on a cost-shared basis as identified in the Financial Assistance Agreement. If NMSWMD – Region B is entitled to a lien on a piece of equipment or should be shown on a vehicle title, the lien must be filed, and a copy provided before any reimbursements are paid for the particular piece of equipment. A copy of proof of insurance for the particular piece of equipment is also required.

Invoicing For Payment

The Sub Grantee will be reimbursed for all allowable expenses and/or expenditures incurred or created in completion of the approved grant project. Remember, any funds that are spent before the FAA was signed will not be reimbursed. All requests for reimbursement and/or payment must have the following:

Must make the invoice out to NMSWMD-Region B. Must have name, address, and phone number on the invoice. Must have E-Verify number and Federal ID number on the invoice. Must include the project number on the invoice. Invoice must be signed by the project manager. Must provide proof of all expenditures, such as invoices and cancelled checks. Must identify share of matching funds, if applicable, and must provide proof of the matching funds before grant funds are released.

Please Note: 15% of funds are retained until final report is submitted to NMSWMD – Region B.

E-VERIFY

NMSWMD – Region B requires that all Sub Grantees must be E-Verified with the federal work authorization program. This means any employees, contract workers and business entities that you engage with the grant will need to also be E-Verified. For more information on E-Verify, go to HYPERLINK "https://www.e-verify.gov/"https://www.e-verify.gov/ .

MISSOURI POLICY ON RESOURCE RECOVERY

STATEMENT

It is the policy of the State of Missouri to integrate appropriate resource-recovery philosophies and practices into all relevant activities in order to minimize the amount of solid waste that requires disposal, reduce environmental and public health threats, increase the manufacture and use of products made from recycled materials and preserve our natural resources.

GOALS

The goals of this policy are as follows:

To incorporate solid waste reduction, recycling, and resource recovery into the solid waste management activities of state and local governments, industries and citizens.

To apply an integrated waste management hierarchy when managing local and regional solid waste streams to minimize possible environmental impacts associated with any one technology and to achieve the maximum feasible use of waste reduction, recycling, and resource recovery. This hierarchy is as follows:

First - reduce the amount of solid waste created Second - reuse, recycle and compost Third - recover and use energy from solid waste Fourth - incinerate or dispose of in a sanitary landfill

To facilitate the use of recycled materials by Missouri manufacturers and encourage the development of markets for recycled materials by incorporating solid waste reduction, recycling and resource recovery concepts into programs involving procurement, industrial development, capital works and other appropriate areas.

To coordinate technical and financial assistance for solid waste reduction, recycling and resource recovery in accordance with state and local solid waste management plans.

OBJECTIVES FOR STATE GOVERNMENT

State government shall assure that the implementation of state, regional and local solid waste management systems and plans support the Missouri Policy on Resource Recovery, the Missouri Solid Waste Management Law and Rules and the Missouri Resource Recovery Feasibility and Planning Study.

State government shall coordinate financial assistance to promote programs for waste reduction, resource recovery, market development for recovered materials, recycled materials procurement and solid waste management programs that are in accordance with the Missouri Policy on Resource Recovery, the Missouri Solid Waste Management Plan and the Missouri Resource Recovery Feasibility and Planning Study.

State government shall provide a clearinghouse of consumer information regarding the need to support resource recovery; to utilize and develop new resource recovery programs around existing enterprises; to promote the development of markets for recovered materials; to request and purchase recycled products; and to participate in resource conservation activities and other relevant issues.

State government shall update the state's solid waste management plan so it addresses the state resource recovery policy.

State government shall assure that the implementation of state and local solid waste management systems and plans are based upon the integrated solid waste management hierarchy.

OBJECTIVES FOR LOCAL GOVERNMENT

To promote waste reduction, market development for recovered materials and resource recovery, local governments, industries and citizens shall coordinate and implement economically feasible policies for integrated waste management systems, and shall increase procurement of products made from recycled materials.

Local and regional solid waste management shall be mutually supportive and consistent with the Missouri Policy on Resource Recovery, the Missouri Solid Waste Management Law and Rules and the Missouri Resource Recovery Feasibility and Planning Study.

Local solid waste management plans shall implement solid waste management systems based upon the integrated solid waste management hierarchy, protect the public health and the environment and meet the residential, commercial, industrial and agricultural needs of the region.

OBJECTIVES FOR LEGISLATIVE ACTION

The state legislature shall appropriate funds to fully implement the Missouri Solid Waste Management Law, especially those areas that implement the state's resource recovery policy.

The state legislature also shall promote legislation consistent with the state resource recovery policy.

Missouri Department of Natural Resources Waste Management Program Financial Assistance Program

Market Development Financial Assistance - Environmental Improvement and Energy Resources Authority (EIERA)

Monies for the Market Development Program are also generated from the Solid Waste Management Fund. This program is currently being administered jointly by the Department of Natural Resources, the Department of Economic Development and the lead agency, the EIERA.

EIERA P.O. Box 744 Jefferson City, Missouri 65102 (573) 526-5555

North Missouri Solid Waste Management District Application Packet for FY2026

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