Chilhowie, Valley of Many Deer Town of ChilhowieSmyth County, Virginia

Town Hall 276-646-3232

Town Manager’s Reports

The Town Manager’s monthly report to Mayor and Town Council, every one since January 2022, newest first.

  1. Town Manager’s Report, August 10, 2023

    John E. B. Clark, Jr.

    • Mt. Rogers Planning District Commission (PDC) Housing Study
    • Situation with County Possibly Funding Emergency Medical Services (EMS) Deficit
    • Bids on Surplus Tanker / Pumper Truck and Aerial Truck and Offer from Smyth County
    • Update on Splash Pad Project

    The report as filed PDF, 4 pages, 157 KB

    First page of the report as filed

  2. Town Manager’s Report, July 13, 2023

    John E. B. Clark, Jr.

    • Public Hearing on Surplus Property Near Southern End of Church Avenue
    • Executed Contract on Installation of Sprayground (Splashpad) Park and Related Issues
    • Grant Award From the Smyth County Foundation of $125,000 on the Sprayground Project
    • Second Award from the Department of Environmental Quality (DEQ) on Infiltration and Inflow (I&I) Project
    • Hurt and Proffitt (H&P) Contract Proposal on Lead Inventory Project
    • Resolutions From Localities on WDBJ Roanoke to Comcast

    The report as filed PDF, 3 pages, 141 KB

    First page of the report as filed

  3. Town Manager’s Report, June 8, 2023

    John E. B. Clark, Jr.

    • Public Hearing on 2023-24 Budget Proposal
    • County Wide Auto-Aid Agreement for Fire Departments
    • Accounting on the American Rescue Plan Act (ARPA) Funding
    • Partnership on Landscaping and Plantings
    • Request From Berry Home Center on Purchasing Four Town Lots Near the End of Church Avenue

    The report as filed PDF, 3 pages, 141 KB

    First page of the report as filed

  4. Town Manager’s Report, May 11, 2023

    John E. B. Clark, Jr.

    • Scoring on Requests for Proposal (RFP) on Lead Service Line Inventory
    • Pre-Construction Meeting for Installation of Water Line Project at Pathway Park
    • Youth Government Day
    • East Lee Highway II Pedestrian Project Update

    The report as filed DOCX, 17 KB

  5. Town Manager’s Report, April 13, 2023

    John E. B. Clark, Jr.

    • Pay Request Number 1 for Chlorine Contract Tank Project
    • Situation with Insurance Coverage on Application of Bio Solids (Sludge) from Sewer Treatment Plant (STP)
    • Request For Proposal (RFP) for Engineering Services for Lead Service Line Inventory
    • Beginning of Phase II East Lee Pedestrian Project

    The report as filed PDF, 3 pages, 140 KB

    First page of the report as filed

  6. Town Manager’s Report, March 9, 2023

    John E. B. Clark, Jr.

    • Update on Splashpad Bidding
    • Bids on Water and Sewer Infrastructure at Pathway Park
    • Beginning of Construction on Chlorine Contact Tanks / Closure of Mill Creek Regional Water Treatment (WTP) During Construction / Effects on Smyth County
    • Letters to the Smyth County Board of Supervisors Requesting funding for Fiscal 2023-24

    The report as filed PDF, 3 pages, 141 KB

    First page of the report as filed

  7. Town Manager’s Report, February 9, 2023

    John E. B. Clark, Jr.

    • Second Funding Package in the amount of $1,248,531 for the Sewer Infiltration and Inflow (I&I) Project Through the Department of Environmental Quality (DEQ) and Virginia Resource Authority (VRA)
    • Update on Scheduled Work and Preparation at Mill Creek Regional Water Treatment Plant (WTP)
    • Proposed Water Contract with Smyth County
    • Letter From Senator Tim Kaine Responding to Complaint on Postal Delays for December Utility Billings

    The report as filed PDF, 3 pages, 140 KB

    First page of the report as filed

  8. Town Manager’s Report, January 12, 2023

    John E. B. Clark, Jr.

    • Financing Package for $1,069,974 Funding Package Through the Department of Environmental Quality (DEQ) and the Virginia Resource Authority (VRA)
    • Issues with Security System at Old High School (OHS) Through Fleenor Security
    • Complaint filed with Senator Tim Kaine’s Office on Delivery of December Utility Bills
    • Submission of Specifications on Splash Pad

    The report as filed PDF, 3 pages, 149 KB

    First page of the report as filed

  9. Town Manager’s Report, December 8, 2022

    John E. B. Clark, Jr.

    • Public Hearing on Granting Franchise
    • Notice of Increase in Tipping Fees at Smyth County Landfill
    • Nutrient Management Plan (NMP) for Sludge Disposal
    • Funding Package Submitted by Health Department for Service Line Inventory and Lead Service Line Replacement

    The report as filed PDF, 3 pages, 189 KB

    First page of the report as filed

  10. Town Manager’s Report, November 10, 2022

    John E. B. Clark, Jr.

    • Update of East Lee Highway II Pedestrian Project
    • Update on Redesign of Town Website
    • Securing of 315 and 327 Sulphur Springs Road
    • Grant Application to Mt. Rogers Water and Wastewater Fund

    The report as filed PDF, 3 pages, 134 KB

    First page of the report as filed

  11. Town Manager’s Report, October 13, 2022

    John E. B. Clark, Jr.

    • Notice of Award to Jones Road and Bridge, Inc. of Abingdon and Additional Funding on East Lee Pedestrian Project Phase II
    • Execution of Contract for the Design of the Splash Pad with Nathan Brown of Barrington Landscape Architecture
    • Report of Public Works Committee on Conditions of Property on Chestnut Avenue and Sulphur Springs Road

    The report as filed PDF, 3 pages, 99 KB

    First page of the report as filed

  12. Town Manager’s Report, September 8, 2022

    John E. B. Clark, Jr.

    • Joint Public Hearing on Special Use Permit for Company Garage at 1305 East Lee Highway (Old Rainbow Autel)
    • Situation with Solid Waste Towns / County In Lieu of Bristol Landfill Closing
    • East Lee Highway II Pedestrian Project Bids

    The report as filed PDF, 2 pages, 136 KB

    First page of the report as filed