Mt. Baldhead Restroom Replacement Bids

City Council Agenda Item Report FROM:

Ryan Cummins, City Manager

MEETING DATE:

April 23, 2025

SUBJECT:

Mt. Baldhead Restroom Replacement Bids

DESCRIPTION: The restrooms at Mt. Baldhead are in significant need of replacement. City Council listed restroom repairs as a desirable priority for the fiscal year. This work is also on the City’s capital improvement plan. In May, the City Council reviewed and discussed recommended renderings from the Parks and Public Works Committee and approved an engineering services proposal to replace the restrooms. The construction plans were reviewed with City Council in January. The Mayor and I recently met with three area tribes to review the project. They provided great feedback and we will be meeting again on April 22 to answer their questions and discuss additional details. Bids have been received for the project and are attached. The City Engineer will be at your meeting to review the bids and planned timeline for construction. BUDGET ACTION REQUIRED: None at this time. The project was included in this fiscal year’s budget. There are sufficient dollars to cover the cost and any needed contingency. Any work that may carryover into the next fiscal year is also included in the draft budget for next fiscal year. LEGAL REVIEW: The City Attorney will be at your meeting to answer any questions you may have. SAMPLE MOTION: Workshop item at this time.

February 17, 2025

Via Email: rcummins@saugatuckcity.com Ryan Cummins, City Manager City of Saugatuck 102 Butler Street PO Box 86 Saugatuck, MI 49453 RE:

City of Saugatuck – Mt. Baldhead Restroom Replacement

Dear Ryan, We have reviewed the bids received on February 13, 2025 for the above referenced project. Seven bids were received and the bid summary is attached. The bids received were generally within the range anticipated based on recent similar projects. The three low bids were all approximately $300,000. We have reviewed supplemental materials provided with the bid documents. Based on the information provided and our direct experience we feel all three are capable of successfully completing the project. •

The low bidder is McGraw Construction Inc. of Grand Rapids, Michigan with a bid amount of $295,475.00. We have worked with McGraw Construction Inc. on previous similar projects and feel they can do the work. McGraw submitted a qualified bid with several key exceptions for items that are possibly and in some cases likely to be necessary and increase the construction cost above the bid amount.

The second low bidder is Midwest Construction Group of Zeeland, Michigan with a bid amount of $298,000.00. We have not worked with Midwest recently, but they did submit a list of similar recent projects to demonstrate their capability. Midwest did not qualify their bid.

The third low bidder is Mugen Construction of Dorr, Michigan with a bid amount of $302,520.00. We have worked with Mugen on previous similar projects and feel they can do the work. Mugen did not qualify their bid.

We are prepared to issue a Notice of Award once the City takes that action. Please feel free to call with any questions.

860451 Rec of Award REV

2960 Lucerne Drive SE Grand Rapids, MI 49546 P: 616.977.1000 F: 616.977.1005 www.fveng.com

Ryan Cummins | City of Saugatuck | February 17, 2025 Page 2 of 2

Sincerely, FLEIS & VANDENBRINK

Jon Moxey, P.E. Project Manager Enclosures Cc:

Scott Herbert, DPW Superintendent (scott@saugatuckcity.com)

860451 Rec of Award REV

City of Saugatuck Mt. Baldhead Restroom Replacement Project No. 860451

BID TABS BID OPENING: Thursday, February 13, 2025 at 2:00 p.m.

Contractor

Electric Service Allowance

Bid Amount

Total Lump Sum Bid

McGraw Construction

290,475.00

5,000.00

295,475.00*

Midwest Construction Group

293,000.00

5,000.00

298,000.00

Mugen Inc.

297,520.00

5,000.00

302,520.00

First Peninsula Contractors

340,111.00

5,000.00

345,111.00

JKB Construction, Inc.

355,500.00

5,000.00

360,500.00

KMF Construction

363,886.00

5,000.00

368,886.00

TRG Services

382,929.11

5,000.00

387,929.11

* Bid included a number of qualifications that will impact the final construction cost.

860451 Bid Summary

2960 Lucerne Drive SE Grand Rapids, MI 49546 P: 616.977.1000 F: 616.977.1005 www.fveng.com

City of Saugatuck Mt. Baldhead Restroom Replacement Project No. 860451 Bid Comparison Bidder Bid Amount Asbestos Survey Asbestos Abatement/Remediation Exploratory Digging Water Service Replacement (if reqd) Sanitary Lateral Replacement (if reqd)

McGraw

Midwest

$ 295,475.00 Included Not Included (minimal anticipated, if any) 6 hrs included, $1,450/hr additional $1,000 tap plus $35/ft, approx. $4,000 $30/ft beyond point shown, approx. $1,000

$ 298,000.00 Included Not Included (minimal anticipated, if any) Included Included Included

McGraw Conslruction lnc

Qualifications

February 13,2025, Proiect: City of Saugatuck - Mt Baldhead Park

Location: Mt Baldhead Park Notwithstanding Anything to the Contrary

l. No architectural engineering fees are included

2. No hazardous testing or abatement is included 3. Owner to provide current ACM report prior to work commencement -

ACM survey is not included in base cost. 4. All utility hook-up and connection fees are by the owner 5. All temporary construction utilities are provided by the owner 6. No new water line to stop box is included - connection only to existing meter pit location 7. No new sanitary line is included - connection only to existing at new clean out location 8. No exploratory digging is included - priced as T/M change order if deemed required.

9. No complete 21AA detail under asphalt is included - patch/repair only. The current sub-base is unknown. 10. Assumes existing native soil will meet soil bearing requirements. 1

L No hauling or placing new material to meet bearing requirements

12. No over excavating or dewatering is included 13. No remediation, hauling or disposing ofany contaminated soil is included 14. Future exterior bulletin board display cases are not included in base cost see altemate below.

15. Not responsible for unmarked private utilities or any utilities unable to be

marked. 16. Due to the current cost escalation of materials, this proposal is only good

for 30 days. 17. Restoration of existing ground includes 4000sqft oftopsoil placement and

hydroseeding. 18. No Davis Bacon/prevailing wage is included 19. No EAGLE permitting or fees are included

Voluntary Altemate: I

. Exterior bulletin board display cases - Add $4,045.00

I I I I Godftey Ave. SW, Suite N200 Grand Rapids, MI49503

ph 616 235-1900 fx 616 235-3949