Council & Records

The October 8 Agenda

Agenda, Town of Chilhowie Council Meeting, October 8, 2026, 7:00 PM. The agenda as posted PDF, 3 pages, 286 KB

1. Invocation – Michael Rysko, First Church of God
2. Pledge of Allegiance
3. Roll Call of Council
4. Approval of Minutes Regular August 13, 2026, and September 10, 2026, Council Meeting Minutes
5. Citizen Time
6. Old Business
   1. Update on Removal or Repair of Identifies Unsafe (Burned Out) Structures Fire/EMS Chief & Town Manager
   2. Update on Weed Trash and Clutter Ordinance Town Manager
   3. Update on Hurricane Recovery, Approval of Pay Request 11 & 12 Town Manager & Clerk Treasurer
   4. Update of Double D Water Project Town Manager & Public Works Director
   5. Adoption of Resolution for Virginia Main Street Program Town Manager
   6. Discussion of 2014 Ford Explorer Town Manager
   7. Update on Sealed Bids for Bypass Hoses, Torch and Tanks Town Manager
7. New Business
   1. DOLI/VOSH Site Visit and Response Town Manager
   2. Proposed Request for Proposals for Website, I.T Service and Surveillance System Town Manager
   3. Update on Virginia Clean Cities, Electric Vehicle Charging Program Town Manager
   4. Update on Veteran’s Banners – Clerk-Treasurer
   5. Update on Mount Rogers Planning District Commission Water/Wastewater Program, Adoption of Resolution Town Manager
   6. Quarterly Report for Highway Safety Initiative Deputy Chief
   7. Invitation for Flu Clinic Clerk Treasurer
   8. Paving of Masion Alley and North Pine Street, Approval of Pay Request Town Manager & Clerk Treasurer
   9. Acceptance of Grant Funds from Smyth County Foundation Clerk Treasurer
   10. Adoption of Resolution to Amend and Appropriate FY 2026-2027 Budget Clerk Treasurer
   11. Annual USDA Racoon Rabis Vaccination Program Town Manager
8. Committee Reports
9. Department Reports
   1. Town Manager Brian Martin
   2. Clerk-Treasurer Felicia Eller
   3. Fire/EMS Chief David Haynes
   4. Building Official Jenna Prater
   5. Police Chief Andrew Moss
   6. Public Works Director Tyler Keen
   7. Water and Wastewater Chief Operators Don Cole/Luke Lowe
   8. Buildings and Grounds Chris Johnson
   9. Recreation/Special Events Coordinator Stephen Fields
   10. Town Attorney Paul Cassell
10. Any Other Council Business
11. Closed Session
    1. Discussion of County Contractual Agreements– Justification 2.2
12. Adjournment

Mayor and Council

• 

  Gary L. Heninger

  Mayor

  276-646-5110

  chilhowie.mayor@chilhowieva.gov

• 

  Billy L. Clear

  Council Member

  Term ends December 31, 2028

• 

  Shannon Donnelly

  Council Member

  Term ends December 31, 2026

• 

  J. Brent Foster

  Council Member

  Term ends December 31, 2026

• 

  Bob Jeter

  Council Member

  Term ends December 31, 2026

• 

  Julie Sturgill

  Council Member

  Term ends December 31, 2028

• 

  P.J. Wolfe

  Council Member

  Term ends December 31, 2028

Speaking at a Meeting

1. All persons entering Council Chambers shall sign in and state whether they wish to speak and the topic.
2. Citizens must speak at the podium.
3. State name and address.
4. Direct comments only to Town Council.
5. Limit speaking time to a maximum of three minutes.
6. The speaker must be signed in and speak on topic.
7. Speak only once during a specific hearing or comment period.
8. Citizen time is for citizen input, not question and answer session.
9. Citizen time may be reopened later in meeting if needed.
10. Interruptions will not be tolerated in order to provide smooth operation of the Council in accordance with Robert’s Rules of Order.
11. The first interruption will be given a warning.
12. Second interruption will result in removal from meeting.
13. Please silence cell phones, show respect for all speakers, and allow all opinions to be expressed in a tolerant atmosphere.

Committees and Boards

Regular Committee Meetings will be scheduled as needed. Meetings will be held between 5:00 p.m. – 6:45 p.m. in Council Chambers. Scheduled meetings will be posted on the Town website, www.chilhowie.org and the bulletin board in the Town Hall lobby.

• Finance and Personnel Committee

  P.J. Wolfe, chair; Julie Sturgill and J. Brent Foster

• Fire and Police Committee

  J. Brent Foster, chair; Shannon Donnelly and Billy L. Clear

• Wellness and Parks Committee

  Billy L. Clear, chair; Shannon Donnelly and Bob Jeter

• Public Works Committee

  Julie Sturgill, chair; Bob Jeter and P.J. Wolfe

• Planning Commission

  Flave Davis, Donna Blevins, Shannon Donnelly, James Bonham, David Blevins

  30 sets of Planning Commission minutes

• Board of Zoning Appeals and General Board of Appeals

  Recommendations are made to the Circuit Court for appointment for one five year term.

  Their minutes, with Council’s

Minutes, Agendas and Reports

• Council Meetings103 meetings since January 2020, with the agendas and minutes the Town posted
• Town Manager’s Reports56 monthly reports to Mayor and Town Council since January 2022
• Subjects in the Reports18 matters the reports follow from month to month