Updated Capital Improvement Plan and Asset Management Plan Inventory

City Council Agenda Item Report

FROM:

Scott Herbert – Public Works Superintendent

MEETING DATE:

February 18th, 2026

SUBJECT:

Capital Improvements Planning (CIP)

DESCRIPTION: An annual review of the City’s Capital Improvements Plan (CIP) provides an opportunity to discuss the various projects that the City has planned for the upcoming fiscal year and beyond. Infrastructure needs remain high on the City’s list of priorities and addressing these needs helps support the safety and growth of our community for our residents, businesses, and visitors. Your thoughts, ideas, and recommendations during this discussion are valuable in the effort to deliver on this mission. In addition to the 7-year CIP, Public Works staff are developing a comprehensive 10-year Asset Management Plan (AMP). The AMP will support staff, leadership, and community members by clearly outlining how the City makes decisions regarding the management of infrastructure and physical assets throughout their lifecycle. As a first step, staff are creating a detailed asset inventory that identifies each asset’s name, location, condition, desired level of service, lifecycle strategy, budget projections, funding approaches, and associated risks. This is a significant, long-term effort that will continue to evolve and be refined over time. Similarly to the CIP, this is a living document.

BUDGET ACTION REQUIRED: N/A COMMITTEE/COMMISSION REVIEW: N/A LEGAL REVIEW: N/A SAMPLE MOTION: Discussion Only

City of Saugatuck Capital Improvements Plan 2026-2031 (DRAFT) February 16, 2026 Project Roadways (Streets, Sidewalks, Streetscapes, Storm Sewer & Bridges) Gravel Road Maintenance Update PASER Ratings/Study Sidewalk Repairs Annual Pavement Markings Culvert & Storm Sewer Outfall Inspections Blue Star Highway - West Side Valley Gutter & Shoulder Repairs Maple Street Improvements, Blue Star Hwy to S of North Street Maple Street Drainage Improvements Maple Street Sidewalk Improvements Mary Street Resurfacing, Water to Butler Park Street, Campbell Rd to Mt. Baldhead Park Elizabeth Street Improvements, Allegan St to Francis St Grant Street (Holland to Elizabeth) and Elizabeth Street (Grant to North) Lucy Street Resurfacing - Water to Holland, with sidewalk Butler Street Improvements - Culver to Lucy Hoffman Street Improvements - Griffith to Grand & E of Elizabeth Grand Street Improvements - Mason to Hoffman & Francis to St. Joseph Mason Street Improvements - Grand to Elizabeth Spear Street Resurfacing - East and West of Grand Mill Street Improvements Lakeview, Brooks & Interlaken Street Improvements

Anticipated Funding Source(s) Local Local Local Local Local Local, Potentially MDOT/MDNR Local/Township/MDOT Category B Local Local Local Local/EGLE MCMP grant Local Local Local Local + TBD Local Local Local Local Local Local

FY2025-26 $

Local, Potentially State/Federal Local/Township Local Local Local Local Local Local Local Local Local

Local/Township Local Local Local Local Local

Local Local Local + TBD Local, Donor, MDNR Local Local Local Local + TBD Local Local Local Local, Township, FOBST, MDOT, MDNR Local, MDOT Local + TBD

Subtotal Other $ Note: Project costs shown are budgetary in nature for comparison only to be refined during project development & design.

10,000 $ 8,000 10,000 38,000 $ 5,000 $ 10,000 800,000 65,000 900,000

10,000 $

10,000 $

$ 40,000 $ 5,000 $

10,000 42,000 $ 5,000 $

10,000 $ $ $ 44,000 $ 5,000 $

50,000 $ 400,000 $ 50,000 $ $

150,000 $ 350,000 300,000 $ 30,000 $ $

600,000 $

600,000

$ 2,346,000

50,000 $ 450,000 $ $

250,000 150,000 $ 250,000 $ $ $

300,000 $ 400,000 275,000 $ $

885,000

$ 1,317,000

775,000 150,000 100,000 25,000 15,000 120,000 225,000

$ 1,491,000

853,000

300,000 $

300,000 $

300,000 $

250,000 10,000 $

50,000 $

50,000

10,000 $ 10,000 10,000 46,000 $ 5,000 $

585,000

$ 1,025,000

$ 10,000 $

10,000

75,000 5,000 $ $ 30,000 $ 10,000 $ 10,000 $ 5,000 $ 20,000 $ 40,000 $ 170,000 50,000

