Special Event, Saugatuck Douglas Art Club Art Fairs

EVENT DETAILS WILL MUSIC BE PROVIDED DURING THIS EVENT: TYPE OF MUSIC PROPOSED: □ Live

□ No

□ Yes

D Amplification

PROPOSED TIME MUSIC WILL BEGIN:_______

□ Loudspeakers

D Recorded

END:___________

FOOD VENDORS/CONCESSIONS: (Contact Allegan County Health Department) □ Yes □ Provide Copy of Health Department Food Service License

□ No

□ No WILL ALCOHOL BE SERVED AT THIS EVENT: □ Yes □ Provide Copy of Liquor Liability Insurance (listing the City as additionally insured) □ Provide Copy of Michigan Liquor Control License If yes, describe measures to be taken to prohibit the sale of alcohol to minors:___________ WILL FIREWORKS BE APART OF EVENT: □ Yes □ No □ Provide Copy of Liability Insurance (listing the City as additionally insured) □ Provide Copy of Fireworks Permit EVENT SIGNAGE: City Council approval is required for any temporary signing in the public right-of-way, across a street or on City property. Which of the following signs are requested for this event:

"YARD" SIGNS - Number requested:_ (Maximum size is 2' x2'. Cannot be displayed no more than 15 days prior to first day of event and must be removed 24 hours after end of event.)

BANNER UNDER SAUGATUCK PALETTE SIGN - (Size cannot be greater than 14' x 4'). Cannot be ■ displayed more than 15 days prior to first day of event and must be removed 24 hours after end of

event.)

SIGNAGE AT EVENT SITE - Location(s): ______________________

Description of signs:______________________________ (Signs at event site cannot be displayed prior to day of the event and must removed at the end of the event.) TENTS/CANOPIES/MISC: The City of Saugatuck does not have tents, stage, tables or chairs available for rental. There are a number of businesses listed in the yellow pages under "Rental Service Stores" that specialize in the rental of event supplies. Will the following be constructed or located in the event area: Ill TENTS - QUANTITY 140 □ BOOTHS-QUANTITY 140

□ AWNINGS-QUANTITY-----□ PORTABLE TOILETS-QUANTITY_____

Iii TABLES-QUANTITYunk (vendor tables)

VENDOR PARKING: Have you made arrangement for vendor parking? □ Yes □ No ef If yes, where do you propose your vendors park?Christian R orm Church, BlueStar/Allegan

Will the Interurban be utilized? □ Yes

□ No

Time(s)7a-10a, 7/25 & 5p-7p 7/26

pEPARTMENT OF PUBLIC WORKS □ DENIED □ APPROVED

Authorized Personnel Signature

Will this event require the use of any of the following municipal equipment:

D No Iii BARRICADESQUANTITY 2? TBD

□ TRASH RECEPTACLESQUANTITY_____ Iii TRAFFIC CONESQUANTITY

□ FENCING

□ WATER

POLICE DEPARTMENT □ APPROVED

□ PARKING SIGNS - QUANTITY____ □ RESTROOM CLEANING

_____

Iii oTHERTbe c:.\vb Y'05

D Yes

□ ELECTRIC

s !.9�=- t!. er: \/e,<tolar:Se::\:: u�

□ DENIED

ADDITIONAL OFFICERS REQUIRED? □ Yes

Authorized Personnel Signature

□ No

If yes please describe & include times________________________ Other {describe):______________________________

SAUGATUCK TOWNSHIP FIRE DISTRICT □ APPROVED □ DENIED

Authorized Personnel Signature

□ No (use attached map to outline proposed closures) 7124 Street closure date/time:----------□ A.M. □ P.M. 12 -----□ A.M. □ P.M. Street re-open date/time:_7_ _6_____ SIDEWALK CLOSURES: □ Yes Iii No {use attached map to outline proposed closures) STREET CLOSURES: Iii Yes

Describe Sidewalk Use:-------------------------Sidewalk closure date/time: Sidewalk re-open date/time: _______ PARl<ING LOT CLOSURES: □ Yes

□ A.M. □ P.M. -----□ A.M. □ P.M.

D No {use attached map to outline proposed closures)

Parking Lot Location:___________________________ Sidewalk closure date/time:________ Sidewalk re-open date/time:________

_____□ A.M. □ P.M. _____□ A.M. □ P.M.

What parking arrangements are proposed to accommodate potential attendance: _______

�PPLICATION CH ECK LIS11 Iii Completed Application Iii Event Map (includes detailed event layout for vendors, booths, porta potties, etc.) Iii Road/Sidewalk/Parking Lot Closure Map Iii Certificate of Insurance (listing the City of Saugatuck as additionally insured) D Fireworks Permit (if applicable) D Michigan Liquor Control Commission Special Event License (if applicable)

□ Health Department Food Service License (if applicable) If document is missing, please explain: __________________________

The applicant and sponsoring organization understand and agrees to: Provide a certificate of insurance with all coverages deemed necessary for the event, name the City of Saugatuck as an additional insured on all applicable policies and submit the certificate to the City Clerk's Office no later than one (1) week following notice of the event approval. Comply with all City and County Ordinances and applicable State laws, City policies and acknowledges that the special events permit does not relieve the applicant or organization from meeting any application requirements of law or other public bodies or agencies. Applicant and sponsoring organization further understands the approval of this special event may include additional requirements and/or limitations based on the City's review of this application. The applicant and sponsoring organization understands that it may be necessary to meet with City staff during the review of this application and that City Council approval is necessary. Applicant understands that he/she is responsible for contacting the Michigan Liquor Control Commission and/or Allegan County Health Department to secure all permits required for this event. Applicant agrees to defend, indemnify and hold harmless the City of Saugatuck, Michigan from any claim, demand, suit, loss, cost of expense or any damage which may be asserted, claimed or recovered against or from this Special Event by reason of any damage to property, personal injury or bodily injury, including death, sustained by any person whomsoever and which damage, injury or death arises out of or is incident to or in any way connected with the performance of this contract, and regardless of which claim, demand, damage, loss cost of expense is caused in whole or in part by the negligence of the City of Saugatuck or by third parties, or by the agents, servants, employees or factors of any of them. As the duly authorized agent of the sponsoring organization, I hereby apply for approval of this Special Event and affirm the above understandings. The information provided on this application is true and complete to the best of my knowledge. � �gnat

11/20/2025 Date

EVENT DETAILS WILL MUSIC BE PROVIDED DURING THIS EVENT: TYPE OF MUSIC PROPOSED: 0 Live

0 Yes

D Amplification

PROPOSED TIME MUSIC WILL BEGIN: _______

□ No □ Recorded

□ Loudspeakers

END:__________

FOOD VENDORS/CONCESSIONS: (Contact Allegan County Health Department) □ Yes □ Provide Copy of Health Department Food Service License

□ No

WILL ALCOHOL BE SERVED AT THIS EVENT: 0 Yes □ No □ Provide Copy of Liquor Liability Insurance (listing the City as additionally insured) □ Provide Copy of Michigan Liquor Control License If yes, describe measures to be taken to prohibit the sale of alcohol to minors:______ ______

O No WILL FIREWORKS BE APART OF EVENT: 0 Yes □ Provide Copy of Liability Insurance (listing the City as additionally insured) □ Provide Copy of Fireworks Permit EVENT SIGNAGE: City Council approval is required for any temporary signing in the public right-of-way, across a street or on City property. Which of the following signs are requested for this event:

"YARD" SIGNS - Number requested:_ (Maximum size is 2' x2'. Cannot be displayed no more than 15 days prior to first day of event and must be removed 24 hours after end of event.)

UNDER SAUGATUCK PALETTE SIGN - (Size cannot be greater than 14' x 4'). Cannot be ■ BANNER displayed more than 15 days prior to first day of event and must be removed 24 hours after end of

event.)

SIGNAGE AT EVENT SITE - Location(s): ______________________ Description of signs:__ ____________________________ (Signs at event site cannot be displayed prior to day of the event and must removed at the end of the event.)

TENTS/CANOPIES/MISC: The City of Saugatuck does not have tents, stage, tables or chairs available for rental. There are a number of businesses listed in the yellow pages under "Rental Service Stores" that specialize in the rental of event supplies. Will the following be constructed or located in the event area: □ BOOTHSQUANTITY 140 Ill TENTS - QUANTITY 140 --------

0 AWNINGSQUANTITY______

Ill TABLESQUANTITYunk (vendor tables)

0 PORTABLE TOILETSQUANTITY_____ VENDOR PARKING: Have you made arrangement for vendor parking? □ Yes □ No If yes, where do you propose your vendors parl<?Christian Reform Church, BlueStar/Allegan Will the Interurban be utilized? □ Yes □ No Time(s)7a-10a, 7/25 & 5p-7p 7/26

DEPARTMENT OF PUBLIC WORKS □ DENIED □ APPROVED

Authorized Personnel Signature

Will this event require the use of any of the following municipal equipment:

□ TRASH RECEPTACLES - QUANTITY_____

D Yes

D No

Iii BARRICADES - QUANTITY 2? TBD

□ PARKING SIGNS - QUANTITY____ □ RESTROOM CLEANING

Iii TRAFFIC CONES - QUANTITY

□ ELECTRIC □ WATER lilOTHERTbC2 C:\vb bas S�f\.5 �or: Ve,aolar:.se:\-: u9

□ FENCING

POLICE DEPARTMENli □ APPROVED

□ DENIED

ADDITIONAL OFFICERS REQUIRED? □ Yes

Authorized Personnel Signature

□ No

If yes please describe & include times________________________ Other (describe): ______________________________

SAUGATUCK TOWNSHIP FIRE DISTRICT □ DENIED □ APPROVED STREET CLOSURES: Ii Yes

Authorized Personnel Signature

D No (use attached map to outline proposed closures)

Street closure date/time:_71_2 _4____ _ Street re-open date/time:_7_12_6_____

SIDEWALK CLOSURES: □ Yes

_____□ A.M. □ P.M. _____□ A.M. □ P.M.

Iii No (use attached map to outline proposed closures)

Describe Sidewalk Use: __________________________ Sidewalk closure date/time: Sidewalk re-open date/time: _______

PARKING LOT CLOSURES: □ Yes

□ A.M. □ P.M. -----□ A.M. □ P.M.

D No (use attached map to outline proposed closures)

Parking Lot Location:.___________________________ Sidewalk closure date/time:________ Sidewalk re-open date/time: ________

□ A.M. □ P.M. -----□ A.M. □ P.M.

What parking arrangements are proposed to accommodate potential attendance:. _______