Staff Reports: City Manager

City Manager Report November 24, 2025

Capital Improvement Plan • As a refresher, attached is the City’s capital improvement plan (CIP) that you approved earlier this year. • Engineering and staff work to update the plan each year to reflect our recommendations, Council priorities and updated project schedules. With Scott Herbert’s recent Asset Management Champions training, a more enhanced plan is also in the works. More time to come over the winter. • Maple Street o The CIP shows design engineering in 2025 and construction in 2026. o Fleis and VandenBrink (F&V) is in the final design phase for the Maple Street project. o Here is a link to view the 90% plans: https://fveng.sharefile.com/public/share/websc0f93f3c7efb4406abdc936bf740eed0 o The plans have also been shared with the Township, Fire Department and KLSWA and a review meeting is scheduled. o F&V advised we are still on track to receive our EGLE permit and go out to bid in mid-December. • Park Street o The CIP calls for Park Street planning from Campbell to Mt. Baldhead Park in FY 25/26. This is also on the Council priority list and we budgeted dollars for this. o Last December, we submitted a grant application to EGLE’s Coastal Management Program to help cover engineering costs for Park Street planning, conceptual designs, cost estimates, and landscape architecture services. I am happy to report that our grant application was approved, which will cover $20,000 of the total cost of $40,000. o EGLE is finalizing the grant agreement. Both the grant agreement and engineering proposal will be brought to a workshop soon and if Council approves, work will begin in 2026. • Elizabeth Street o The current CIP calls for design engineering in 2026 and construction in 2027. Council also prioritized Elizabeth Street design in FY 25/26 and dollars are budgeted for this. o Public Works and Engineering recently met to discuss a design engineering proposal, and we anticipate presenting this at the next Council workshop.

Short-Term Rentals • Similar to last year, staff will be compiling STR data at the end of the calendar year and present it to City Council. This will include the number of STRs by zoning district and enforcement data (including Granicus 1-800 hotline info). We are planning to present this at your January 7 workshop. • In capped R-1 zoning districts, staff will also check for available licenses and publish notice of available licenses per the approved lottery policy. • If Council wishes to evaluate any amendments to the STR ordinances, we will look to your feedback at the January 7 workshop. White Alley • The owners of 125 Elizabeth have filed a complaint in Circuit Court to revise and/or amend their plat to have White Alley vacated. This stems from an enforcement case where there are encroachments in the right of way. Typically, the owner would approach the City first to have Council consider approving a resolution to vacate the right of way and then file in Circuit Court. Instead, they chose to go straight to the court. • To vacate an alley that is part of a recorded plat, the petitioner must list the City, county, state, electric utility, and all property owners within 300 feet as parties in the complaint. • Staff is evaluating whether we have any opposition to the alleyway vacation and whether we would want to retain a utility easement. Once we have a recommendation, we will review with Council. Holiday Lighting • The Public Works (DPW) team has been working hard to coordinate with contractors to make sure the holiday lighting is fully lit by Thanksgiving. DPW advised me that the installers and electrical contractor have everything ready and we are just waiting on Consumers Energy to activate the new electrical. Consumers advised DPW they will have everything active in time for Thanksgiving. DPW continues to follow up to make sure that is the case. • As a reminder, we received a $20,200 grant from the CVB for the holiday lighting expansion. The CVB would like to take a “big check” photo right before your meeting. If you can come a bit early, we can include everyone in the photo! Mt. Baldhead Restroom Construction • Midwest Construction provided the following update: o We are moving along quite well as we move towards completion. o Recently complete: Masonry and Roof Framing, Shingled Roofing, Interior Rough-ins o Up next: Hang restroom ceilings, Insulate, Paint. Flooring, Final fixture install

o We have faced some issues with the doors and drinking fountain, but we are working on contingency plans to open up the restroom while we wait.

Response Times for Law Enforcement • Some of you have requested further data from the Sheriff’s Office that would include response times. • Sgt. Haas advised me he met with their record keeping vendor and they are working to get back to him on how to extract response times. Blue Star Trail • I reported in October that the tribal nations would like phase 1 archeological survey work due to known contributing resources to the traditional cultural property. • This week, MDOT finalized the details for the work. I shared the MDOT information with our engineers at C2AE so we can work to seek proposals and scope of work. • This work will take some time to complete and as a result, construction in FY 25/26 is highly unlikely. As the fiscal year progresses, we will work on budget amendments that reflect this change. Kalamazoo River Greenway • Installing native plants in the landscape is a great way to reduce outdoor water use, protect soil health, and protect local biodiversity. The Kalamazoo River Greenway has received a Grassroots Grant from Bell’s Brewery, and with this funding, the ODC Network and Allegan Conservation District will be providing 10 homes with native plant gardens and 5 homes with rain barrels! If you or your constituents are interested in being one of these homes, they can fill out the interest form at

bit.ly/krgwater26 and one of their staff will follow up. Attached is a flyer you can share. The ODC has also provided additional outreach ideas they are working on. They include: o Salt Watch – December and January  How to use de-icing salt, Chloride pollution, getting kits from Salt Watch, the 5 S’s of Mindful Salt Use o Water Smart Landscaping 101 Workshop – February o Invasive Species Campaign (6 Weeks) – Begins in March  Milfoil, HWA, Lesser Celandine, Prevention, Reporting o Lifestyle Actions (6 weeks) – Begins in May  Non-point source pollution, mowing techniques, proper disposal of pet waste, water safe car washing, clearing stormwater drains, stormwater capture o Two Cleanups and Introductory Kayaker Event - TBD

Miscellaneous • Held one on one with Director of Planning and Zoning. • Held one on one with City Treasurer. • Held one on one meeting with City Clerk. • Attended Convention and Visitors Bureau Board meeting. • Attended meetings with water-sewer agreement committee. • Met with Township and ODC to discuss Township grant application for master plan updates and resiliency planning.

City of Saugatuck Capital Improvements Plan 2025-2030 February 25, 2025

For planning purposes only. The plan is updated annually and priorities often change based on current conditions and funding opportunities. Project Roadways (Streets, Sidewalks, Streetscapes, Storm Sewer & Bridges) Systemwide Patching+Microsurfacing/Slurry Sealing or Mill & Fill Systemwide Crack Sealing Gravel Road Maintenance Annual Pavement Markings Culvert & Storm Sewer Outfall Inspections Blue Star Highway - West Side Valley Gutter & Shoulder Repairs Maple Street Improvements, Blue Star Hwy to S of North Street Maple Street Drainage Improvements Maple Street Non-Motorized Improvements Park Street Planning, Campbell Rd to Mt. Baldhead Park Elizabeth Street Improvements, Allegan St to Francis St Park Street Improvements, Campbell Rd to Mt. Baldhead Park Mill Street Improvements Lakeview, Brooks & Interlaken Street Improvements Butler Street Improvements - Culver to Lucy Lucy Street Resurfacing - Water to Butler Hoffman Street Improvements - Griffith to Grand & E of Elizabeth Grand Street Improvements - Mason to Hoffman & Francis to St. Joseph Mason Street Improvements - Grand to Elizabeth Spear Street Resurfacing - East and West of Grand Grant Street & Elizabeth Street Resurfacing

Anticipated Funding Source(s) Local Local Local Local Local Local, Potentially MDOT/MDNR Local/Township/MDOT Category B Local + TBD Local Local/EGLE Local Local + TBD Local Local Local + TBD Local Local Local Local Local Local

FY2024-25

5,000 32,000 25,000

50,000 20,000 50,000

Subtotal Roadways $ Water System Final Distribution System Materials Inventory (DSMI) Lead Service Line Replacement - Systemwide Maple Street Water Main Replacement - Blue Star to S of North Street Elizabeth Street Water Main Replacement - Allegan to Francis Park Street Water Main Improvements Non-Traffic Hydrant Replacement Water Street Gate Valve Installation Wicks Park Water Service Separation Butler Street Water Main Replacement - Culver to Lucy Lucy Street Water Main Replacement - Water to Butler Hoffman Street Water Main Replacement - Griffith to Grand & E of Elizabeth Grand Street Water Main Replacement - Mason to Hoffman & Francis to Joseph

Wastewater System Maple Street Sanitary Sewer Improvements Elizabeth Street Sanitary Sewer Improvements Park Street Sanitary Sewer Improvements Sanitary Sewer Lining - Systemwide Sanitary Manhole Rehabilitation - Systemwide Mason Street Sanitary Sewer Replacement - Grand to Elizabeth

EGLE TMF Grant (no local cost) Local, Potentially State/Federal Local/Township Local Local Local Local Local Local Local Local Local

200,000

$ 10,000 $ 35,000 $

10,000 500,000 50,000 600,000 40,000 60,000

300,000 50,000 500,000

350,000 100,000

182,000

$ 1,505,000

$ 1,368,000

35,000

300,000 400,000 60,000

200,000 $ $ $

10,000 40,000

350,000 550,000 $ 40,000 $ 50,000 $ $ $ $ $

$ 1,240,000

300,000 $ 400,000 300,000 $ 10,000 $

FY2029-30

$ 25,000 10,000 $ 42,000 $ $

550,000 120,000 225,000 200,000 15,000 30,000 30,000

$ 1,247,000

FY2030-31

200,000 10,000 45,000 25,000

90,000 225,000 750,000 35,000 125,000 75,000 10,000 10,000

$ 1,600,000

300,000 $

300,000 $

300,000 50,000 $

50,000

300,000 $

150,000 30,000 30,000 25,000

585,000

$ 1,335,000

25,000

125,000

$ 1,185,000

775,000

35,000 75,000

885,000

5,000

35,000 $ 10,000 $ $

50,000 $ $ 125,000 $ $

5,000

45,000

150,000 5,000 5,000

175,000 25,000 125,000 10,000 35,000 25,000 80,000 100,000

575,000

10,000 15,000

Subtotal City Hall $

185,000

20,000 45,000 20,000

85,000

125,000 50,000 $ 150,000 $ 300,000 80,000

705,000

110,000

75,000 25,000 25,000

125,000

700,000 60,000 150,000 125,000

Total

$ 8,617,000

$ 300,000 $ $ $ $ 100,000 $ $ $ 700,000 $ 60,000 $ 150,000 $ 120,000 $

$ 6,230,000

250,000 250,000 25,000

200,000

525,000

200,000

$ 1,095,000

- Completion in spring 2025. 1,800,000 Annually addressing services prior to road work plus others. 835,000 Coordinated with road improvements. 660,000 Coordinated with road improvements. 110,000 Non-traffic hydrant replacement & misc. improvements. 100,000 Those not replaced as part of other projects. 50,000 Locations TBD. 100,000 Placeholder only. Required scope of work TBD. 1,550,000 Coordinated with road improvements. 150,000 Coordinated with road improvements. 605,000 Contingent on EGLE funding. 270,000 Contingent on EGLE funding.

$ 1,430,000

50,000 100,000

150,000

Notes

$ 600,000 Applicable streets TBD during preparation of bid package. 30,000 $ 75,000 Applicable streets TBD during preparation of bid package. 10,000 $ 65,000 Grading, dust control, millings 50,000 $ 282,000 Annual restriping. $ 50,000 Combination of diving, rover, CCTV and simple visual anticipated. $ 10,000 DPW is coordinating the work with the Blue Star Trail project. $ 850,000 With water main replacement. 2025 design, 2026 construction. $ 120,000 Underground detention or similar, coordinated with road work. $ 1,150,000 Coordinated with road work. 2025 design, 2026 construction. $ 40,000 EGLE MCMP grant application is pending. $ 760,000 Potentially 2026 design, 2027 construction. $ 1,200,000 Potentially 2027 design, 2028 construction. $ 250,000 Potentially 2028 design, 2029 construction. $ 500,000 Potentially 2028 design, 2029 construction. 750,000 $ 1,700,000 Potentially 2029 design, 2030 construction. 35,000 $ 85,000 Timeframe TBD, based on available funding and other projects. 125,000 $ 280,000 Timeframe TBD, based on available funding and other projects. 75,000 $ 180,000 Timeframe TBD, based on available funding and other projects. 100,000 $ 110,000 Timeframe TBD, based on available funding and other projects. 100,000 $ 110,000 Timeframe TBD, based on available funding and other projects. 200,000 $ 200,000 Timeframe TBD, based on available funding and other projects.

$ 1,475,000

$ 50,000 50,000

35,000

Local Local Local, Donor, potentially MDNR Local Local Local + TBD Local Local Local, Township, FOBST, MDOT, MDNR Local, MDOT

20,000 10,000 38,000

Subtotal Water System $

Local/Township Local Local Local Local Local

Note: Project costs shown are budgetary in nature for comparison only to be refined during project development & design.

Subtotal Wastewater System $ Other Mt. Baldhead Restroom Building Replacement Mt. Baldhead Parking Lot Maintenance and Improvements Village Square Court Improvements Village Square Restroom Building Siding Replacement City Hall Interior Renovation Mt. Baldhead Observation Platform Replacement DPW Resurfacing Sea Wall and Misc. Structure Repairs Blue Star Trail Development Lake Street & Blue Star Highway Traffic Signal

Anticipated Project Cost By Year FY2026-27 FY2027-28 FY2028-29

FY2025-26

60,000 Coordinated with road improvements. 90,000 Coordinated with road improvements, scope TBD. 170,000 Coordinated with road improvements, scope TBD. 275,000 Portions of Butler, Culver, Mary, Grand & Newnham (per SAW). 275,000 Locations as identified in wastewater AMP (SAW). 225,000 Coordinated with road improvements.

325,000 Spring/summer 2025 construction. 30,000 Work anticipated to be performed by DPW. 255,000 2025 MDNR Application for 2026 construction 110,000 Placeholder for scope and timeframe TBD. 285,000 Placeholder for scope and timeframe TBD. 325,000 Design authorized, survey complete. 170,000 Coordinated with Maple Street project. 115,000 Design proposal pending. Final budget and timeframe TBD. Final budget and timeframe TBD.

$ 1,615,000

Are you eligible for FREE Water Smart Landscaping? If you are a resident of the Kalamazoo River Greenway, you may be eligible to receive a free 6x10' garden kit or rain barrel! Fill out the interest form Scan the QR Code if you are interested in installing a native garden or a rain barrel. (This is not a guarantee that your residence will be chosen.)

Complete the assessment call & maintenance form After you fill out the form, one of our team members will contact you by phone to discuss the area you want to plant, the ground preparation steps, and maintenance required by the homeowner. For those interested in rain barrels, we will review the process for installing and maintaining a rain barrel.

If chosen, we’ ll order you a garden kit & set a planting date! For interested parties that complete the initial assessment, have the proper site, and sign the preparation and maintenance agreement, we will order a pre-designed garden kit (or rain barrel) and set a date to help the homeowner with installation.

QUESTIONS? 616-320-1823 lexie@outdoordiscovery.org

outdoordiscovery.org

Funding for 10 gardens and 5 rain barrels is made possible by a Grassroots Grant from Bell’s Brewery.