415,000

50,000 $

300,000 $

5,000 45,000 $ $

50,000

10,000 50,000 $ 240,000 25,000 50,000 $ 35,000 $ 300,000 120,000

830,000

50,000

610,000

35,000 20,000 $

55,000

350,000

175,000 30,000 30,000 30,000

750,000 75,000 150,000 150,000

615,000

$ 1,425,000

$ 1,525,000

$ 6,135,000

75,000 25,000 $ 25,000 $ $

250,000 250,000 30,000 $

85,000

125,000

530,000

250,000

450,000

50,000 $ 150,000 $

50,000 100,000

700,000

600,000

65,000 Grading, dust control, millings by DPW 18,000 Last updated in 2022 30,000 By DPW 294,000 Annual restriping. 30,000 Combination of diving, rover, CCTV and simple visual anticipated. 10,000 DPW is coordinating the work with the Blue Star Trail project. 1,130,000 2026 construction season 125,000 Underground detention and related improvements, 2026 construction 1,000,000 2026 construction season 45,000 2026 construction season, coordinated with Maple Street. 1,420,000 2026 planning, 2027 design, 2028-2029 construction. 782,000 2026 planning & design, 2027 construction. 600,000 Potentially 2027 design, 2028 construction. 330,000 2028 design, 2029 construction. 1,800,000 Potentially 2029 design, 2030 construction. 340,000 Timeframe TBD, based on available funding and other projects. 240,000 Timeframe TBD, based on available funding and other projects. 150,000 Timeframe TBD, based on available funding and other projects. 115,000 Timeframe TBD, based on available funding and other projects. 250,000 Timeframe TBD, based on available funding and other projects. 500,000 Timeframe TBD, based on available funding and other projects.

300,000 $ 1,850,000 Annually addressing services prior to road work plus others. $ 850,000 2026 construction season $ 525,000 Coordinated with road improvements. $ 110,000 Non-traffic hydrant replacement & misc. improvements. 100,000 $ 100,000 Those not replaced as part of other projects. $ 85,000 2026 construction season, coordinated with Maple Street. $ 100,000 Placeholder only. Required scope of work TBD. 750,000 $ 1,675,000 Coordinated with road improvements. 75,000 $ 180,000 Coordinated with road improvements. 150,000 $ 330,000 Coordinated with road improvements. 150,000 $ 330,000 Coordinated with road improvements.

85,000 $ $ $

Notes

$ 9,274,000

$ $ $ $ $ 250,000 $

500,000 $

Total

10,000 $ $ $ 48,000 $ 5,000 $ $ $ $ $ $ $ $ $ $ $ 150,000 $ 100,000 $ 125,000 $ 100,000 $ 90,000 $ 225,000 $

150,000 775,000 $ 40,000 $ 40,000 $ $ $ 40,000 $ 50,000 $

$ 1,754,000

FY2031-32

85,000 $

Subtotal Wastewater System $

Other Mt. Baldhead Restroom Building Replacement Mt. Baldhead Parking Lot Maintenance and Improvements Mt. Baldhead Stairs & River Deck Improvements Village Square Court Improvements Village Square Restroom Building Siding Replacement Village Square & Wicks Park Restroom Interior Renovation City Hall Interior Renovation Mt. Baldhead Observation Platform Replacement DPW Resurfacing Sea Wall and Misc. Structure Repairs Chain Ferry Ramp Repairs Blue Star Trail Development Lake Street & Blue Star Highway Traffic Signal Shoreline Master Planning

628,000

FY2030-31

Subtotal Water System $

Wastewater System Maple Street Sanitary Sewer Improvements Elizabeth Street Sanitary Sewer Improvements Park Street Sanitary Sewer Improvements Sanitary Sewer Lining - Systemwide Sanitary Manhole Rehabilitation - Systemwide Mason Street Sanitary Sewer Replacement - Grand to Elizabeth

5,000 $ $ $ 36,000 $ $ $ 330,000 $ 60,000 $ 100,000 $ 45,000 20,000 $ 32,000 $ $

Subtotal Roadways $

Water System Lead Service Line Replacement - Systemwide Maple Street Water Main Replacement - Blue Star to S of North Street Elizabeth Street Water Main Replacement - Allegan to Main Park Street Water Main Improvements Non-Traffic Hydrant Replacement Water Street Gate Valve Installation Wicks Park Water Service Separation Butler Street Water Main Replacement - Culver to Lucy Lucy Street Water Main Replacement - Water to Butler Hoffman Street Water Main Replacement - Griffith to Grand & E of Elizabeth Grand Street Water Main Replacement - Mason to Hoffman & Francis to Spear

Anticipated Project Cost By Year FY2027-28 FY2028-29 FY2029-30

FY2026-27

5,000 Addressed with road improvements. 90,000 Coordinated with road improvements, scope TBD. 180,000 Coordinated with road improvements, scope TBD. 275,000 Portions of Butler, Culver, Mary, Grand & Newnham (per SAW). 275,000 Locations as identified in wastewater AMP (SAW). 280,000 Coordinated with road improvements.

