Mt. Baldhead Restroom, Change Orders

City Council Agenda Item Report

FROM:

Scott Herbert – Public Works Superintendent Michelle Gibson – Administrative Project Coordinator

MEETING DATE:

January 7, 2026

SUBJECT:

Mt. Baldhead Restroom – Change Orders

DESCRIPTION: The City of Saugatuck accepted the bid submitted by Midwest Construction Group Inc. in the amount of $298,000.00 to construct new restrooms at the base of Mt. Baldhead. City Council also approved an additional 10% for contingency as there were unknowns for the water and sewer lines. To date, one change order has been approved which modified the start date to post Labor Day. This was done to minimize disruptions to the park during busy summer use. City staff and Fleis & Vandenbrink Engineering are recommending approval of four additional change orders for the existing contract which are summarized below: Change Order #1 – Time Extension To minimize disturbances to park users during peak usage times, the project start date was pushed back to September 8, 2025. This was previously approved. Change Order #2 – Electrical Supply The original plan was to run an independent electrical supply feed directly to the new restroom building, however, Consumer’s Energy has limits on the number of services a single property can have so this option was eliminated. The power for the restroom is drawn from the power supply that feeds the radar dome at the summit. This change resulted in a price increase of $115.00 bringing the total contract amount to $298,115.00. This change order is also necessary to allow additional time. Change Order #3 – Tarriff Price Increases Due to tariffs that took effect in March of 2025 on aluminum, the price of the doors increased by $3,074.00 which increased the total contract price of the restrooms to $301,189.00. Change Order #4 – Water Service Location The contractors had difficulty locating the existing service line resulting in additional time and labor to explore and install a new service. This change order requests additional time and a price increase of $9,090.11 bringing the total contract price of the restrooms to $310,279.11

Change Order #5 – Demolition Demolition costs were lowered due to a local business owner paying to have the existing building disconnected and relocated outside of the City. This $1,000.00 Credit reduces the total project cost to $309,279.11. Enclosed – Original Contract Enclosed – Change Order #1 Enclosed – Change Order #2 Enclosed – Change Order #3 Enclosed – Change Order #4 Enclosed – Change Order #5 BUDGET ACTION REQUIRED: These change orders keep this project within the $328,000.00 originally budgeted for this project. COMMITTEE/COMMISSION REVIEW: N/A LEGAL REVIEW: N/A SAMPLE MOTION: Motion to approve change orders 2-5 to the open contract with Midwest Construction Group Inc.

CHANGE ORDER NO.: 1 Owner: City of Saugatuck Owner’s Project No.: N/A Engineer: Fleis & VandenBrink Engineer’s Project No.: 860451 Contractor: Midwest Construction Group Contractor’s Project No.: N/A Project: Mt. Baldhead Restroom Replacement Contract Name: N/A Date Issued: May 21, 2025 Effective Date of Change Order: May 21, 2025 The Contract is modified as follows upon execution of this Change Order: Description: The Contract Times are hereby changed to reflect a mobilization date on or after September 8, 2025. Attachments: None Change in Contract Price

Change in Contract Times

Original Contract Price: $

Original Contract Times:

298,000.00

Increase (Decrease) from previously approved Change Orders No. N/A to No. N/A: $

0.00

Contract Price prior to this Change Order: $

298,000.00

Ready for final payment:

August 29, 2025

Increase (Decrease) from previously approved Change Orders No. N/A to No. N/A: Substantial Completion:

N/A

Ready for final payment:

N/A

Substantial Completion:

August 15, 2025

Ready for final payment:

August 29, 2025

Increase (Decrease) this Change Order:

0.00

Contract Price incorporating this Change Order:

August 15, 2025

Contract Times prior to this Change Order:

Increase (Decrease) this Change Order: $

Substantial Completion:

298,000.00

Substantial Completion:

112 days

Ready for final payment:

112 days

Contract Times with all approved Change Orders: Substantial Completion:

December 5, 2025

Ready for final payment:

December 19, 2025

Recommended by Engineer (if required) By: Title: Date:

Authorized by Contractor

Jon Moxey, PE, Project Manager Approved by Funding Agency (if applicable)

Authorized by Owner By: Title: Date:

860451

N/A

01 26 00 - 1

CONTRACT MODIFICATION PROCEDURES

CHANGE ORDER NO. 002 Engineer: Contractor: Project: Date Issued:

City of Saugatuck Fleis & VandenBrink Engineering Midwest Construction Group, Inc MT Baldhead Restroom May 21, 2025

Engineer’s Project No.: 860451 Contractor’s Project No.: N/A Effective Date of Change Order: Nov 10, 2025

