Staff Reports: City Manager, Treasurer, Clerk, Planning & Zoning, Department of Public Works, Police, Engineer

City Manager Report October 14, 2025

New State Budget • The state legislature and Governor recently approved a bipartisan budget. A big win in the budget was a deal on roads. • The information shared from the Michigan Municipal League (MML) shows: o In FY 24, the City received $194,300 in road funding from the state. o In the approved budget, our road funding increased by 33.4%, which provides an additional $64,900. o In years 3-5 of the road funding plan, we will see a 54% increase over FY 24 funding. • The state budget decreased constitutional revenue sharing, but offset much of this by creating public safety revenue sharing grants. For the City, the net result is a loss of $325. • Unfortunately, our joint request with the Township for a Michigan Enhancement grant to help fund the Maple Street project did not make it into the budget. • There was good news for local transit. The MML reported that [l]ocal transit agencies received an additional $44.8M for local bus operations in new revenue. This creates a new baseline for funding, and not one-time dollars. Transit agencies see this as a win and it will hold them harmless from funding losses. Additionally, there is $$325M over 5 years in a new infrastructure projects authority fund, that could engage in transformational mobility projects. Public transit sees these items as major wins for public transit in Michigan.” • In summary MML stated “[t]his has been a hard and grueling budget season. It forced us to defend the value of investing in local government, speak to the importance of having quality local roads, and vigorously advocate on your behalf. The progress we made on our priorities, especially in the last few weeks, is proof of their importance to our cause.” Quarterly Community Engagement Report • We have continued our efforts to share information with the community in a variety of places. This has included greater use of Facebook and a regular City Manager report to the community. Here is an updated chart showing stats for July– September:

Reach

1st Quarter 43,224

Facebook

2nd Quarter 49,518

3rd Quarter 45,965

Views Total Followers New Followers

151,103 Did Not Record 163

326,726 4,820 367

City Website

1 Quarter 8,447 17,320 1. Oval Beach 2. City Council 3. Public Works st

Unique Visits Views Top Pages

2nd Quarter 18,844 33,553 1. Oval Beach 2. Landing Page 3. Chain Ferry

News You Can Use E-mails

Delivered Messages Opened Messages

3rd Quarter 28,267 46,932 1. Oval Beach 2. City Council 3. Mt. Baldhead Park

1st Quarter 44,297

2nd Quarter 58,111

3rd Quarter 45,549

26,830

30,735

22,764

2nd Quarter 783

3rd Quarter 893

1 Quarter st

Meeting Video Views

215,980 5,093 430

YouTube

Mt. Baldhead Restroom Construction • Construction continues on the new restroom. • Midwest Construction recently provided the following progress report: o Attempt to find existing water corp stop was unsuccessful. o New, 1" water line tapped across Park street. o Backfilled restroom. o Plumbing underground complete. Inspection set. o Masonry to start on October 13.

Blue Star Trail • The Friends of the Blue Star Trail continue to work hard to raise financial support for the trail. They reported a successful 14th Annual Lakeshore Harvest Ride that included 400 riders (despite the rain), 49 sponsors, and $50,000 raised! Save the date for next year’s ride to take place on September 19, 2026. • The Township Manager, our engineer at C2AE and I recently met with MDOT representatives and tribal nations to discuss the recent on site assessment and next steps. o Two additional tribal nations have engaged in the coordination process. o MDOT and the tribal nations reviewed their notes and compared them to historical records. Based on what they are finding, they would like phase 1 archeological survey work due to known contributing resources to the traditional cultural property. MDOT is working on finalizing the details for the work so we can work to seek proposals and scope of work. • As you may recall our MDOT TAP funding was supposed to be used by the end of the state’s FY 2025. They previously gave us verbal confirmation that they planned to extend the funding commitment. We received formal notice from MDOT that they were extending our TAP conditional commitment to fiscal year 2028 due to the ongoing tribal coordination. AT&T • Initially AT&T was holding off on signing a lease until they obtained the necessary permits and approvals. During the summer I reported that AT&T advised they were working on proposed revisions to the lease that would include a one-time capital contribution that City Council previously requested. • The lease agreement is nearly finalized. Once AT&T incorporates the exhibits, I plan to bring the agreement to a workshop for Council review. Flower World • Temporary art installation, Flower World, has been installed at Cook Park! A ribbon cutting and celebration event is set for October 11 at 6p. • The Convention and Visitors Bureau released a great piece about the installation and its meaning. You can read it here: https://wilcoxnewspapers.com/flower-worldto-bloom-in-cook-park/ • A HUGE thank you to the CVB, SCA (project manager), and artist for making this meaningful, immersive installation a reality. Michigan Municipal League (MML) Conference • I recently attended the MML’s annual conference. It’s always great to network with other local government officials from around the state, learn new things, and reenergize for the important work we do.

Here are the sessions I attended: o A Greener Grand Rapids o Opening General Session & Community Excellence Award Presentations o “What Did You Think You Were Getting Into?”: The Power and Pitfalls of Leadership o Welcome Reception o Networking Breakfast and Lunch o Redefining Community for People, Place, and Purpose o Thriving Communities for a Thriving Michigan o Mural, Mural on the Wall: Placemaking Through Art o Steadying the Ship: Smart Budgeting Strategies for Uncertain Times o Crowdfunding 101 o Beyond Plans and Budgets: Sparking Change in Real Time o Closing General Session & CEA Award Winner Announcement

Miscellaneous • Held Department Head team meeting. • Met with Frontier contractors regarding fiber optic installation project. • Met with DNR and Sheriff’s Office to discuss deer cull options. • Attended Master Plan open house. • Participated in City Hall interior remodel meeting and walkthrough. • Hosted Michigan Employees Retirement System presentation for staff. • Held one on one meeting with Public Works Superintendent. • Held Oval Beach season debrief with staff. • Met with water-sewer agreement committee members, legal, and engineer. • Met with tribal nations.

Treasurer Report

October 14, 2025

Tax Administration: • • • • •

Fielded resident inquiries related to mailing addresses, PREs, deferments, and partial payments. Researched returned or undeliverable mail; updated address records accordingly. Verified ACH instructions for properties with recently transferred PRE affidavits. Continued receiving summer tax payments and preparing property tax disbursements to Allegan County, Saugatuck Public Schools, and OAISD. These distributions will continue on each payables through March 1. Sent out a delinquent tax bill mailing on 09/22/25

Accounts Payable: • • •

Coordinated with vendors on payment processing and account updates. Continued working with Comcast to finalize implementation of the new contract, secure credits for prior overbilling, and resolve related fees. Offered ACH enrollment to several vendors who currently receive paper checks to improve efficiency and reduce materials.

Payroll & Benefits: • • • •

Continued refining payroll processes, including Oval Beach-specific workflows and salaried employee handling. Processed three payrolls, including the final seasonal payroll and Council/Board disbursements. Resolved the missing insurance invoice and payment issue, ensuring all health benefit billings are now current. Submitted all requested documentation for the workers’ compensation audit to the carrier for review and confirmation.

Financial Management / Audit Preparation: • • •

Processed credit card payments for Oval Beach stickers, permits, and other City revenue sources; expanded reconciliation with Concession-side detail. Continued assembling audit documentation: finalized capital assets, refined investment schedules, and updated accounts receivable and payable reporting. Addressed auditor guidance items, including investment interest allocation, foundation reporting, and the upcoming water/sewer fund split.

Investments and Banking: • •

Rolled over a partial CD and allocated the FDIC excess to a new investment to maintain full coverage and consistent yield. Completed June reconciliation following auditor discussions; July and August reconciliations are finalized, and September is nearing completion.

Miscellaneous / Administrative: • • •

Updated the procedures list for Oval Beach and Culver Street Parking Lot operations to streamline next season’s preparation. Oval Beach season officially closed and reported. Culver Street parking lot operations concluded; the school’s portion of proceeds is included in the current payables.

City Clerk Monthly Report September 2025 Election • 297 Absentee ballots for the November General Election have been issued, 57 have been returned. • Polling Place temporary change for November election will take place at the Saugatuck Woman’s Club located at 303 Butler Street. o The notice was mailed out to every voter via USPS. th • Election Commission meeting will take place on October 14 at 10:40 a.m. at City Hall. th • Public accuracy testing will take place on October 27 at 10:00 a.m. at City Hall. • Sample ballot can be viewed here. • Election information can always be found on our Clerk page of the website. Records Management • Currently we have 4 FOIA requests. • Digitization project is currently underway, 24 hours have been spent in the organization of old files in the basement of City Hall. o First pick up is currently out for digitization. o Working on retention purging in preparation for the next digitization pick up. Meetings • Prepared agendas, packets, and minutes for: o 2 City Council Workshops o 2 City Council Meetings o 1 Historic District Commission Meeting o 1 Planning Commission Meeting o 1 Park & Public Works Committee Meeting th • Attended Department Head meeting on September 10 . • Master Plan Open House & Survey:

The notice was distributed to all property owners and known occupants via USPS, to business owners via both email and USPS, and was also shared through the City’s email newsletter and official Facebook page. In addition, posters and flyers were placed throughout the community. o Assisted in preparation and set up at the high school for the Master Plan Open house on September 30 in conjunction with Planning Commission. City Hall Remodel: o Conducted a City Hall remodel walkthrough with architect Dave Gibbs from Fleis & VandenBrink. Discussed city staff’s workspace needs, as well as structural considerations including load-bearing walls, ADA compliance, and elevator options. Gibbs will prepare design concepts and layout options based on staff input. o

Special Events • Emailed safety recap for preparation of the following special events: o Mt. Baldhead Challenge o Art in the Park o Vigil for Democracy o Community Night at SHS • Conducted safety meeting for Family & Pet Halloween Parade & Party and Flower World Activation. • Started preparation for Dark Sky Night at Oval Beach and Homecoming Parade. Administrative & General • Deputy Clerk Williams attended the BOE election conference on September 2nd and 3rd in Lansing. • Website updating and creation of new pages continues, thank you for your patience with the new web design. • Assisted with 2 notary requests. • City Hall front counter operations during operating hours as first point of contact for walk-ins and phone calls.

September Planning, Zoning, & Project Report Planning & Zoning • • • • • • • • • • • • • • • • • • • • •

Conducted multiple on-site visits to observe property conditions and verify zoning or code compliance. Maintained regular communication with residents to address project questions, enforcement issues, and general zoning inquiries. Met with community leaders and local officials to establish working relationships and better understand ongoing City initiatives. Familiarized self with the City’s Zoning Ordinance, Master Plan, and related regulatory documents to support daily decision-making and long-term planning efforts. Reviewed recent Planning Commission and City Council meeting minutes to gain context on current development and policy priorities. Visited key sites and districts within the City to gain firsthand understanding of neighborhood character, land use patterns, and ongoing projects. Participated in scheduled internal team meetings. Prepped for and attended the HDC meeting. Prepared agenda packet and materials for the Planning Commission meeting. Held internal discussions regarding the Master Plan. Organized and conducted Master Plan Open House. Spoke with business owners regarding code violations. Met with various residents regarding personal projects and enforcement concerns. Discussed Fire Department standards directly with Fire Department staff. Maintained general code enforcement follow-up efforts. Issued permits and completed casework as detailed in case lists. Met with stakeholders regarding noise concerns at STR properties. Reached out to multiple residents regarding ongoing enforcement actions. Consulted with legal counsel regarding various zoning and enforcement topics. Prepared draft materials and framework for sign ordinance updates. Initiated GIS setup for the City and began organizing data.

Began map creation to support the Master Plan process. Began a parcel-by-parcel zoning audit to identify inconsistencies. Reviewed HDC rules of procedure and district guidelines / reviewed historic district workshop recording. Reviewed EGLE webinar regarding floodplain management.

Open Casework 450 Park

Enforcement

247 Grand

Zoning

125 Elizabeth

Enforcement

615 Park

Enforcement

405 Park

Enforcement Zoning

720 Butler #16 156 Park

Short Term Rental Short Term Rental

195 Dunegrass

Zoning

142 Butler

Zoning Historic

220 Water

Enforcement

Fence installed without permits and encroaching into ROW. Owner submitted fence permit and is pursuing a vacation request with neighbors. Also interested in landscaping near sewer equipment, advised to coordinate with DPW. Application to enclose breezeway submitted, but proposed expansion exceeds lot coverage. Owner revising plans instead of seeking a variance. Letter sent regarding obstruction in ROW. Property owner’s legal representative indicated intent to petition for alley vacation pending neighbor support. Still gathering signatures. Stop work order issued due to deviation from approved dock plan. Site plan amendment required. HOA and attorney submitted application, reviewed by legal and consulting planner. PC approved with conditions. Concerns raised about unpermitted dock. Stop work order issued. Application submitted for review. PC approved with conditions; awaiting applicant submittals. Renewal application submitted. Fire inspection failed, reinspection required. Incomplete renewal application submitted. Applicant provided insurance and other materials after reminders; pending completion. Application for single-family home under PUD overlay. Additional items required and reviewed by consultant and engineer. Approved by PC with conditions. Application for demolition and new addition submitted. Requires coordination with HDC, engineering, and fire. Revised plans under review. PC approved with conditions. Awaiting resubmit. Construction activity occurred without zoning or historic permits. Owner notified and health department copied.

700 N Maple

Sewer Connection Enforcement

510 Maple

Lot Line Adjustment

290 Spear

Enforcement

836 Park

Zoning | ZBA

888 Holland St

Short Term Rental

722 Lake

Enforcement

739 Lake

Short Term Rental Short Term Rental

New home constructed without sewer connection. Owner disputed requirement. Enforcement under review after timeline documentation provided. Consulted with attorney. Notice to connect sent to owner via email. Application received. Consultant requested additional information. Awaiting updated legal descriptions. Complaint of occupied trailer on property. Notice of violation sent via certified mail to property owners address on file. Owner inquired about variance for dock extension due to water levels. Awaiting official application. Application submitted, Fire Department inspection failed but later approved pending fee. Consulting planner identified unlicensed STR. Enforcement letter issued. Renewal application submitted and forwarded for inspection.

510 Butler St

Special Land Use

249 Mason

Zoning

726 Water St #1 726 Water St #2

Short Term Rental Short Term Rental

Applications for two units submitted. One approved, one pending sprinkler inspection. Application for additional guest buildings submitted. Sent to consulting planner for review. Public hearing notice completed. Planned for Oct. PC meeting. PC approved site plan conditioned on Fire Department approval. Awaiting compliance. Application received. Missing signature corrected. Forwarded for inspection. Application received. Missing signature corrected. Forwarded for inspection.

57-850-010-00

Zoning

Application for new single-family dwelling. Sent to consultant for review.

246 Culver

844 Holland St 879 Holland St 1026 Holland

Short Term Rental Short Term Rental Short Term Rental

Application submitted and forwarded for inspection. Application submitted. Fire inspection form needed. Sent to Fire Department after form received. Application submitted and can be approved following Fire Department inspection.

Master Plan

Master Plan

Draft materials reviewed and presented at open house. Survey distributed. Consultant assisted with boards and materials. Open House on Sept 30. Consultant will provide a report.

Sign Ordinance Updates

Master Plan

Work session held with consultant and legal. Developing simplified framework for PC review during Oct. meeting.

888 Holland St

Zoning

Bed & Breakfast change of use application submitted. Additional items needed communicated to applicant.

635 Holland

Zoning | Short Term Rental

Applicant concerned about STR license during construction. Options discussed with attorney; paths forward were identified.

640 Water St

Zoning | PUD

Pre-application meeting held. Applicant materials circulated. Minor revisions needed for site plan submission.

Commercial Zoning Districts

Master Plan

PC considering consolidation of commercial districts. Discussion paused pending Master Plan engagement results.

347 Water

Enforcement

Sales activity in ROW under review. Encroachment identified. Awaiting final decision.

880 Holland

Water Replacement

Water connection replacement application submitted. Engineer provided additional requirements.

102 Butler

Right of Way

ROW application for fiber installation submitted. Coordination required between applicant, engineer, and DPW for walkthrough and preconstruction. Tentative walk-through date is 10/21 at 9a.

260 Brook

Enforcement

Operating STR without license. Violation notice sent.

820 Holland

Historic

Admin approval required for generator location. Application submitted for review. Awaiting additional details from applicant.

444 N Maple

Zoning

Pool installation application submitted. Engineering comments provided.

403 Water St

Historic

Roofing project on upper second story. Can be approved administratively. Waiting for an updated submission from applicant.

Closed Casework STR license applications submitted for main house and ADU. ADU 710 Butler Short Term Rental required separate application and fee. Both inspected and approved by Fire Department. Licenses issued. STR license renewal. Fee paid, inspection completed, Fire Department 515 Mason Short Term Rental approved. Renewal issued. 3384 Blue STR license renewal submitted and forwarded for Fire Department Short Term Rental Star Hwy inspection. STR license application initially short on fee. Corrected and forwarded 717 Water #6 Short Term Rental for Fire Department inspection. Approved and license issued. STR license application incomplete; additional documents and fee 807 Lake #7 Short Term Rental provided. Clarification on ownership received. Sent for inspection, Fire Department approved. License issued. 842 Lake St STR license application submitted, inspected, and approved by Fire Short Term Rental #12 Department. License issued. STR license renewal required confirmation of ownership. 448 Frederick Short Term Rental Documentation received and forwarded for inspection. Fire Department approved. License issued. STR license renewal required trust information and clarification on Short Term Rental detached space. Occupancy issue identified in listing. Applicant 569 Hoffman Enforcement provided requested materials. Fire Department approved. License issued. STR license renewal required trust information. Occupancy violation Short Term identified in listings. Applicant corrected listings but requested higher 721 N Maple Rental/Enforcement occupancy; request denied per ordinance. Fire Department approved. License issued. 534 St. STR renewal submitted late and outside grace period. Application not Short-Term Rental Joseph processed. Owner notified that STR use cannot continue. STR renewal submitted late and outside grace period. Application not 719 Pleasant Short-Term Rental processed. Owner notified that STR use cannot continue. 589 Hoffman

Zoning

Applicant considered ZBA variance but chose to modify plans for compliance. No variance pursued; case closed.

810 Allegan

Zoning

Attorney inquiry regarding property encroachment onto City property. Addressed through correspondence.

640 Water St

Zoning | PUD

Applicant requested comparison of prior PUD plans with current regulations. Consultant provided review and information.

204 Grand

Zoning Short Term Rental

STR ADU license required SLU approval. SLU application processed and approved by Planning Commission. STR license issued following Fire Department inspection.

234 Spear

Historic Zoning

HDC approved addition. Zoning application reviewed with engineering input on lot coverage and FAR. Revised plans approved. Permit issued.

579 Hoffman

Short Term Rental

257 Brook Upper 257 Brook Lower

Short Term Rental Short Term Rental

439 Butler St

Short Term Rental

439 Butler St

Short Term Rental

439 Butler St

Short Term Rental

143 Park St

Zoning

254 Francis

Enforcement

220 Water St

Enforcement

1039 (1037) N Maple St

Zoning | Historic District

981 Ridegview LN

Short Term Rental

635 Park

Zoning

421 Water St

Enforcement

STR renewal application submitted and inspected. Fire Department approved. License issued. STR license app. Renewing. Sent to Fire Department for inspection. Approved. Sent to applicant. STR renewal application submitted and inspected. Approved and license issued. STR renewal application submitted and inspected. Fire Department approved. License issued. (1/3 units) STR renewal application submitted and inspected. Fire Department approved. License issued. (2/3 units) STR renewal required separate applications and operating agreement. Applications submitted and inspected. Fire Department approved. License issued. (3/3 units) Application for addition/ADU. Revised plans reviewed by engineer and approved. Permit issued. Unpermitted irrigation identified in ROW. ROW application submitted and approved after DPW review. Case closed. Complaint regarding trash near dumpster. Owner contacted and addressed issue. Playground application reviewed. Confirmed outside Historic District; HDC fee refunded. Zoning approved. Permit issued. STR application submitted, approved by zoning and Fire Department. License issued. Applicant expressed concerns about processing timeline. Minor waterfront construction permit submitted and approved after fee paid. Driveway repaving and ROW obstruction without permit. ROW permit application submitted and approved.

246 Culver

Enforcement

Complaint of unpermitted brickwork in ROW. ROW permit submitted and approved by DPW. Case closed.

132 Mason

Enforcement/Sign

Unpermitted sign replacement. Contact made with business owner. Permit submitted and approved.

403 Water St, Unit 3

Zoning | Historic District

Sign permit application for massage business. Revised application submitted and approved. Permit issued.

129 Griffith Unit 14

Short Term Rental

STR license renewal required proof of ownership structure. Documentation confirmed LLC restructuring only. License maintained.

Commission Meetings

Scheduling

Updated public hearing notice calendar (mailing and publication deadlines).

735 Park

Zoning

ROW permit submitted for construction work. Approved.

651 Holland St

Short Term Rental

STR renewal application submitted past deadline in R-1 District. License is void.

160 N Maple

Zoning

Permit submitted for addition of bathrooms to STR property. Engineering reviewed and approved revisions. Permit issued.

Short Term Rental

STR application submitted on final day of grace period. Initially incomplete but later corrected. Fire Department approved. License issued.

Historic

Application for seasonal shade sails. Clarifications provided. Determined eligible for administrative approval. Approved upon fee payment.

620 Pleasant

Enforcement

STR operating without license. Notice re-sent after address correction. Owner updated listing to comply with ordinance minimum stay requirements. Case closed.

550 Francis

Enforcement

Sprinklers flooding neighboring property. Letter sent. Property owners working to reach a solution together. Case closed.

534 St. Joseph

Enforcement

Operating STR without license. Clarification provided on allowable bookings. Compliance confirmed. Case closed.

860 Simonson 730 Water

Department of Public Works

Below is a summary of notable activities carried out by the Department of Public Works since the council meeting held on 9/08/2025:

Holiday Lights Expansion: Public Works staff are currently planning an expansion of the City’s holiday light displays for the upcoming winter season. This includes extending lighting into additional areas of the downtown district: Water St from Culver to Mary and Hoffman St from Water to Butler. Staff are coordinating with contractors and utility providers to ensure installations are completed safely and efficiently prior to the holiday season. Christmas Light Electrical Work: Public Works is working with an electrical contractor and Consumers Energy to add additional outlets to support the holiday lights expansion. This work will provide improved electrical access for lighting displays in the area of Water and Hoffman Streets. Installation is expected to begin by the end of October, beginning of November, to ensure the upgrades are in place ahead of the holiday season. Elevator Repairs: Public Works recently presented the elevator repair estimate to City Council, and it was approved. Staff will be coordinating with McNally Elevator to get the repairs started. Dock Repairs: Staff are currently in the process of gathering estimates for needed repairs to the City docks. The focus will be on replacing deteriorated pilings and addressing concerns before the next boating season. The goal is to complete repairs ahead of the 2026 boating season to ensure safety and functionality. Chain Ferry: New arbors for the Chain Ferry are currently being fabricated. Installation is scheduled for late October or early November. Staff is working on sourcing other materials ahead of time so everything can be put back together once the new arbors are installed.

Sidewalk Replacements: Sidewalk replacements are scheduled to take place between October 20 and November 3rd, 2025, weather permitting. Areas identified for replacement include sections with trip hazards or significant deterioration. Residents will be notified in advance of work near their property. The project is aimed at improving pedestrian safety and accessibility throughout the City. Blue Star Highway and New Holland Sign Lighting: Electrical work for the new sign on Blue Star Highway is in the final stages. Public Works staff and contractors have coordinated closely to prepare the site for activation. Consumers Energy is scheduled to install the new electric meter by October 23, 2025. Once complete, the sign and new lighting fixtures will be fully operational, improving visibility of the sign. Holland/Blue Star Highway Sign Replacement: Unfortunately, the Saugatuck sign located at the intersection of Holland Street and Blue Star Highway was recently struck and damaged. Public Works staff are currently working on obtaining quotes for its replacement. Once a vendor is selected, a timeline for fabrication and installation will be established. The goal is to restore the sign as soon as possible. Spear Street Streetlight Removal: Removal of the streetlight on Spear Street is scheduled for October 23, 2025, or sooner, depending on contractor availability. Oval Beach Sign Replacement: Public Works has received a quote from Streamline Design to replace several signs at Oval Beach. The materials have been ordered, and production will begin as soon as the vendor receives the necessary supplies. Oval Beach Concession Stand – 2026 RFP: Staff will be exploring the option of an RFP for the Oval Beach Concession Stand for the 2026 season. We will be reviewing the previous RFP that was sent out. Tree City USA Application: It’s Tree City USA application season! Public Works will be submitting the City’s application for 2025 recognition. The online portal is now open, and applications must be submitted before January 1, 2026. This designation supports the City’s ongoing commitment to tree care. Road Resurfacing Bid – A-1 Asphalt: The City received one bid for the 2025 Asphalt Repairs project, which includes mill and fill asphalt work at several locations: Lucy Street (east of Butler), Main Street (west of Water Street and Wick’s Park parking lot), and Hoffman Street (west of Water Street and associated parking areas). The sole bid was submitted by A-1 Asphalt of Wayland, MI, in the amount of $57,208.10. A-1 Asphalt has successfully completed similar work for the City in 2023 and is prequalified with the Michigan Department of Transportation. Based on their past performance, competitive pricing, and ability to complete the work this fall, the bid was awarded to A-1 Asphalt. The project involves removal and replacement of the top asphalt layer, including any necessary base repairs.

Auction Items: Public Works staff are coordinating with Ranger Bid to auction off a number of items that are no longer in use by the department. This process helps recover value from surplus equipment and clears space for active inventory. More details will be shared once the auction is live. Special Event Assistance: • • • • • • • • • • •

Sidewalk Sales Mt. Baldhead Challenge Family Pet Halloween Parade and Party Vigil for Democracy Volunteer Day at The Wilds Alliance for the Great Lakes Beach Clean Up Saugatuck Public Schools Community Night Music Festival Flower World Opening Chili Cook-Off Music in the Park

Staff Also Assisted With: • • •

Setting up Fall Decorations Brush & Leaf CollectionSeptember 16 & 17, 2025 Erosion Control Fencing at Oval BeachInstalled the week of September 22nd

Updates: Frontier Fiber Installation is mostly completed throughout the City Mount Baldhead Restrooms: Foundation and Utility Work is completed

Sheriff's Office August 2025 119 Total calls for service Total Traffic stops – 51 Total school contacts - 7 Call Date/Time Incident Type =================== ====================== 08/31/2025 21:48:48 CHEST PAIN 08/31/2025 17:26:52 Shoplifter 08/31/2025 15:44:36 MDOP-29000 08/31/2025 15:38:17 911 Welfare - Misdials 08/31/2025 13:58:18 PDA 08/30/2025 22:14:34 Assist Other Agencies 08/30/2025 21:21:13 Loud Noise 08/30/2025 18:47:00 Retail Fraud 08/30/2025 17:35:28 Accident All Other 08/30/2025 17:14:20 General Assist 08/30/2025 13:04:07 Missing Person 08/30/2025 13:04:07 Missing Person 08/30/2025 12:45:25 Motorist Assist 08/30/2025 00:17:53 General Assist 08/29/2025 21:29:40 Parking Violation 08/29/2025 17:46:10 Check Welfare 08/29/2025 14:57:45 Trespassing 08/28/2025 16:11:40 A911 08/28/2025 15:00:28 Misc 08/28/2025 14:54:14 General Assist 08/28/2025 08:51:02 ABDOMINAL PAIN 08/27/2025 10:17:34 PIA 08/26/2025 16:02:12 Found Property 08/26/2025 00:36:48 Loud Noise 08/26/2025 00:32:18 General Assist 08/25/2025 14:43:16 A911 08/25/2025 13:43:05 Boat-Marine Patrol 08/25/2025 10:59:37 Suspicious Situation 08/24/2025 22:36:56 General Assist 08/24/2025 14:16:13 Parking Violation 08/24/2025 14:02:15 Parking Violation 08/24/2025 12:01:53 Parking Violation 08/24/2025 11:50:44 Parking Violation 08/24/2025 03:33:04 Misc 08/23/2025 22:33:51 Domestic Assault 08/23/2025 20:35:03 Alarm 08/23/2025 17:59:56 PRIV PROP IMPOUND

08/23/2025 17:32:27 08/23/2025 16:47:34 08/23/2025 16:40:06 08/23/2025 15:36:39 08/23/2025 14:43:49 08/23/2025 14:24:42 08/23/2025 07:11:35 08/22/2025 23:33:36 08/22/2025 20:12:56 08/22/2025 15:09:25 08/22/2025 14:33:30 08/22/2025 14:05:57 08/22/2025 13:42:58 08/22/2025 01:17:45 08/21/2025 21:37:05 08/21/2025 14:31:53 08/21/2025 11:55:50 08/21/2025 10:28:30 08/21/2025 02:32:13 08/20/2025 11:58:43 08/20/2025 10:11:51 08/20/2025 09:45:51 08/20/2025 06:54:59 08/18/2025 19:18:44 08/18/2025 15:16:50 08/17/2025 16:03:31 08/17/2025 15:36:55 08/17/2025 11:16:41 08/17/2025 03:05:03 08/17/2025 02:02:27 08/16/2025 23:08:35 08/16/2025 19:00:49 08/16/2025 12:10:53 08/16/2025 02:29:46 08/16/2025 01:09:06 08/15/2025 02:08:52 08/15/2025 01:46:21 08/15/2025 01:22:54 08/15/2025 00:23:29 08/14/2025 22:53:16 08/14/2025 12:37:58 08/13/2025 22:31:48 08/13/2025 15:04:33 08/13/2025 09:21:24 08/13/2025 00:41:10 08/13/2025 00:10:18 08/12/2025 13:55:58 08/11/2025 22:08:12

Trespassing Parking Violation Parking Violation Misc Parking Violation UNCONS/FAINTING Alarm Assist Other Agencies General Assist Larceny Alarm Uncivil Fraud General Assist Bond Violation A911 General Assist Shoplifter General Assist Animal Call-Other General Assist A911 General Non-Criminal Bond Violation UNCONS/FAINTING Shoplifter MDOP-29000 Assist Other Agencies General Assist Assault Misc Shoplifter Misc General Assist Animal Call-Other Loud Noise Loud Noise Loud Noise Intoxicated Subject General Assist Suspicious Situation General Assist General Assist General Assist General Assist Found Property Parking Violation Road Hazard

08/11/2025 17:00:17 08/11/2025 10:31:24 08/11/2025 10:26:55 08/10/2025 23:44:01 08/10/2025 13:39:10 08/09/2025 22:21:04 08/09/2025 20:40:49 08/09/2025 19:47:56 08/09/2025 19:21:51 08/09/2025 12:20:45 08/09/2025 00:35:38 08/09/2025 00:15:59 08/08/2025 23:05:56 08/08/2025 22:44:31 08/08/2025 20:54:34 08/08/2025 16:13:46 08/05/2025 23:26:25 08/05/2025 18:23:45 08/04/2025 22:42:40 08/04/2025 17:32:10 08/04/2025 15:10:54 08/04/2025 08:14:02 08/04/2025 07:45:22 08/03/2025 23:00:39 08/03/2025 22:19:47 08/03/2025 03:28:51 08/03/2025 03:12:14 08/02/2025 19:34:28 08/02/2025 18:08:17 08/02/2025 15:55:28 08/02/2025 15:40:17 08/02/2025 02:16:36 08/02/2025 00:54:32 08/01/2025 13:50:37

Trespassing MDOP-29000 Harassment/Threats General Assist Larceny General Assist Assist Other Agencies Parking Violation Fire Alarm Parking Violation PDA Suspicious Situation General Assist General Assist Fire Alarm General Assist General Assist PRIV PROP IMPOUND General Assist Harassment/Threats Suspicious Situation General Assist Loud Noise General Assist Parking Violation General Assist General Assist Parking Violation Parking Violation Parking Violation Found Property General Assist General Assist Ambulance

Sheriff's Office 09/25/2025 08:18:43

Motorist Assist

09/24/2025 23:31:18

General Assist

09/24/2025 11:44:51

Trespassing

Total Calls for service – 88

09/24/2025 00:11:33

General Assist

Total traffic stops – 37

09/23/2025 23:32:21

Alarm

09/23/2025 12:53:18

Found Property

09/23/2025 09:31:49

MDOP-29000

09/23/2025 05:57:23

Alarm

09/22/2025 23:35:31

General Assist

09/22/2025 17:01:21

Larceny

09/22/2025 13:27:17

Accident All Other

09/22/2025 10:39:45

Fire Alarm

09/22/2025 01:01:24

Fire Alarm

09/21/2025 02:37:03

General Assist

09/21/2025 02:36:44

General Assist

09/20/2025 23:31:18

Health and Safety

09/20/2025 17:34:35

PDA

09/20/2025 16:30:34

Parking Violation

09/20/2025 16:26:18

Parking Violation

09/20/2025 16:18:23

Parking Violation

09/20/2025 15:09:49

Civil

09/20/2025 09:13:36

MDOP-29000

09/20/2025 01:24:12

General Assist

09/19/2025 22:09:35

General Assist

09/19/2025 21:39:05

General Assist

09/19/2025 15:06:46

General Assist

09/19/2025 09:18:36

Fraud

09/19/2025 01:49:05

General Assist

09/18/2025 21:03:51

Trespassing

09/18/2025 20:52:56

Misc

September 2025

Total school contacts - 28 Call Date/Time Incident Type =================== ==================== 09/30/2025 22:22:20

General Assist

09/30/2025 21:12:18

MDOP-29000

09/30/2025 19:55:49

General Assist

09/30/2025 17:59:24

Fraud

09/30/2025 17:29:00

Uncivil

09/30/2025 14:11:02

General Assist

09/29/2025 22:01:49

General Assist

09/29/2025 15:55:43

Disorderly Conduct

09/29/2025 13:47:06

Trespassing

09/29/2025 00:37:44

General Assist

09/28/2025 20:10:41

General Assist

09/28/2025 12:33:10

Boat-Marine Patrol

09/28/2025 11:36:23

General Assist

09/28/2025 03:02:48

General Assist

09/27/2025 17:17:02

General Assist

09/27/2025 05:56:34

Suspicious Situation

09/25/2025 22:10:58

General Assist

09/25/2025 12:21:56

Harassment/Threats

09/25/2025 11:18:36

Animal-Bite

09/25/2025 09:50:17

Alarm

09/25/2025 08:33:01

Suspicious Situation

09/18/2025 01:07:30

General Assist

09/04/2025 10:26:17

General Assist

09/17/2025 17:29:57

Tree Down

09/04/2025 00:52:57

General Assist

09/17/2025 07:29:54

MDOP-29000

09/02/2025 20:10:25

Intoxicated Subject

09/16/2025 14:40:16

Harassment/Threats

09/01/2025 22:19:26

General Assist

09/14/2025 19:49:14

Check Welfare

09/01/2025 20:33:11

PDA

09/14/2025 03:21:22

General Assist

09/01/2025 16:02:49

Alarm

09/12/2025 18:30:53

Disorderly Conduct

09/01/2025 00:22:36

General Assist

09/12/2025 15:26:51

Parking Violation

09/12/2025 12:43:50

Disorderly Conduct

09/11/2025 19:31:25

Harassment/Threats

09/10/2025 18:41:58

Check Welfare

09/10/2025 15:33:51

Animal-Dog Barking

09/09/2025 22:52:55

General Assist

09/09/2025 18:19:32

Parking Violation

09/09/2025 08:35:28

General Assist

09/09/2025 00:14:20

General Assist

09/08/2025 12:41:00

Suspicious Situation

09/08/2025 00:09:03

General Assist

09/07/2025 10:31:32

Road Hazard

09/06/2025 23:45:36

General Assist

09/06/2025 20:20:00

Accident All Other

09/06/2025 13:03:56

Parking Violation

09/06/2025 11:42:20

Parking Violation

09/06/2025 10:27:16

Parking Violation

09/06/2025 08:35:17

General Assist

09/06/2025 02:35:32

General Assist

09/06/2025 01:54:15

Traffic Offense

09/06/2025 01:15:03

Civil

09/05/2025 20:18:36

Animal-Dog Running

09/04/2025 17:35:55

Animal-Dog Running

Deputy Tucker Hoover’s last day in the City was October 2nd. He has moved back to general patrol. Deputy Brandon Marklevitz started in the city on October 6th.

City of Saugatuck Status Report of Engineering Activities October 8, 2025 General Consultation •

Village Square Court Renovation: Received preliminary scoring and comments from DNR and revised the application to attempt to maximize scoring. Final scoring should be available later this year.

Developed a proposal for inspection of larger culvert crossings and storm sewer outfalls. This work could be completed in phases and areas of concern could be prioritized.

Pavement Markings: 2025 work is complete. 2026 work will take place in the spring. Current contract is 2025-2027.

Assisting with review of water and sewer agreements as needed.

Issued bid package for fall 2025 asphalt paving improvements, which include patching on Lucy Street and resurfacing Main and Hoffman Street ends west of Water Street. Prepared Recommendation of Award to A-1 Asphalt for the October 14 council meeting.

Assisting with site plan reviews and construction observation for new development and other projects as needed.

EGLE Technical, Managerial and Financial (TMF) Project • • •

The City was awarded $221,600 in funding from EGLE’s Community Technical, Managerial, and Financial (TMF) support for lead service line identification (100% grant). The project is complete and final documents have been submitted to EGLE. Will be working with City staff on a plan to eliminate remaining unknowns and replace lead/galvanized services by the federal and state deadlines.

Mt. Baldhead Projects • •

AT&T Project Assistance o Providing assistance on an as-needed basis. Restroom Building Replacement o Construction is underway. Utility work is nearly complete. Foundation and slab have been poured. The project is progressing toward completion in 2025 and final punch list in spring 2026. Observation Platform Replacement o Attended several meetings with area stakeholders and cultural resources specialists to help guide the design. o Timeframe for design and construction is dependent on findings later this year.

Sea Wall and Concrete Repairs • •

The bid opening was held on April 30, however none were received. The DPW will be obtaining quotes for patching stairs at Hoffman & Griffith. The remaining areas are being incorporated as additional work within the Maple Street contract.

Maple Street Improvements • • •

Working on addressing comments from EGLE on the water system permit. Working on incorporating sea wall repairs and resurfacing Mary Street (Water Street to Butler Street) into the bid documents as separate items of work (outside the Maple Street budget). Depending on timing for permits and final design, we anticipate issuing the project for bids in late 2025 with construction during the 2026 construction season (approximately April to November).

Park Street Improvements – Study Phase •

Park Street between Campbell Road and Mt. Baldhead has no specific non-motorized facility and a number of unique challenges and right-of-way encroachments. The asphalt pavement is deteriorating. A number of development projects have recently been completed or are ongoing along the corridor. A planning phase proposal has been developed to build on prior study work and develop a scope, concept and cost estimate for improvement of the corridor. We are awaiting results of our application to EGLE’s Michigan Coastal Management Program, which was submitted on December 20, 2024 followed by a council resolution on December 23. If funded, the grant would cover up to 50% of the planning cost and an updated proposal will be prepared to align with the funding. EGLE has reached out several times with follow-up questions/clarifications on the application.

City Hall Interior Renovations •

A kickoff meeting/site visit was held and concepts are underway.