$ 1,105,000

$ 75,000 Spring 2026 completion. $ 15,000 Work anticipated to be performed by DPW - millings, etc. $ 1,000,000 Planning in 2026, design in 2027, construction in 2028. $ 270,000 2026 design, fall 2026 or spring 2027 construction. $ 35,000 Placeholder for scope and timeframe TBD. $ 160,000 2026 planning, design and construction TBD $ 290,000 Planning ongoing, design and construction TBD $ 320,000 2026 design, fall 2026 or spring 2027 construction. $ 160,000 2026 construction season, coordinated with Maple Street. $ 170,000 2026 construction season, coordinated with Maple Street. $ 50,000 Spring 2026 project. Final budget and timeframe TBD. Final budget and timeframe TBD. Final budget and timeframe TBD. $

$ 2,545,000

ALLEGAN COUNTY, MICHIGAN

2022 ROAD CONDITIONS MAP

ALLEGAN COUNTY

DESIGN.BUILD.OPERATE.

CITY OF SAUGATUCK

CITY OF SAUGATUCK ALLEGAN COUNTY, MICHIGAN 2022 ROAD CONDITIONS MAP

2960 Lucerne Drive SE Grand Rapids, MI 49546 P: 616.977.1000 F: 616.977.1005

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City of Saugatuck DRAFT Asset Inventory Updated January 2026 Asset

Public Works Buildings/Grounds Main Garage/Administrative Offices Cold Storage Salt Shed Asphalt Driveway/Parking Lot

Condition Rating Fleis & Vandenbrink Public Works

Anticipated

Anticipated Cost By Year

Funding Source(s) FY2025-26 FY2026-27 FY2027-28 FY2028-29 FY2029-30 FY2030-31 FY2031-32 FY2032-33 FY2033-34 FY2034-35

Dump Trucks $ 75,000

2020 GMC Sierra 3500 HD 1 Ton Dump Box

$ 250,000 $ 225,000

2014 International Work Star 7400

10 year rotation schedule 15 year rotation $ schedule (2037) 15 year rotation $ 250,000 schedule 15 year rotation $ 225,000 schedule

Pickup Trucks 2023 GMC Sierra 3500 HD

$ 75,000

2020 GMC Sierra 2500 HD

$ 75,000

2018 GMC Sierra 3500 HD 2016 GMC Sierra 2500 HD

$ 65,000 $ 60,000

Notes

$ 75,000

2022 International Work Star 7400 2018 International Work Star 7400

Total

10 year rotation 75,000 schedule 10 year rotation 75,000 schedule 10 year rotation 65,000 schedule 10 year rotation 60,000 schedule

Tractors 2015 John Deere 5085e 2007 Case 680 Super M+ Backhoe 2025 Caterpillar 938 Front-End Loader 2015 Bobcat S450 Skid-Steer Loader

Miscellaneous Motor Pool Equipment 2011 Elgin Pelican Street Sweeper 2008 Ford F-550 XL Aerial Lift Mitsubishi Fork Lift

Specialty Equipment, Attachments, & Trailers Falcon 4-Ton Hot Box Sullivan Air Compressor

Miller Multimatic Welder Miller Dialarc Welder Graco Line Lazer 3900 Graco Line Driver Landa PHW Pressure Washer Edco Concrete Scarifier Tink 720 Claw Attachment Erskine Snowblower Attachment Barber Surf Rake Monroe One-Way Plow Root One-Way T-11 Plow Root One-Way T-11 Plow Monroe V-Box Salt Spreader Root V-Plow 2026 Boss 9' 2" Poly-V DXT 20** Boss 9' 2" Poly-V DXT Car Hauler Trailer Sweepster Broom Telescopoing Christmas Tree Trailer Christmas Wreaths Streetscape Flags AED/Cabinet

Small Engine Equipment Generators (2) Plate Compactors (1) Augers (1) Pressure Washers (1) Trash Pumps (3) Chainsaws (7) Hedge Trimmers (2) Blowers (5) Concrete Saws (1) Push Mower (1) Edger (1) Flower Bed Redefiner (1) Weed Whackers (4) Handheld Blower/Mulcher/Vac (1) Landscaping Equipment John Deere Q850R Toro Z-Master 6000 Professional EFI John Deere X500 Landscape Trailer Subtotal Public Works $ Oval Beach Buildings/Grounds Ticket Booth Concession Stand Restroom/Patrol Room