Description: Feed appropriate power to the restroom building from existing pole located at the MT Baldhead steps. This consists a requirement of a Transformer and a 60 Amp disconnect inside the restroom building mechanical room. This change order also requests additional time due to Tribal requests in September to push the start date a week. Item No Item Description

Unit

Est. Qty

Unit Price

Total Amount

23 24 2

LS LS LS

1 1 1

$ 4,650.00 $ (5,000.00) $ 465.00 Total Add

$ 4,650.00 $(5,000.00) $ 465.00 $ 115.00

Electrical Utility Connection Allowance Contractor Fee

Attachments: -Change Event #004 & Email Approval Change in Contract Price Original Contract Price: $

Original Contract Times:

298,000.00

Increase/Decrease from previously approved Change Orders No. 0 to No 1 $

Ready for final payment:

August 29, 2025

Substantial Completion:

112 days

Ready for final payment:

112 days

Substantial Completion:

12/05/2025

Ready for final payment:

12/19/2025

Increase/Decrease this Change Order:

115.00

Contract Price incorporating this Change Order:

August 15, 2025

Contract Times prior to this Change Order:

298,000.00

Increase this Change Order:

Substantial Completion:

Increase/Decrease from previously approved Change Orders No.0 to No.1

0.00

Contract Price prior to this Change Order: $

Change in Contract Times

Substantial Completion:

7 days

Ready for final payment:

7 days

Contract Times with all approved Change Orders:

298,115.00

Substantial Completion:

12/12/2025

Ready for final payment:

12/26/2025

Recommended by Engineer (if required)

Authorized by Contractor

By: Title: Date:

Jon Moxey, Project Manager 12/5/2025

Assistant Project Manager 11/10/2025 Approved by Funding Agency (if applicable)

Authorized by Owner By: Title: Date:

865680

N/A

01 26 00 - 1

Change Order No. 2 05.05.25

CHANGE ORDER NO. 003 Engineer: Contractor: Project: Date Issued:

City of Saugatuck Fleis & VandenBrink Engineering Midwest Construction Group, Inc MT Baldhead Restroom May 21, 2025

Engineer’s Project No.: 860451 Contractor’s Project No.: N/A Effective Date of Change Order: Nov 14, 2025

Description: Tariff increase on Aluminum doors. These increases on aluminum went into effect in March of 2025. Item No Item Description

Unit

Est. Qty

Unit Price

Total Amount

LS

$ 3,074.00

$ 3,074.00

Total Add

$ 3,074.00

Glass & Glazing

Attachments: Change in Contract Price Original Contract Price: $

Original Contract Times:

298,000.00

Increase/Decrease from previously approved Change Orders No. 0 to No 2 $

Ready for final payment:

August 29, 2025

Substantial Completion:

119 days

Ready for final payment:

119 days

Substantial Completion:

12/12/2025

Ready for final payment:

12/26/2025

Increase/Decrease this Change Order:

$3,074.00

Contract Price incorporating this Change Order:

August 15, 2025

Contract Times prior to this Change Order:

298,115.00

Increase this Change Order:

Substantial Completion:

Increase/Decrease from previously approved Change Orders No.0 to No.2

115.00

Contract Price prior to this Change Order: $

Change in Contract Times

Substantial Completion:

0 days

Ready for final payment:

0 days

Contract Times with all approved Change Orders:

301,189.00

Substantial Completion:

12/12/2025

Ready for final payment:

12/26/2025

Recommended by Engineer (if required)

Authorized by Contractor

By: Title: Date:

Assistant Project Manager 11/14/2025

Jon Moxey, Project Manager 12/5/2025

Approved by Funding Agency (if applicable)

Authorized by Owner By:

N/A

Title: Date:

865680

01 26 00 - 1

Change Order No. 2 05.05.25

Estimate 2/13/2025

(616) 928-1033 www.glassimages.net Midwest Construction Group, Inc 16 S. Elm St. Zeeland, MI 49464 616.772.6070 Estimate # Project: Qty

Purchase Order #

31517

E-mail AP@midwestbuilt.com

Description

Total

Estimate for Installation of Flush Aluminum Entry Doors Includes Addendum #1 Details and Hardware 18,325.00

Special-Lite Aluminum Entry Door System - (3) 3'0" x 7'2" SL-16 Single Doors - 2" x 4 1/2" Perimeter Frame - Painted Finish Bone White - Hardware per Hardware Schedule - Complete Installation Labor

Subtotal

$18,325.00

Estimate pricing is valid for up to 15 days Sales Tax (6.0%) Signature _____________________________________

Total

$0.00 $18,325.00

Glass Images Inc. 4142 Blue Star Highway Holland, MI 49423

Estimate 2/13/2025

(616) 928-1033 www.glassimages.net Midwest Construction Group, Inc 16 S. Elm St. Zeeland, MI 49464 616.772.6070 Estimate # Project:

Purchase Order #

31517

Qty

E-mail AP@midwestbuilt.com

Description

Total

Estimate for Installation of Flush Aluminum Entry Doors Includes Addendum #1 Details and Hardware Pricing Updated 8/19/25 21,399.00

Special-Lite Aluminum Entry Door System - (3) 3'0" x 7'2" SL-16 Single Doors - 2" x 4 1/2" Perimeter Frame - Painted Finish Bone White - Hardware per Hardware Schedule - Complete Installation Labor

Subtotal

$21,399.00

Estimate pricing is valid for up to 15 days Sales Tax (6.0%) Signature _____________________________________

Total

$0.00 $21,399.00

Glass Images Inc. 4142 Blue Star Highway Holland, MI 49423

CHANGE ORDER NO. 004 Engineer: Contractor: Project: Date Issued:

City of Saugatuck Fleis & VandenBrink Engineering Midwest Construction Group, Inc MT Baldhead Restroom May 21, 2025

Engineer’s Project No.: 860451 Contractor’s Project No.: N/A Effective Date of Change Order: December 05, 2025

Description: Cost to locate water utility location. Through extensive searching with GPR, Pipe Locators and manpower, the water line was not in the location of the Existing Conditions plan. A relative location was eventually found going North, where a corp stop was impossible to locate. A request for additional time has been made to complete this project with it’s entirety. We anticipate Occupancy sooner than this, but the site will not be complete until spring with landscape touchups, if needed. Item No Item Description

Unit

Est. Qty

Unit Price

Total Amount

4 1 2

LS LS LS

1 1 1

$ 7,503.74 $ 760.00 $ 826.37 Total Add

$ 7,503.74 $ 760.00 $ 826.37 $ 9,090.11

Site Work General Conditions Contractor Fee

Attachments: Change in Contract Price Original Contract Price: $

Original Contract Times:

298,000.00

Increase from previously approved Change Orders No. 0 to No 3 $

3,189.00

Contract Price prior to this Change Order: $

301,189.00

Increase this Change Order: $

$9,090.11

Contract Price incorporating this Change Order: $

Change in Contract Times

310,279.11

Substantial Completion:

August 15, 2025

Ready for final payment:

August 29, 2025

Increase/Decrease from previously approved Change Orders No.0 to No.3 Substantial Completion:

119 days

Ready for final payment:

119 days

Contract Times prior to this Change Order: Substantial Completion:

12/12/2025

Ready for final payment:

12/26/2025

Increase/Decrease this Change Order: Substantial Completion:

19 days

Ready for final payment:

125 days

Contract Times with all approve Change Orders: Substantial Completion:

12/31/2025

Ready for final payment:

04/30/2026

Recommended by Engineer (if required)

Authorized by Contractor

By: Title: Date:

Jon Moxey, Project Manager 12/5/2025 Authorized by Owner

By:

Assistant Project Manager 12/05/2025

Approved by Funding Agency (if applicable)

N/A

Title: Date:

CHANGE ORDER NO. 005 Engineer: Contractor: Project: Date Issued:

City of Saugatuck Fleis & VandenBrink Engineering Midwest Construction Group, Inc MT Baldhead Restroom May 21, 2025

Engineer’s Project No.: 860451 Contractor’s Project No.: N/A Effective Date of Change Order: December 29, 2025

Description: Credit Cost for existing restroom removal. Item No Item Description

Unit

Est. Qty

Unit Price

Total Amount

4 1

LS LS

1 1

$ (550.00) $ (450.00) Total Credit

$ (550.00) $ (450.00) $ (1,000.00)

Site Work General Conditions

Attachments: Change in Contract Price Original Contract Price: $

Original Contract Times:

298,000.00

Increase from previously approved Change Orders No. 0 to No 4 $

12,279.11

Contract Price prior to this Change Order: $

310,279.11

Decrease this Change Order: $

1,000.00

Contract Price incorporating this Change Order: $

Change in Contract Times

309,279.11

Substantial Completion:

August 15, 2025

Ready for final payment:

August 29, 2025

Increase/Decrease from previously approved Change Orders No.0 to No.4 Substantial Completion:

119 days

Ready for final payment:

119 days

Contract Times prior to this Change Order: Substantial Completion:

12/12/2025

Ready for final payment:

12/26/2025

Increase/Decrease this Change Order: Substantial Completion:

19 days

Ready for final payment:

125 days

Contract Times with all approve Change Orders: Substantial Completion:

12/31/2025

Ready for final payment:

04/30/2026

Recommended by Engineer (if required)

Authorized by Contractor

By: Title: Date:

Project Manager 1/1/2026 Authorized by Owner

Assistant Project Manager 12/29/2025

Approved by Funding Agency (if applicable)

By: Title: Date: