Special Event Application, Music in the Park

City Council Agenda Item Report

FROM:

Jamie Wolters

MEETING DATE:

March 9, 2026

SUBJECT:

Special Event-Music in The Park

DESCRIPTION: The proposed Music in the Park event is scheduled to take place every Wednesday from June 17, 2026, through September 2, 2026. Please find the attached event application and a detailed breakdown of the event for your review. The event application has been reviewed and approved by the Fire Department, Police Department, and DPW. BREAKDOWN OF EVENT: Date: Every Wednesday from 6-17-26 through 9-2-26. Time: 7:00pm - 9:00pm Est Attendees: 250 Location: Wicks Park Signage: Banner on Wicks Park Gazebo Wednesdays from 6:30 a.m. - 9:30 p.m. 6 yard signs 22X18, see attached map SAMPLE MOTION: Motion to approve/deny the Music in The Park to take place on 6-17-26 through 9-2-26.

Council Action

__ Approved __Denied ____Date

C<M-':J>tEST.1068 102 Butler Street• P .0. Box 86 • Saugatuck, Ml 49453 Phone: 269-857-2603 •Website: www.saugatuckcity.com

SPECIAL EVENT & PARADE APPLICATION

Must be filled out in its entirety & returned to the City Clerk's Office 60 days prior to scheduled

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SPONSORING ORGANIZATION INFORMATION

LEGAL BUSINESS NAME: Saugatuck CVS M 49453 MAl UNG ADDRESS: PO Box 28 Saugatuck l

CONTACT NAME:April Gund

E-M AIL ADDRESS:

eventssaugatuckdouglas@gmail.com

CONTACT PERSON ON DAY OF EVENT

GundY A CONTACT NAME: pril eventssaugatuckdouglas@gmail.com E-MAIL ADDRESS:

EVENT INFORMATION

1\�eVap,J( P URPOSEOFEVENT: w(\\ rnu \I I � en V \ tl\ l)'J0flt

NAME oFEVENT: /\j1JS1l \ 1✓

ia'Non-Profit

□ For-Profit

D Marathon/Race

D Festival/Fair

EVENT LoCAr10N:

\N\c__r.5

□ City Operated/Sponsored □ Video/Film Production

231 -878-8566 TELEPHONE:

566 TELEPHONE:231 -878-8

CELL PHONE:_______

66 TELEPHONE: 231 -878-85

CELL PHONE:._______

WedV\eSc:\(). � 11C, / DATE(S)OF EV ENT:

41-lp

______ RAIN DATE:__-

□ Co-Sponsored □ Other ______

✓ 6azebo EVENT Hou Rs: 1-:co q :ro PM ESTIMATED NUMBEROFATTENoees:__ i_S_a___________________ Ya.Jlt

2_-__________________ s·.oD __ □ .. / esr1MATE DATE I TIME F oR sEr-uP: SJ\ \V\e dt(.i __ ?\JD ESTIMATE DATE/ TIME FOR CLEAN-UP: D½4 o.r ___ □A.M. IB'P.M. ESTIMATED NUMBEROFVOLUNTEERS:___

A.M. lld'P.M. .J../

�VENT DETAILS WILL MUSIC BE PROVIDED DURING THIS EVENT:

Cl No

TYPE OF MUSIC PROPOSl:O:�ve

Cl Recorded

PROPOSED TIME MUSIC WILL BEGIN:

Cl Amplification

311) ptJ\

Cl loudspeakers

ENO:_C\ .......·_,,. .l):) -=---:r tv\ -'--'--__

FOOD VENDORS/CONCESSIONS: (Contact Allegan County Health Department) Cl Yes □ Provide Copy of Health Department Food Service License

Will ALCOHOL BE SERVED AT THIS EVENT: Yes [J:J"'No □ Provide Copy of Liquor Liability Insurance (listing the City as additionally insured) □ Provide Copy of Michigan liquor Control license If yes, describe measures to be taken to prohibit the sale of alcohol to minors:___________

Will FIREWORKS BE APART OF EVENT: Yes □ Provide Copy of Liability Insurance (listing� the City as additionally insured) □ Provide Copy of Fireworks Permit EVENT SIGNAGE: City Council approval is required for any temporary signing in the public right-of-way, across a street or on City property. Which of the following signs are requested for this event:

rr" "YARD" SIGNSNumber requested: (p (Maximum size is 2' x2'. Cannot be displayed no more than 15 days prior to first day of event and must be removed 24 hours after end of event.)

1 _

\ J '--o/ BANNER UNDER SAUGATUCK PALETTE SIGN - (Size cannot be greater than 14' x 4'). Cannot be V displayed more than 15 days prior to first day of event and must be removed 24 hours after end of event.) VIJ&t� We,dtlJ}stp AIV\ SiGNAGE AT EVENT SITE - Location�): � WI\\ ---

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Description of signs: OV\. nt)h\ LQ.?x) Atn Pl (Signs at event site cannot be displayed prior to day of the event and must removed at the end of the event.)

TENTS/CANOPIES/MISC: The City of Saugatuck does not have tents, stage, tables or chairs available for rental. There are a number of businesses listed in the yellow pages under "Rental Service Stores" that specialize in the rental of event supplies. Will the following be constructed or located in the event area:

□ BOOTHS-QUANTITY______ □ AWNINGS-QUANTITY______

□ TENTS-QUANTITY_______

□ PORTABLE TOILETS-QUANTITY_____

□ TABLES-QUANTITY_______

D No VENDOR PARKING: Have you made arrangement for vendor parking? �s If yes, where do you propose your vendors park? I L wt �s D No Will the Interurban be utilized? Time(s)_____________

tf lo-� Y\e l-+ -6

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PEPARTMENT OF PUBLIC WORKS □ DENIED APPROVED

Approved 2-6-26 Authorized Personnel Signature

Will this event require the use of any of the following municipal equipment:

v6TRASH RECEPTACLES - QUANTITY z_ e vJV()... □ TRAFFIC CONES-QUANTITY □ WATER □ FENCING □ OTHER _ I

□ No

□ BARRICADES - QUANTITY____ □ PARKING SIGNS-QUANTITY____ □ RESTROOM CLEANING

_____ □ELECTRIC

ND 'P,Ax K\l{tj �p)s toLV\ \Ned�e�� ,fl lest4 - CeS<:r\le� . . l\-e�+ -tD

POLICE DEPARTMENT APPROVED •

□ Yes

r(U_�.

□ DENIED

Approved 2-13-26 Authorized Personnel Signature

□ No

ADDITIONAL OFFICERS REQUIRED? □ Yes

If yes please describe & include times_______________________

Other (describe):______________________________

SAUGATUCK TOWNSHIP FIRE DISTRICT 0 APPROVED □ DENIED STREET CLOSURES:

□ Yes

Approved 2-7-26 Authorized Personnel Signature

□ No (use attached map to outline proposed closures)

Street closure date/time:______

-----□ A.M. □ P.M.

Street re-open date/time:______

_____□ A.M. □ P.M.

SIDEWALK CLOSURES: □ Yes

□ No (use attached map to outline proposed closures)

Describe Sidewalk Use:

Sidewalk closure date/time: ------Sidewalk re-open date/time: _______ PARKING LOT CLOSURES: □ Yes

----□ A.M. □ P.M. ----□ A.M. □ P.M.

□ No (use attached map to outline proposed closures)

Parking Lot Location:__________________________ Sidewalk closure date/Ume:________ Sidewalk re-open date/time:_ ______

_____0 A.M. □ P.M.

----□ A.M. □ P.M.

What parking arrangements are proposed to accommodate potential attendance:· -------

0 Completed Application

C Event Map (includes detailed event layout for vendors, booths, porta potties, etc.) 0 Road/Sidewalk/Parking Lot Closure Map

□ Certificate of Insurance (listing the City of Saugatuck as additionally insured) □ Fireworks Permit (if applicable) □ Michigan Liquor Control Commission Special Event License (if applicable) □ Health Department Food Service license (if applicable} If document is missing, please explain:·-------------------------The applicant and sponsoring organization understand and agrees to: Provide a certificate of insurance with all coverages deemed necessary for the event, name the City of Saugatuck as an additional insured on all applicable policies and submit the certificate to the City Clerk's Office no later than one {1) week following notice of the event approval. Comply with all City and County Ordinances and applicable State laws, City policies and acknowledges that the special events permit does not relieve the applicant or organization from meeting any application requirements of law or other public bodies or agencies. Applicant and sponsoring organization further understands the approval of this special event may include additional requirements and/or limitations based on the City's review of this application. The applicant and sponsoring organization understands that it may be necessary to meet with City staff during the review of this application and that City Council approval is necessary. Applicant understands that he/she is responsible for contacting the Michigan Liquor Control Commission and/or Allegan County Health Department to secure all permits required for this event. Applicant agrees to defend, indemnify and hold harmless the City of Saugatuck, Michigan from any claim, demand, suit, loss, cost of expense or any damage which may be asserted, claimed or recovered against or from this Special Event by reason of any damage to property, personal injury or bodily injury, including death, sustained by any person whomsoever and which damage, Injury or death arises out of or is incident to or in any way connected with the performance of this contract, and regardless of which claim, demand, damage, loss cost of expense is caused in whole or in part by the negligence of the City of Saugatuck or by third parties, or by the agents, servants, employees or factors of any of them. As the duly authorized agent of the sponsoring organization, I hereby apply for approval of this Special Event and affirm the above understandings. The information provided on this application is true and complete to the best of y knowledge.

Date

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