- $ 60,000 $

- $ 65,000 $ 225,000 $ 150,000 $

- $ 325,000 $

- $ 825,000

Shed Asphalt Parking Lots Concrete Driveway Boardwalk/Railing Seasonal Boardwalk Well House Dumpster Enclosure Flag Pole/Base Gate

Specialty/Small Engine Equipment Kawasaki Brute Force 750 Blowers (2) Beach Wheelchair Floating Beach Wheelchair Concession Equipment Soda Fountain System Ice Cream Machine Freezer Refrigerator Ice Maker Signage/Donations/Miscellaneous Litter Cleaning Station Life Jacket Loaner Station Oval Beach Entrance Sign SHNA Kiosk Sign SHNA Donor Sign Historical Sign John Woolham Trail Sign Traffic Control Signage Park Signage General Park Equipment Trash Receptacles () Picnic Tables () Benches () Grills () Technology/Safety Equipment VHF Radios () 911 Phone AED/AED Cabinet Subtotal Oval Beach $

Saugatuck Harbor Natural Area Trail Markers Signage Subtotal Saugatuck Harbor Natural Area $

Mt. Baldhead Park Buildings/Grounds/Structures Radar Dome Radar Building Chain Link Fence (Upper Level) Retaining Walls (Upper Level) Upper Deck Platform Stairs Electrical Panels (2) Restroom Bike Rack Retaining Wall (Lower Level) Split Rail Fence (Lower Level) Pavilion Gravel Parking Lot Parking Bumpers () East Deck Structure

Review lease agreement to understand maintenance responsabilities.

Saugatuck-Douglas History Museum Saugatuck-Douglas History Museum Asphalt Parking Lot Saugatuck-Douglas History Museum Arbor Saugatuck-Douglas History Museum Dock Saugatuck-Douglas History Museum Retaining Walls () Saugatuck-Douglas History Museum Sidewalk General Park Equipment Picnic Tables () Benches () Grills () Trash Receptacles () Mt. Baldhead Park Sign Subtotal Mt. Baldhead Park $ Saugatuck Wilds Nature Preserve (SWNP) Senior Center Shed Asphalt Milling Parking Lot/Concrete Parking Bumpers Welcome Kiosk

Building Assessment Date: _____________ Name: ____________________________________ Building Name: ____________________________________________ Address/Location: _________________________________________ Building Use: _______________________________________________ Year Built (if known): _________________________ Overall Condition: Rating Scale (CRSSee below): 1: Excellent

2: Very Good/Good

OK

3: Good/Fair

Needs Repair

CRS or N/A

4: Poor

5: Very Poor

Needs RepairWhen, How & Who

Roof (shingles/membrane, flashing, leaks, gutters) Exterior Walls (siding, brick)

Foundation (cracks, settlement, moisture)

Windows Exterior Doors/Hardware Interior Walls (ceilings, lighting, flooring)

HVAC System Plumbing/Water Heater Electrical System Restrooms Overall Fire Alarm/Security (fire extinguishers, exit signs)

Notes/Damage Found/Repairs: _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Condition Rating Scale: Excellent: New or like-new condition, only regular maintenance required. Very Good/Good: Minor maintenance required; well maintained, slight deterioration (approx. 65-80% life remaining) Good/Fair: Functioning, but significant maintenance required; approaching mid-life; Poor: Significant deterioration, requires rehabilitation or major repairs; Very Poor: Building is unserviceable, failed, or requires immediate replacement

Motor Pool Equipment Inspection Date: _____________ Name: ____________________________________ Equipment and Number: ____________________________________________ Odometer/Hours: ________________ Fuel Level: _____________ Last Oil Change Date/Mileage/Hours: _________________________________________ Next Oil Change Date/Mileage/Hours: ___________________________________________ Overall Condition: Rating Scale (CRSSee below): 1: Excellent

2: Very Good/Good

OK

3: Good/Fair

Needs Repair

CRS or N/A

4: Poor

5: Very Poor

Needs RepairWhen, How & Who

TiresTread Condition/Tire Pressure FluidsOil, Windshield Washer Fluid, Coolant LightsBrakes, Headlights Windshield/Windows Warning Lights Present Backup Alarm Brakes Windshield Wipers Hydraulic Lines/Hoses PTO Engagement Dump Bed Operation (Raise/Lower)

Notes/Damage Found/Repairs: _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Condition Rating Scale: Excellent: New or like-new condition, only regular maintenance required. Very Good/Good: Minor maintenance required; well maintained, slight deterioration (approx. 65-80% life remaining) Good/Fair: Functioning, but significant maintenance required; approaching mid-life; Poor: Significant deterioration, requires rehabilitation or major repairs; Very Poor: Vehicle is unserviceable, failed, or requires immediate replacement